Document Controller
saipem india project ltd
Total years of experience :20 years, 6 Months
Control the Database Management System Ex.Picom Piping Software Tool
Keep tracking on Incoming and outgoing mails from the server and from the client.
Preparation of Quality Documents like WPS, PQR, Painting Procedures etc.,
Tracking on revised drawings and technical documents in hardcopy and in server path.
Co-Ordination with Project Manager and Project Engineer as per planning schedule.
Preparation of Documents and Maintaining Ms-Office Tools and working with Oracle Database management.
Preparation of MOM Documents and Organizational chart as per company procedure.
Tracking the SIR, TQ Reports to the Managers.
Coordination with all the departments and the persons involved in different projects.
Receipt of Documents and their distribution within the department.
Elaboration and transmittal of the documents issued by the department to other department
Managing both Hardcopy and archive in the Electronic Management Software Tool.
Elaboration of specific documentation according to the procedures pertaining to the integrated management system and project specification procedures: official letters, transmittal notes, progress reports, procedures, instruction, manuals, forms etc.,
Training to the newly joined employees and explaining the flow of document procedures and quality management system and briefly describe the ISO Standards.
Distribution of Mails to the subcontractors approved by KAHRAMMA approval status and coordination with project engineers and conducting weekly Meetings and generating MOM.
Proven decision making skills, assisting departments with queries on documentation requirements and submission.
➢ Quality Checks and audit of company's confidential document and specification particularly AUTOCAD Drawings, ECN (Engineering Change Notice)
LINK MIDDLE EAST General Contracting Co., Ltd., - Abu Dhabi- UAE - Document Controller
Project: Taweelah to Fujairah Gas Pipeline - 252 kms, Client: Dolphin Energy
During the period of July 2010 to June 2011.
Roles and Responsibilities: ➢ Run the document control department and representative for the principal drawing department.
➢ Handover closed projects
➢ Preparation for submittals to submit for various company
➢ Management of QA Documents as in revised copy to distribute on various department.
➢ Make Project process clear and translate to a document management solution.
➢ Combination of contacting vendors for buying tools and applications on site.
➢ Setup a Document Control Department (includes procedures document management correspondence, workflow etc.)
➢ Reorganize the running projects implementation of document management procedure and Process.
➢ Verifying the Quality Documents as per ASTM and BS Standards.
Saipem India Projects, - Chennai - Sr.Document Controller / Administration
Project: Shah Gas Project Development - During the period of Nov 2011 to till Date.
Roles and Responsibilities: ➢ Control the Database Management System Ex.Picom Piping Software Tool
➢ Keep tracking on Incoming and outgoing mails from the server and from the client.
➢ Preparation of Quality Documents like WPS, PQR, Painting Procedures etc.,
➢ Tracking on revised drawings and technical documents in hardcopy and in server path.
➢ Co-Ordination with Project Manager and Project Engineer as per planning schedule.
➢ Preparation of Documents and Maintaining Ms-Office Tools and working with Oracle Database management.
➢ Preparation of MOM Documents and Organizational chart as per company procedure.
➢ Tracking the SIR, TQ Reports to the Managers.
Run the document control department and representative for the principal drawing department.
Handover closed projects
Preparation for submittals to submit for various company
Management of QA Documents as in revised copy to distribute on various department.
Make Project process clear and translate to a document management solution.
Combination of contacting vendors for buying tools and applications on site.
Setup a Document Control Department (includes procedures document management correspondence, workflow etc.)
Reorganize the running projects implementation of document management procedure and Process.
Verifying the Quality Documents as per ASTM and BS Standards.
Tebodin Consultants & Engineers India Private Ltd., Chennai - Sr. Document Controller
During the period of March 2010 to May 2010.
Roles and Responsibilities:-
➢ Control and Monitoring Progress Calculation, document list status, workflow, internal distribution, transmittals etc.,
➢ Upload, update and assist preparation of Document Register and Master Data Lists.
➢ Upload Project Templates and Contractual Documentation into the Database
➢ Control or assist in progress calculation and reports preparation.
➢ Control or assist workflows management and documents distribution (paper & electronic)
➢ Prepare and manage filing of incoming and outgoing transmittals from/to client, Partner, Yard, Site, Vendor, Subcontractor etc., (Paper & electronic)
➢ Control or assist linking document to activities, purchase request/order, to plant structure, etc.,
➢ Control of documentation formal correctness
➢ Edit existing bond diagrams using AutoCAD Software in to customer requirements.
➢ Edit and revises ECN's (Engineering Change Notice) and encodes devices/backend part numbers use in manufacturing on the Oracle database for planning in IFS Tools.
➢ Create, update, and summarize data progress for engineering analysis and reports.
➢ Collect and bind final documentation produced internally or by vendor / Subcontractors as required by client or compliant to Asset Management Needs.
