HR Rec. Coordinator / HR Officer/ HR Admin.
Abdulla Fouad Holding Company
مجموع سنوات الخبرة :10 years, 11 أشهر
Brief Job Descriptions:
⦁ Received shortlisted candidates for hiring to process and to complete the required
documents.
⦁ Accumulating candidate documents to create e file and to hand over to the
personnel dept. joining date.
⦁ Ensuring Emp. Offer, request filling vacancy for and hiring decision form signed by
Mgrs.
⦁ Coordinated with various divisions, departments and project end-users for technical
interviews, etc.
⦁ Assist with recruitment and conduct initial interview (Interview job applicants to
obtain and verify information used to.
⦁ Constant follow up and coordinating with the agent and the candidate update send
to Div.
⦁ Assist with day to day operations of the HR functions and duties or performs other
duties as assigned.
⦁ Maintained Recruitment personnel files and the e files.
⦁ Developed and maintain relationship with employment agencies and other
recruitment sources.
⦁ Coordinate the resolution of specific policy-related and procedural problems and
inquires.
⦁ Goal maintaining track record of resumes in “Applicant Tracking “
⦁ Assist employees on their vacation (Leave Application, Ticket booking, Clearance,
Visa Processing, and other documents needed)
⦁ Conduct initial orientation to newly hired employees.
⦁ Deal with employee requests regarding human resources issues, rules, and
regulations.
⦁ Assists with the preparation of the performance review forms.
⦁ Compile and update employee records (hard and soft copies)
⦁ Maintains employee confidence and protects operations by keeping human
resource information confidential.
⦁ Performs customer service functions by answering employee requests and
questions.
⦁ Coordinate HR projects (meetings, training, surveys etc.) and take minutes
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⦁ Entering of new Hires into the HR database, based on the employees approved
contract information.
⦁ Files papers and documents into appropriate employee files.
⦁ Sending updated report to the Manager for the recruitment on process.
⦁ Assisting in the Preparation of Manpower progress. Assist with day to day
operations of the HR functions and duties or performs other duties as assigned.
⦁ Screen and filters the CV's / Resumes received from the recruiting sources and
submits them on a timely basis to his/her Supervisor.
⦁ Conduct Telephone/Personal Interview and select the candidates as per the
requirement.
⦁ Checking and verify CV’s at Job Portals.
⦁ Keeping all recruitment documentation and files up to date on a daily basis.
⦁ Ensure the necessary documentation (Job Offer Letters; Appointment Letters, etc.)
is forwarded to hired candidates.
⦁ Coordinate with HR, Accounts and PR Dept. about employee information with
respect to leave, loans, deductions, end of service benefits, etc.., for the purpose of
processing the monthly payroll.
⦁ Maintain all relevant employee records on the database.
⦁ Preparing Employment Offer for the hired candidate and for the acceptance.
⦁ Coordinating with the Government Relation officer verifying iqama status for the
local transfer candidate.
Brief Job Descriptions:
⦁ Prepare and maintain a proper filing system, hard copy and electronic, in respect to
all incoming and outgoing documents related to the company.
⦁ Receives phone calls and visitors. Setting and fixing appointments for the Manager
and as well as out-going travels.
⦁ Types all kinds of correspondence, Company forms using word processing machines.
Simple letters may be self-composed, more complex transcribed from hand written
drafts of form.
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⦁ Provide accurate administrative and secretary services to the managing director.
⦁ Make travel arrangements & reservations for ARAMCO employees such as their
Out of Kingdom courses and Business trips.
⦁ Organizing and servicing meetings (producing agendas and taking minutes)
⦁ Liaising with relevant organizations and clients
⦁ Operates a personal computer as required to perform work assignments.
⦁ Responsible in receiving fax letters and inter-department memos sorts, logs and
distributes as requires.
⦁ Overlook the necessary purchase of office stationary.
⦁ Monitoring the movement of files to and from different head office entities and
ensuring the smooth flow of file inside and outside the department.
⦁ Arranged/Remind Manager’s meeting daily schedule.
⦁ Secures and presents information as requested from files, records and indices,
including follow-up confidential matter.
⦁ Generate and submit various Reports vital for the Section like Weekend Activity
Report and Weekly Job Completion Report.
⦁ Logging or processing bills or expenses.
⦁ Updating, weekly, monthly and quarterly safety report given from the supervisors.
⦁ Assigned in Dhahran Utilities Department under AC Services Division and prepares
and maintains daily report using SAP (System Application Product) and submitted
to the Superintendents and DUD Manager.
Strengths:
⦁ Well-motivated and hard working
⦁ Highly organized
⦁ Patient, friendly, quick learner and confident
⦁ Ability to meet high quality standards within the confines of challenging
deadlines