Accounting Assistant
Aldhaen Group of Companies
Total years of experience :12 years, 3 Months
• Preparing financial documents such as invoices, bills, and accounts payable and receivable using the MCA software.
• Completing purchase orders
• Managing payroll for 100 staff.
• Completing financial reports on a regular basis and providing information to the finance team.
• Completing bank reconciliations
• Entering financial information into appropriate software programs.
• Processing business expenses
• Coordinating internal and external audits
• Verifying balances in account books and rectifying discrepancies.
• Verifying bank deposits
• Assisting the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements
• Reporting on debtors and creditors.
• Resolving errors in financial reports and correcting faulty reporting methods
• Preparation of Daily Sales Reports - accurately checked if all internal Control procedures are being followed.
• Coordinate with sales and service center team in collecting customer balances.
• Preparation of Daily Sales Reports - accurately checked if all internal Control procedures are being followed.
• Prepared 18 stores petty cash and checking the correct entries.
• Processed vendor and supplier invoices, in a timely manner, verifying accuracy and approvals.
• Prepared and maintained pre-authorized payments monthly or as required.
• Prepared all Accounts Payable sub-ledger journals for posting to General Ledger monthly.
• Reconciled Accounts Payable sub-ledger to General Ledger monthly.
• Entered and reconciled cheques cashed to accounting software monthly.
• Responded to vendor enquiries as required.
• Ensure all payments to suppliers, staff and other external parties are made according to company policies and procedures.
• Prepared reconciliations of Bank statement, Account payable and Account receivable periodically and report if any discrepancies found.
• Facilitated and completed monthly close procedures.
• Assisted in documentation and monitoring of internal controls.
• Responsible for general ledger.
• Managed petrol cards and vehicle expenses.
• Recording & reconciling financial information.
• Prepared annual audit work papers.
• Paying LMRA, Gosi, Electricity, Telephone etc.
• Performed end to end accounts work.
• Preparation of daily sales reports - accurately, checking if all internal Control procedures are being followed.
• Prepared Purchase requisition and order from Suppliers, and send through emails and fax for ordering.
• Checking daily inventory from bakery items and balancing thru daily sales.
• Monthly checking the inventory from Bakery Production regarding Food and Non Food items and analyze the food costing.
• Responsible for administering online banking functions
• Responsible for Monthly bills monitoring using online account like, LMRA, Gosi, Electricity, Telephone etc.
• Received invoices or bills from vendors, get them sanctioned and arrange for payments through checks or bank transfers.
• Contacted vendors regarding invoicing issues, payment problems and discrepancies.
• Kept a record of the payroll accounts and consider a worker's total working hours, deductions and increments to compute the total amount of salary payable to the workers of the organization and pay online.
• Prepared leave Salary, indemnity, final settlement for the employees while exiting or going on leave.
• Maintained petty cash book and authorize payments done by cash by making entries under appropriate account head of the book.
• Performed and handled cash management function.
• Managed petrol cards and vehicle expenses.
• Prepared annual audit work papers
• Prepared of Bank Reconciliation Statement
Secretarial Duties
• Updated confidential employee personal files
• Accurately and promptly processing documentation.
• Sets up managing director travel arrangements both business and personal and also staff bookings.
• Analyzed resumes, CVs and prepare them to give them to clients.
• Coordinated with company agency for flight bookings.
• Controlled and maintained company stationary requirements
• Assisted staff with administrative duties as required.
• Assisted in advertising new products, coordinates with advertising agent thru emails and phone calls.
• Coordinated for employee joining & resigning formalities.
• Working on travel plans for staff & assisting of necessary VISA arrangements.
• Calendar management & reminding events for the day.
• Providing necessary secretarial support to Managing Director.
• Recording daily sales
• Prepared monthly payroll for 50 installers of Zain Contractor.
• Recorded company expenses.
• Document Filing.
• Prepared weekly sales report.
• Recorded monthly inventory for all computers and mobile phone accessories.
• Other duties as assigned.
• Kept in touch with the government authorities and providing them the necessary financial information about the organization.
• Assisted senior staff in financial audit preparation. Performed the tasks of calculating the income tax provision and provide support in tax related issues
• Suggested ways to the bank management on how to increase clients
• Prepared and posted adjusting entries.
• Handled payroll for about 15 employees.
• Completing monthly bank compliance requirements.
• Assisted Compliance Officer in preparing monthly, quarterly and annual reports.
• Assisted with internal auditing duties.
• Tracked petty cash expenditures
2000 - March 2004 San Pablo Colleges Philippines Bachelor of Science in Accountancy
1996 - 2000 Manuel S. Enverga University Foundation Philippines
1990 - 1996 Bukal Sur Elementary School Candelaria, Quezon Philippines