➢ Bind Documents for procurement requisition to be provided to procurement department
➢ Control to assist linking document to activities, purchase request/order, to plant structure
➢ Follows Document Management Procedures and Instructions.
➢ Created Presentation using different platforms like MS PowerPoint and Excel and Macromedia Flash for Meeting Reports.
Doosan Babcock Engineering services (p) Ltd, Chennai - Lead Document Controller
During the period of Jan 2009 - February 2010
Project: EDP Brazil Project - Pecem-I 2x360mw, Pecem-II 1x360mw, Itaqui 1x360mw
Roles and Responsibilities:-
➢ Ensuring all required documents & correspondence in timely manner without delay.
➢ Tracking the documents through computerized Document Tracking System.
➢ Registering the Drawings & Documents reference in Filing register.
➢ Distributing the project related documents to client & sub-contractors through transmittals.
➢ Maintain documents for transmittal process for project documents.
➢ Expedite & Maintain acknowledgements to transmittals and responses to transmittals sent for review/comment.
➢ Respond to queries regarding revision status of issued drawings/documents from engineering/drafting personnel.
➢ Follow procedures & update Document control procedure when required.
➢ Manage the electronic & hard copy filing of project related technical documentation.
➢ Submitting of all projects documents like As-built drawings, O&M Manuals, Test reports, commissioning report etc.
➢ Implement Electronic Document Management System using MS-Word, Excel, and PowerPoint.
➢ Implement database system through network for Engineering / vendor documents & drawings.
➢ Create automatic transferring system for documents when downloaded from FTP Server.
➢ Perform special task like electronic deliverable template creation, conversion & document production.
➢ Feed all main documents data such as correspondences, technical documents, vendor manuals etc to Database.
➢ Provide As-built technical data, drawings & correspondence. Control of issuing all documents & drawings in serial number to expedite tracking.
➢ Register & issue all project documentation into Database for tracking & expediting purposes, engineering requisitions, project files & various engineering files.
UTS Kentz Company Ltd, Abu-Dhabi-U.A.E - Document Controller.
During the period of Dec 2007 - Nov 2008.
Project: OGD-III Onshore Project in UAE - Gasco
Roles and Responsibilities:-
➢ Controlling the Database management system of CCMS (Construction and Completions Management Systems) Software tool maintain by UTS Kentz Company Ltd.,
➢ Compiles and maintains control records and related files to release Blueprints, drawings and Engineering documents to manufacturing and other Operating Departments.
➢ All documents are specifications to verify completeness and accuracy of data.
➢ Confer with document originators or Engineering Liaison personnel to resolve discrepancy and compiles required changes to documents.
➢ Posts changes to computerized or manual control records, releases documents and notifies affected departments.
➢ Maintains related files may prepare requests for reproduction of documents, may operate reproduction equipment, and may prepare reports and memorandum.
➢ Preparation of all Documents in Ms-Office and sometimes preparing salary documents in Tally software.
➢ Handling and maintaining all types of incoming & outgoing correspondence, Documents/Drawings, Technical Documents, Transmittals.
➢ Preparing list of superseded drawings and taking back from job site and filing the superseded copy in separate assigned place.
➢ Accessing Bechtel's Info works 3.4.1 as and when required for queries, generating report etc.
Making Quotations to Customers, Maintaining and handling all documents to customs office, Insurance etc.,
Gathering all reports from customers, Input Purchases, Invoice of Items that we purchased, Input each data’s in Worksheet and submit reports to Head office.
Insurance we keep complete documentation for their claims and make daily reports sending weekly & monthly reports to the head office and received our staffs leave application, loan, medical etc.,
Arranging the conferences Board Meeting, Training classes, Making Booklets, Hand guides etc.,
Generate Daily, Weekly and Monthly Reports. Correspondence Briefing slides, Charts etc., as required by Head Office.
Add text or Images with much of the functionality of a standard excel processor, including multiple find the errors Different kerning.
Ability to convert any one of the files “Dispatched” in client format
Add Unitization Process and Finally Checks to your documents.
Handling Programs available that allows you to actually Coding, QC and Final QA.
Find the defecated errors Delete unwanted elements; add additional fields and the client arranged manuals following instructions.
Add text or Images with much of the functionality of a standard excel processor, including multiple find the errors Different kerning.
Insert Client Dispatched format (text format, brs format) and all otherwise want to client objects.
- Master of Business Administration in International Business, Annamalai University
Diploma in Computer Application in Power-Pro Computing Technologies, Tiruchirapalli. Accounting Package TALLY in Power-Pro Computing Technologies, Tiruchirapalli.
Bachelor of Science in B.Sc (Computer Science), National College, Tiruchirapalli, Bharathidasan University, during the period of 1996 to 1999.
Higher Secondary Certificate (HSC), St. John's Vestry Hr. Sec. School, Tiruchirapalli, during the period of 1993 to 1995.