Finance & Admin Manager
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Total years of experience :15 years, 2 Months
Establish and implement financial procedures in line with
organisational requirements.
- Recording and reconciliation of project recoveries and income
recognition.
- Timely and accurate recording of all financial transactions in line with
organisational and donor requirements and deadlines.
- Provide financial management advice on revisions of budgets,
preparing periodical forecasts and any changes needed.
- Management and reconciliation of the bank and cash accounts.
- Disbursement of cash advances and reconciliation to ensure recovery.
- Control and monitoring medical expenses, subsistence allowances,
mobile phone usage, etc.
- Collection and filing of regular financial reports and budget records.
- Recruit and manage Finance/Administration staff in line with good
organisational practice.
- Establish and implement administration and logistics procedures in
line with organisational requirement.
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- Identify, establish and manage an effective working office.
- Establish and manage all procurement and logistics activities including
possible management of vehicles and drivers.
Perform project cost forecasts and budgets.
- Monitor expenditures, analyse revenues and determine budget
variances and report the same to management.
- Develop and maintain effective accounting system and policies.
- Work with suppliers to ensure that key processes are running efficiently
and cost-effectively.
- Oversee administrative work ensuring delivery of key tasks according to
work plan.
- Maintain administrative staff by overseeing the recruiting, selecting,
and orienting process.
- Provide supplies and communication systems through identifying
needs; evaluating options; maintaining equipment; and approving
invoices.
- Act as a substitute for the CEO during absence, or travel.
- Perform any other managerial tasks as deemed necessary by CEO and
Develop business strategies to increase customers, expand store
traffic and optimize profitability.
- Manage store plan implementation.
- Ensure team efficiency and productivity.
- Maintain sales targets and preparation of sales report.
- Ensure high levels of customers’ satisfaction through excellent
service.
- Supervising store operation to ensure compliance with policies and
procedures.
- Monitor the day to day operations as per defined process and policy.
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- Develop business plans for optimal use of resources and time.
- Analyze budget and expenses to find opportunities for cost-
effectiveness and profitability.
- Develop strong working relationship with potential clients for new
business opportunities within the area.
- Develop marketing plans to achieve sales target and increase brand
visibility within the area.
- Manage daily operations of branch office to meet business goals.
- Maintaining and increasing standards of customer service.
Financial - Review financial statements and data. Utilize financial data to
improve profitability. Prepare and control operational budgets. Control
inventory. Plan effective strategies for the financial wellbeing of the company.
- Human Resources - Plan the use of human resources. Organize recruitment
and placement of required staff. Delegate tasks and accountabilities. Establish
work schedules. Supervise staff. Monitor and evaluate performance.
- Communication - Monitor, manage and improve the efficiency of support
services such as IT, accounts and Finance. Facilitate coordination and
communication between support functions.
- Sales and Customer Service - Supervise customer support for quality service.
Oversee sales teams. Conduct weekly meeting to drive sales and provide
support and guidance.
- Strategic Input - Liaison with top management. Assist in the development of
strategic plans for operational activity. Implement and manage operational
plans.
Prepare accounts and tax returns.
- Administrate payrolls and controlling income and expenditure.
- Audit financial information.
- Compile and presenting reports, budgets, business plans, commentaries and
financial statements.
- Analyze accounts and business plans.
- Provide financial forecasting and risk analysis.