Mahmoud Zaian

• Supervise and follow up the PRO team and related work with accordance to the company policies and Project’s time table.
• Processing and handling all types of Visa related procedures including employment visas, residence visas for all employees and their dependents.
• Communicating with other departments, employees, applicants, administrators, and staff provide information and assistance regarding recruitment, transfers, employment, personnel records and legislation.
• Supporting new employee orientation programs, notifies employees on health, medical, and compensation benefits.
• Maintaining confidentially concerning personnel actions, legal actions, termination and non-renewal documents, and organizational plans.
• Up to date with regard to any changes or amendments to the prevailing laws / rules / regulations, changes in forms / formats and other procedures and keeping the Human Resources Department advised of such changes.
• Submit relevant documents periodically to the immigration / labor office with regard to canceled / absconding employees and delete from company sponsorship list.
• Obtain quarterly sponsorship reports from the immigration / labor office and tally sponsorships and re-submit to immigration / labor office with relevant support documents.
• Liaise with the government and semi-government departments, bodies and institutions for the statutory and non-statutory requirements.
• Processed and renewed company trade license, branches trade license, chamber of commerce certificates of registration, from municipality, economic department and chamber of commerce for the last 7 years.
• User of all government online systems for applying required applications with highly attention to details while data entry.
• User of company ERP System.

Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
•Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
•Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
•Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
•Complete operational requirements by scheduling and assigning employees; following up on work results.
•Keep management informed by reviewing and analysing special reports; summarizing information; identifying trends.
•Maintain office staff by recruiting, selecting, orienting, and training employees.
•Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
•Achieve financial objectives by preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions.