ADMINISTRATIVE ASSISTANT
SADARA HOUSING PROJECTS
Total years of experience :22 years, 5 Months
Providing administrative support on senior level with a family company.
• Booking meetings, arranging the calendar for the chairman.
• Organizing travel/hotel accommodation for the chairman.
• Prioritizing emails for the chairman.
• Ensure all correspondence and relevant materials in a timely and accurate manner.
• Conduct research as directed by the chairman.
• Preparing and auditing the bank transfer transactions for the chairman.
• Preparing yearly reports and conducting publications.
• Preparing contracts for new employees.
• Preparing the monthly statement of account and defining the tax of invoices.
• Following up on translation for the company’s official documents.
Reporting personnel attendance/leaves/vacations to HR Manager on weekly basis.
• Preparing contracts (Drilling Division) and follows up on signing.
• Data input for HR records and implementing HR automated system.
• Handling and Planning Operational Crew rotational schedule travels …etc for whole project period.
• Arranging travels/Flight itineraries/Hotel Accommodation/Transportation for drilling personnel, and any
additional travels assigned by the Management.
• Handling the visa permits for Jordan and related issues.
• Implement Pre- Deployment policy for security escorting and handle arrangements for crew and 3rd party
services companies’ logistics from/to operation in Iraq.
• Coordinate with the drivers to ensure the safety and security escorting for the traveling individuals
from/to airport.
• Coordinate with the office boys related to their working/rotational schedule and following up on their
residency if not citizens.
• Verify tickets invoices and handle related documents to the Accounting Department.
• Assist foreigner expats to open bank accounts and related issues.
• Follow up with Iraqi Ministry of Foreign Affairs and Iraqi Embassy - Amman for drilling crew visas
obtaining procedures and distribution.
• Follow up for personnel info., contracts, ID and database records with the Group.
• Ensure personnel files are up to date and secure.
• Assisting HR Manager on additional assignments from senior management
• Ensures that all administrative & HR functions are handled in an accurate and timely manner.
Provide administrative services to the General Manager including diary management, booking meetings
and managing correspondence.
• Assist the GM in handling staff recruitment including interview, selection and preparing contracts.
• Assures compliance with all applicable laws and corporate policies/guidelines and identifies opportunities
to develop and implement new practices/guidelines to achieve company goals.
• Handling crew training courses and residence permissions.
• Arranging crew travels/Hotel accommodations.
• Following up on purchase orders.
• Following up on office maintenance as well renewing contracts with contractors.
• Coordinate with the Accounts Department for verifying invoices.
Providing support for Board Directors; organized meetings, appointments, conference registration,
scheduled meetings for the Executive Committee.
• Make preparations for executive committee meetings; prepare Agendas, progress reports and memos.
• Studying, Following up on the bidding offers and purchase orders.
• Coordinating with the staff in other cities for safe escorting to visitors.
• Conducting the pity cash.
• Arrange payments for contractors.
Monitoring on all General Manger communication and correspondence.
• Schedule and coordinate meetings, appointments and travel arrangements for managers.
• Preparing meeting agendas, reports, drafts, memos and emails.
• Maintain cash book (Expenditure, school fees, purchases).
• Preparing monthly statement for cash expenses, school fees.
• Following up on student’s affairs and graduation.
(KAWAR GROUP FOR SHIPPING) AMMAN - JORDAN
Doing all secretarial duties including but not limited to:
• Schedule meeting and appointments to General Manager.
• Following up correspondence.
• Organizing local exhibitions for household appliances.
• Following up on tendering offers.
in the Palestinian Parliament)
RAMALLAH- PALESTINE (2002 -2005)
RECEPTIONIST/SECRETARY
• Working in a high-pressure environment where accuracy and attention to detail are essential.
• Providing secretarial, clerical and administrative support.
• Coordinate the repair and maintenance of office equipments as well as renewing contracts.
• Receive, direct and relay telephone messages.
• Greet, and direct general public (International, local delegations) to the appropriate staff member.
• Responsible for publication’s Revenues respond to public inquiries and provide them with information
concerning Health Bibliography Studies, in addition to conducting publications sales cash.
• Maintain and audit the Inventory System.
• Administrating documentation for workshops.
BIRZEIT UNIVERSITY (DEV. STUDIES PROGRAM-DSP) RAMALLAH - PALESTINE
(SEPT 2001 - DEC - 2001)
EXECUTIVE SECRETARY:
• Responding to information requests on all topics relating to the program.
• Assist in the planning and preparation of meetings.
• Maintain appointments for the program manager.
• Accessing the program of manager's e-mails daily and responding to any messages, where required.