EXECUTIVE ASSISTANT OF CHIEF EXECUTIVE DIRECTOR & GENERAL MANAGER
MCS
Total years of experience :17 years, 11 Months
• Assisting with research and gathering of information relating to various project work undertaken by the Senior Executive.
• Coordination of filing and record keeping for the Senior Executive.
Demonstrate cognizant of organizational strategic direction and contractual obligations and working collaboratively with the Senior Managers, and proactive support in meetings, providing all necessary administrative and event management assistance, and respond to member's requests between meetings.
Administrative & Coordination Support: •
• Assist with the preparation, coordination and updating of the business reports.
• Assist with the coordination of events (including the preparation of invitations, selection and printing of menus and programs, catering, facilities, entertainment and other resources) as required. • Responsible for preparing travel expense reimbursements in line with the company's International and Local Business Travel Policy. • Responsible for maintaining and ordering stationery and grocery supplies for the office. • Provide support and assistance to the Executive Office in any administrative and coordination tasks as and when required. • Joined MCS when it was consists of two employees and becomes 108 employees during three years.
• Provide professional training to other employees who joined MCS on the way of processing operations according to the company policies and procedures. • Dealing with many recruitment agencies around the world like India, Pakistan, Philippine, Jordan, Egypt, Morocco, France and United Kingdom in order to finalize working visas and visit ones. Also provide training to others on the way of processing according to KSA regulations. • Logistic support through dealing with suppliers and check their requirements through dealing with governmental institutions like customs, ministry of commerce.
Executive Assistant and a translator to the Chairman at ELDEIB FOR IMP & EXP: (MAY2006 -DECEMBER 2009)
• Maintaining and managing daily calendar and schedule.
• Arrange meeting and appointments ensuring the Director is fully prepared.
• Attend meetings and take minutes when required.
• Act as the Chairman first point of contact and liaise with people from both internal and external organizations.
• Draft correspondence, official letters, agendas, reports, slide presentations and other documents
• Plan, organize and arrange the Chairman's travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel and ensure that it is in compliance with the company's International and Local Business Travel Policy.
• Upkeep and maintenance of the Chairman's office and ensure that all office equipment & facilities are in working condition.
• Maintaining and ordering stationery and grocery supplies.
• Maintaining office systems, including data management, filing and document tracking and circulation.
• Coordinating incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Chairman.
• Provide support and assistance to the department in any administrative and coordination tasks as and when required.
• Search, filtering, deal and Negotiates with customers about the suggested deal.
• Bachelor in Arts and Education - English Language (MAY2007)