STORE SUPERVISOR
JAMES L WILLIUM MIDDLE EAST UAE
Total years of experience :12 years, 11 Months
Al Maryah Central, Abu Dhabi-Client: Gulf Related
Main Contractor: Brookfield Multiplex
MEP Consultant: WSP Middle East
JLW’s Participation: MEP Contractor
Al Maryah Central, a Mega Mall, the 3.1 million square foot mixed use development will deliver a 2.3 million square foot shopping Centre within a stunning architectural setting which comprises of 400 stores, 90 food and beverage outlets, a 20-screen cinema, a medical Centre, a crèche, health-club, a public library, food market and will be fully connected to existing and future transport links. The development will also deliver three rooftop parks on top of the mall.
Reported to: Store Manager & Project Manager.
Key Result Areas:
Supervise, control and coordinate activities of the stores in accordance with JLWpolicies and procedures, including JLW CRM/H&S,
Ensure all store’s staff understand their authority level and responsibilities,
Plan the layout of the storage areas considering the duration of the project, stock levels at different times of the project, product sizes, product weights and potential hazards,
advise the stores team on care and preservation of products, process for handling equipment, practice for storing and maintaining stock,
Resolve any issues with storage, issues of products, storage/maintenance of tools,
Review all purchase requisitions and check available stock within the company,
Track all required materials from; purchase requisition to LPO to delivery to issue to site, and report to project management,
Check that all materials are delivered as per PR’s/LPO’s, and sort out any problems with wrongly delivered materials,
Co-ordinate between different stores, and procurement, on available stock to ensure ALEC is utilizing stock accordingly,
Raise purchase requisitions, for materials/tools when they are to the minimum/required, and obtain necessary approvals,
Maintain the store’s inventory system, ensuring records are accurate and up to date,
Maintain a traceable document control/filing system
Ensure all documents are received by required departments, including accounts
Schedule and report special and periodic stock counts,
Trace the history of items to determine the reason for discrepancies between inventory records and actual stock,
Communicate regularly with project management providing them information on at least; materials received and issued, issues with deliveries, space constraints, etc.,
Ensure the stores team gets necessary training,
Audit the stores processes and make/suggest improvements where necessary
Maintained Fixed Asset control LOG, Scarp Disposal,
Maintained MOS (Material on Site Report) & to provide monthly Basic at Project Manager & Store Manager
Managed client/ subcontract material/ hand tools / power tools/ lifting accessories / instrumentation measurements and testing equipment issue
Reported to: Corporate Manager- Material Control
Key Result Areas:
Prepared material requisition based on site requirement and material consumption
Developed new stores as per safety and ISO standards
Monitored the receipt of material as per requisition and purchase order (local order / international order)
Conducted checks & inspections to supervise excess, shortage, damage, wrong supply and necessary document preparation
Ensured proper material storing as per manufacturing recommendation, nature of materials and its value
Processed the return of rejected material along with proper documentation
Implemented & controlled the material issue to site operation, site return with value / zero value, inter-project transfer and Issue on returnable basis
Executed periodic verification of stock and its inventory control
Maintained minimum, maximum & reorder level of stock and reservation & issue to internal / external clients
Managed client/ subcontract material/ hand tools / power tools/ lifting accessories / instrumentation measurements and Testing equipment issue
Worked on purchase & issue of assets / furniture and vendor managed inventory items (VMI)
Organized Inventory Audit, Quality Audit, External Audit and Safety Audit
Developed & managed existing supplier, new supplier and updated vendor list
Defined material availability, terms & condition of supply, damage, spare parts, warranty, operational manual, inspection & Certification and technical details
Participated in price negotiations and comparison list preparation
Obtained approvals from level of authority as per procedure
Evaluated present and future availability through analysis of markets & delivery systems
Liaised with FAD for purchase order closing and supplier payments
Control over the Central Material operation for engineering and raw materials.
Stores accounting and documentation.
Classification and codification of materials.
Valuation of material receipts and issues.
Financial control over stocks and stores.
Control over material consumption and costs.
Integration of stores accounts with financial and cost accounts.
Valuation of closing stocks.
Inventory control through material planning & fixation of levels.
Reporting of inventory control.
