Document Controller
White Young Qatar
Total years of experience :30 years, 9 Months
Since December 2007 till date with White Young Qatar, as Document Controller
Company Profile: White Young Qatar is an international consultancy company providing management, engineering, planning and design services.
Accountabilities: ☞ Manages Outgoing/Incoming Project Documentation
Receipt, control, storage and issue of project documentation.
Keeps track of all records.
Gathering information for implementing the new project
Explaining the Project Plan to internal execution team
Tracking the pending documents through weekly progress reports
Notifying the involved party for tacking appropriate action on the pending documents
Establishment and control of project library, maintaining and updating drawing/document status register, logging and tracking transmittals of documents and drawings.
Maintaining register for dispatch of all client and consultants instruction, clarifications and amendments to the various contractors.
Prepare weekly status reports to the managements to ensure the outstanding documents are replied properly.
Export of As-Built files in the prescribed format.
Jan.'2001-Nov. 2007 with GHD Global Pty Ltd. Doha, Qatar. as Document Controller
Company Profile: GHD Global Pty, Ltd. is an international consultancy company having over 35 offices worldwide, providing management, engineering, environmental, planning and design services. GHD is involved in supervising number of prestigious projects in Qatar, the multi million-dollar project Khalifa Stadium Redevelopment, Doha Port, West Bay Resort, Platinum Tower, Central Office Building at Mesaeed for QP and number of infrastructure development projects to name a few.
Accountabilities:
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Monitoring the receivables status at different point of time to ensure the regularity of prompt collections.
Maintaining and updating drawing/document status register, logging and tracking transmittals of documents and drawings.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Receipt and issue of material, submittals, inspection requests, information requests, drawing submittals and liaison between Project Director and supervision team.
Maintaining register for dispatch of all client and consultants instruction, clarifications and amendments to the various contractors (recipients).
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff and subcontractors.
☞ Significantly contributed in maximising the satisfaction of the management by making electronic copies of paper documents and file originals, being careful to maintain an organized system for locating documents at a later time.
☞ Adhere to security and confidentiality guidelines, such as locking cabinets or shredding certain documents after creating electronic copies.
Company Profile: Meinhardt is Australian Consultancy Company of international repute providing services as architects, engineers and planners having its head office in Melbourne and over 18 offices worldwide. Meinhardt Middle East (Qatar) is involved in supervising number of prestigious projects in Qatar, the multi million-dollar project City Centre Qatar, Doha Office Building and Al Sulaiti Tower to name a few.
Accountabilities:
Receipt, control, storage and issue of project documentation.
Establishment and control of project library, maintaining and updating drawing/document status register, logging and tracking transmittals of documents and drawings.
Maintain the files and control logs as required by the project.
Collecting inputs from clients
Listing out the Documents and documenting the project details
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Manual follow up with the clients internal team to get an expected schedule for all pending documents
Input document data into the standard registers ensuring that the information is accurate and up to date
Typing specifications, BoQ, schedules, spreadsheets, payment certificate, and monthly work progress report
August 1997- February '1998 with Al Riyadh Trading & Contracting Co. Doha as Secretary
Company Profile: Al Riyadh Trading & Contracting is a company holding exclusive agencies of many international companies and specialised in oilfield and industrial supplies as well as civil engineering contracts.
Accountabilities:
Administer HR-related documentation, such as contracts of employment
Ensure the relevant HR database is up to date, accurate and complies with legislation
Assist in the recruitment process
Liaise with recruitment agencies
Set up interviews and issue relevant correspondence
Other job included obtaining business and visit visas for foreign representatives, arranging their hotel accommodation, making business appointment, air bookings and assisting them in organising seminars and sales conferences.
Create personal files for all new starters and ensure that all documentation is present and complete.
March 1996- January '1997 with International Marketing Group Doha, Qatar as Secretary
Company Profile: International Marketing Group is the marketing office of the Marriot Hotels Worldwide. This group also manages Regency Travels, Regency Hotel, Asmakh Real Estate Development Co. and Destinations from Qatar.
Accountabilities: ☞ All secretarial and administration duties including typing letters, preparing messages for reserving rooms in Marriot Hotels Worldwide and issuing prepaid vouchers to the clients.
☞ Attending to customers, answering telephone calls, maintaining and updating files, arranging foreign representatives' hotel accommodation and air tickets, making appointment with corporate clients. etc.
☞ Maintaining and updating files.
March 1993- February '1996 with Al Jasser Trading Establishment Doha, Qatar as Secretary
Company Profile: Al Jasser Trading Establishment is importer and distributor of consumer products and exclusive agent for several brands of food and beverages.
Accountabilities: ☞ All secretarial and administration duties including typing letters, quotations, processing orders, expediting deliveries, invoicing, bills etc.
☞ Maintaining and updating files,
☞ Answering telephone calls.
SCHOLASTICS
☞ Master Degree in Business Administration (MBA) from Alagappa University, TamilNadu, India.
Major subjects are Economic, Politics and Public Finance
☞ Bachelors Degree in Economics (BA) from Calicut University, Kerala, India.