Finance & Administrative officer
Lebanese Red Cross
Total des années d'expérience :10 years, 2 Mois
• Assisting in managing the financial activities of the EMS (Emergency Medical Services) department, and in reporting on financial and operational issues to management and partners.
• Checking and preparing invoices and allocations to be sent to the main Accounting and Finance department, and following up with project managers on pending invoices and timely deliveries.
• Participating and contributing to the EMS strategy planning and implementation process.
• Assisting in collecting and analyzing operational and financial data to produce detailed reports.
• Participating in developing and updating annual budgets, and supporting project managers on assigned projects.
• Presenting periodical reports and quarterly spending plans regarding financial and operational issues of projects, and assisting in the preparation of periodical operational reports for partners.
• Controlling and monitoring operations and project expenditures and cash flows, and preparing variance analysis reports.
• Assisting in developing and managing project budgets and yearly-consolidated budgets for operations and projects.
• Reviewing financial reports issued by the Finance department, ensuring accurate allocation to budgets, and issuing cash requests when necessary.
• Implementing financial management policies and procedures. Initiating and implementing new procedures in the EMS finance department, and issuing new reports and forms to be used by the department, as well as organizing the filing system.
• Following up on accounts payable and payments with the main Accounting and Finance department, and on any issues related to the EMS finance department.
• Issuing ROs, RFQs and RFPs (Request for Quotation/Purchase), following up on orders with the main Procurement department and with the related project managers, and checking and reviewing POs, CBAs (Comparative Bid Analysis), FWAs (Frame Work Agreements), and purchase contracts.
• Handled the supply planning food retail department, covering 11 brands from different sources.
• Responsible for the entire process between order and delivery at Transmed warehouses (dry, chilled, and frozen).
• Responsible for ordering, DOI and availability, pipelines, daily, weekly, and monthly reporting to management, FC & FC accuracy.
• Tracked KPIs and scorecards, managed 2 people in the supply planning department, and coordinate both with suppliers and the warehouse team to ensure timely operations.
• Followed up on SOPs and updated them when necessary, with the required approvals and filing.
• Overlooked the handling of documentation, transportation, and expiry date control.
• Managed the different price structures, bank transfers, and LCs of the 11 suppliers.
• Some of my achievements include bringing down the inventory level to the required target DOI; initiating monthly meetings with the related brand managers and sales team to discuss and take action regarding the sales target, the near expiries, and any overstock; created detailed order forms to unify the ordering procedure and make sure that MOQs and container filling are met.
• Responsible for ordering, pipelines, FC entries, documentation, and supplier coordination in Transmed’s Sudan branch.
• Traveled to Sudan occasionally to train the accounting and supply chain team, and make sure that all related SOPs are being followed.
• Handled all general ledger accounting entries, accruals, fixed assets; and controlled all account statements and bank reconciliations, affiliated companies’ accounts, A/P, A/R, and L/Cs.
• Managed employee payroll and incentive, VAT and taxes in Sudan, and monthly reporting of financial statements.
• Handled all general ledger accounting entries; and controlled all account statements and bank reconciliations, A/P, A/R, VAT, taxes, payroll and NSSF.
• Responsible for inventory control, invoicing, and all stock transactions.
• Responsible for all general ledger accounting entries; and controlled all account statements and bank reconciliations, A/P, and A/R.
• Managed logistics and shipments.
Responsible for all general ledger accounting entries, bank reconciliations, A/P, and A/R.
Summer training in the operations and private banking department, relationship office, and front office.
Summer training in the operations and private banking department, relationship office, and front office.