Accounting for scrap, tools, material disposal and other misc. stores transaction
Duties & Responsibilities
Stores Department:
• Control over the Central Material operation for engineering and raw materials.
• Stores accounting and documentation.
• Classification and codification of materials.
• Valuation of material receipts and issues.
• Financial control over stocks and stores.
• Control over material consumption and costs.
• Integration of stores accounts with financial and cost accounts.
• Valuation of closing stocks.
• Inventory control through material planning & fixation of levels.
• Reporting of inventory control.
• Accounting for scrap, tools, material disposal and other misc. stores transaction
• Experience in computerized oracle integrated system of inventory management.
Purchase Department:
• Preparing execution plans, manpower planning, scheduling, sourcing strategies including procurement, sourcing, negotiation plans, logistics and management of internal and external customers, etc
• Develop procurement strategies including e- sourcing for procurement.
• Vendor Evaluation and Development Activities on the philosophy of treating vendors
As “Partners in Progress` & Vendor Appraisal to ensure Quality and Cost effective
Procurement.
• Liaison with client on various projects & related activities
• Techno-commercial evaluation of bids and finalization of techno-commercial scope of supply based on design/specifications
• Purchase Planning & Negotiations and placement of Purchase Orders on the basis of Purchasing Bid Summary.
• Arranging third party inspection and subsequent dispatch from Vendor's works and receipt of material at site
• To ensure Project activities are as per schedule and preparation of progress reports.
• Leading, motivating & developing the managers, officers and staff to give their best and ensure various targets including Cost Reduction targets are achieved
• Job also involves working on ISO 9000 guidelines & thorough planning by way of working within budgets, assigned man-hours, coordination with clients, other consultants, various service departments within the company, site & works etc.
• Working with ERP.
Materials Distribution:
• Distribution of stores & spares/consumable to group of companies and sub-stores.
• Control over minimum stock maintenance through effective distribution network reduction/ control through reduction of transportation cost.
• Handling Excise formalities and maintaining excise records.
• Follow up with excise authority for the dispatches as well as for the procurement.
• Arranging for the in house stuffing of containers.
• Dispatch of Finished product to the internal & external customers as per the given
Schedule.
• Control over the warehousing system & its operation.
• Maintaining transportation on less operative cost.
• Maintaining the available vehicles up to the maximum utilization.
• Yearly contract system with leading fleet owners for incoming and outgoing consignments.
• Maintaining low cost with effective distribution without disturbing the operation.
Scrap Sales:
• Control over accounting of scrap, reusable material and material disposal
• The scrap materials with special identification keeping in the specified/marked rooms.
• Computerized accounting for the scrap/used material and its disposal.
• Collection of quotation from leading scrap dealers.
• Control over scrap sales procedure & processing.
• Reporting to management on monthly scrap stock/disposal.
Duties & Responsibilities
Daily entry of cash collection
Dealing all forms and documents related to bank works.
Received & Issued with proper identification.
Daily follow up with the Suppliers for Materials Delivery
Maintaining Housekeeping & Safety as a top priority.
Maintain the Minimum Stock for Critical Spares and Gearbox.
Material Receipts from vendor and Manufacturing unit as per Order
Tools and Tackles are maintained with valid test certificates.
Any issued materials and Tools are missed or theft from Contractor yard Debit Note to be made.
Material Knowledge
Updating of vessel certificates into corporate portal and filing
Updating of vessel Drawings and Manuals into corporate portal and filing
Preparation of Travel Application Form, Submission of Expenses Summary Claim Form
Responding to crew personal and medical matters.
Make suggestions for improvements and savings within the area of responsibility.
Keep HACD advised of developments within the area of responsibility.
Ensure that proper cost/benefit evaluations are made prior to bringing forward any recommendation
TRANSPORT
Monitor performance and plan improvements and demand;
Managing staff resources according to changing needs;
liaising and with customers and suppliers;
Execute performance and safety improvements against targets set down by government bodies or senior management.
Attend incidents and conduct safety and performance investigations.
Ensure health and safety regulations are adhered to and make recommendations for improvements.
Manage a team of staff & drivers.
Implementing health and safety procedures;
Managing staff training issues;
Motivating other members of the team.
Bachelor of Commerce (General)