Maria Isabel Caguicla

- Coordinate with the banks for all the motor insurance queries through phone and emails like rate or premium approvals, claim history and all other motor insurance related queries
- Receives and check submissions of motor policy application submitted by banks
- Process new & renewal of motor policies, receipts, endorsements and cancellations.
- Attends walk in customers in branches
- Attends customer queries
- Prepares Weekly Production and sharing it with the banks
- Prepares Monthly Production Report and sharing it with the banks
- Prepares commission payable to banks and sharing it to accounts department for payment/settlement on monthly basis
- Generating AWB’s for the issued policies for dispatch
- Prepares daily cash summary and prepares daily cash deposits
- Prepares monthly office boys attendance report
- Trains newly joined employees
- Conducts UAT - testing of system to be used by banks and internal users and preparing the output or report of the tests conducted
- Knowledge of online registration card renewal
- Issuing fleet policies such as new, renewal and endorsements.

- Handles petty cash
- Prepares Statement of Accounts for all Insurance Companies on monthly basis
- Prepare payment voucher for all the expenses, and receipts for all collections
- Prepare and send cash and cheques for deposit to bank
- Passing journal entries, allocation of entries, and posting of received & issued post-dated cheques.
- Reconciliation of Insurance Companies Outstanding Statements
- Maintains and tracks telephone and mobile expenses and electricity & water expenses
- Handle phone calls and inquiries
- Arrange schedule of meetings and appointments
- Arrange and maintain office stationery supplies
- Assigns and coordinates messengers daily deliveries
- Monitor messengers motor bike meter reading & servicing
- Handles incoming faxes and distribute the same to the concerned persons electronically
- Monitors incoming and outgoing documents/courier
Other Duties & Responsibilities: Non-motor underwriting
- Handles non-motor insurance such as Workmen’s Compensation, Health Insurance, Contractor’s Al Risk, Fire Insurance, & others.
- Asks for support from Insurance companies for non-motor insurance
- Prepare quotations as per the support received from the Insurance companies
- Prepare invoices for the customers
- Handles workmen’s compensation & medical claims

- Inputs invoices, receipts, and deposits into the system
- Prepares sales summary for cargoes
- Responsible for preparation of revenue and expense summary
- Prepares statement of accounts for passengers and cargoes
- Matches used tickets with the sales summary
- Encodes used/sold out tickets into the system

Fund Custodian
- Handles operational fund for sea freight import & export
- Ensures the availability of cash to sustain the brokerage daily operation
- Provide cash advances to processors to be used for processing of documents from ports or warehouses in order to release the cargos
- Prepares summary of liquidated expenses and transmit the same to billing department
- Prepares summary of expenses with billing invoices from billing dept. and forward the same to accounting dept. for cheque preparation for re-imbursement
- Checks and records the vouchers received from accounting dept. and reconciling the same with the my summary of expenses
- Deposit payments to bank as reimbursement for the liquidation expenses being forwarded by the provincial areas
- Prepares daily cash count

Brokerage Assistant
- Input incurred costs/expenses into the system for air freight import
- Checks and verifies the liquidation of expenses being forwarded by the processors
- Coordinate with the processors for the required receipts from their liquidated expenses

- Prepare sales invoices/official receipts for customers
- Responsible for the preparation of Cash Receipts book and Payables book
- Prepare cheques payable to suppliers
- Responsible for the preparation of summary of sales and expenses for input tax
purchases for the output tax
- Prepares cash/cheque vouchers
- Bank reconciliation
- Files invoices, official receipts and cleared cheques
- Follow-up collections