Assistant Manager HR
FLEX Middle East FZE
Total years of experience :19 years, 1 Months
Handling complete Payroll process including Leave Management for 200+ employees in ERP .
* Handling Employees Medical Insurance & Workmen's compensation policies.
* Handling complete Jabel Ali Free Zone Portal for Visa processing etc.
* Oversee the transportation services requirement of the company.
* Ensures all office and administrative requirements are met with special emphasis on setting
standards for timeliness, cost control and quality.
* Liaise with Government departments for the renewal of Visa’s, Company’s trade license, Fire
Fighting & First Aid Training certifications, Dubai Municipality permissions.
* Work closely with financial controller for various issues related to petty cash, Payments etc.
* Analyze needs, develop and recommend alternative for process improvements, services or
products. Always look for opportunities for continuous improvement both internally and with
External suppliers.
* Builds relationships with key people in the business to develop excellent collaboration and
exchange of information.
* Manage projects assigned by the
Key Responsibilities:
Human Resources Management:
* Conduct Job analysis and develop accurate job descriptions for the employees.
* Manage Visa process for the company in close cooperation with the PRO (new visa and renewal,
medical check, Emirates ID and labor card)
* Manage and maintain employment contracts, personnel files and employee information in the
ERP system.
* Manage employee benefits programs (annual ticket, medical insurance etc.)
* Manage payroll - prepare input data (addition, deduction, absences, bonus, leaves, overtime
etc.), distribute pay slips on a monthly basis.
* Manage Induction/Onboarding of new employees (update of the presentation, logistics of the day,
preparation of the new hire packs etc.)
* Be the point of contact for the banks and assist the employees in opening of new bank account.
* Manage the company Health Insurance - add new employees, remove alumni employees,
organize wellness sessions etc.
* Manage the ERP system - add/terminate employees, approve annual and sick leaves, train new
employees on the system etc.
* Manage employee requests for documents (salary letters, salary transfer letters, Bank letters,
NOCs etc.)
* Promote equality and diversity as part of the culture of the company.
* Assist in recruitment activities and conduct initial screening of candidates.
* Assist HR Manager in development of new HR policies, processes, procedures and its
implementation
* Advise the employees and the business on Labor Law issues.
Administrative Support:
* Responsible for Residence Visa processing for new joiners & all related procedures to DIFC
(Dubai International Financial Centre), Act as a first point of contact for welcoming the new staff
on board with induction & orientation program.
* Responsible for employee’s Expatriation and repatriation process.
* Oversee the smooth function in obtaining business visa to other countries & travel support.
* Liaise with Dubai Government departments for the Approvals, renewal of Visa’s, Environment
Health Safety certifications, Fire Fighting & First Aid Training certifications.
* Manages all Employees issues arising & resolving wherever possible and/or escalating where
necessary.
* Works closely with financial controller for various issues related to petty cash, Payroll etc.
* Act as single point of contact/key interface to manage & supervise daily operations of company’s
administrative support & Facilities Management.
* Maintain positive customer relationships by meeting regularly with customers for updates & new
product information in the market for future requirements.
* Works closely with suppliers on site to ensure all services / processes run smoothly continuously
providing feedback to improve operations & keep the management updated on the project.
* Provides report & information to Senior Management on building facilities and updates on
inappropriate behavior and breaches of policies in buildings.
* Oversees the transportation services requirement of the company.
* Manage staff insurance policies - Medical, Life, Travel and local liability. Handle claim
settlements.
Staff Responsibilities:
Responsible for management and supervision of the activities of 3 direct reports.
Nissan Middle East FZE, (Nissan ME is regional HQ and 100% subsidiary of NISSAN Motors, Japan.)
Employee strength 200+
Jebel Ali Free Zone
Key Responsibilities:
Human Resources Management
Act as a representative of the HR function within the Organization, providing day-to-day HR support to employees and management.
Involved in the development, implementation and administration of various HR initiatives.
Coordinate on-boarding & induction activities for new starters in conjunction with the L&D team.
Assist in maintaining a positive atmosphere within the organization.
Oversee entry and maintenance of employee data on all HR systems and ensure accuracy and timeliness of the same.
HR Policy
Advise the organization on effective HR policies, which strengthen employee relationships.
Work with stakeholders to ensure policy updates are administered on a regular basis.
Assist managers to understand and implement policies and procedures in stores.
Ensure the employee handbook is up-to-date and accessible.
Keep up-to-date with UAE labor laws.
Talent Management
Manpower Planning (developing the annual manpower plan, liaising with line management during this process, processing all new manpower requests.
Advertising, short-listing, interview coordination, development of offers - liaising with management on salary ranges, contracts, on boarding process etc.
Work within the parameters of the UAE labor law to ensure pre-employment and employment requirements are in place, Build relationships to develop and expand recruitment channels.
Succession planning activities including the coordination of employee nominations and the development of talent profiles.
Compensation and Benefits
Oversee the payroll function & monitor overtime payments.
Ensure any payment relating to employees is monitored, approved and executed on time.
Calculate end of service benefits in line with UAE labor law.
Support the process for performance-based salary reviews.
Employee Relations
Promote an environment which is guided by company values in all aspects of managing the employee relationship.
Handle staff grievances & disciplinary issues provide guidance to line managers for efficient & satisfactory resolution of the same in line with HR policies procedures and undertake suitable measures to aid retention.
Develop and implement an effective communication strategy to transfer information to employees.
Manage employee requests in a timely manner.
Manage and develop the employee reward and incentive programs.
Manage the employee exit process and feedback information into the business for improvements.
Plan and execute employee events.
Human Resources Administration
Oversee the administration of employee records through Global HR Data report, using SAP systems.
Compile HR reports to support decision making.
courses: ABP-UK (Association of Business Practitioners)
Majoring in Auditing, Costing & Accounting.