Site Office Manager
ADB Airfield Solutions
Total years of experience :10 years, 10 Months
HIGHLIGHTS OF QUALIFICATIONS
Ten years experience in administration management
Strong knowledge of MS Office Packages: Word, Excel, Powerpoint, Outlook and the Internet Explorer
Result-driven and quality oriented
Strong attention to details
Ability to multi task with effective time-management skills in a fast pace environment
Team player and self motivated
Exceptional organizational, interpersonal, and communication skills
MAJOR CAREER ACHIEVEMENTS
Provided more 10 years of high quality office administration, commercial, and procurement functional support in line with best practices in a wide variety of business environment ranging from project management, contracting, and construction.
Contributed to the successful set up and continuous operations of ADB Airfield Solutions site office in the New Doha International Airport (NDIA).
Demonstrated exceptional organizational and management skills by providing key project stakeholders all historical correspondences, emails, contracts, minutes of meeting, and documents related to the NDIA project throughout the project phase and during an unfortunate fire that burned the main contractor and ADB site office in NDIA back in Sept 2010.
Identified inaccuracies in main contractors’ billing that allowed ADB Airfield Solutions to receive billing credits that translated to cost savings of ~$2, 500, 000 for the company over the course of the project construction.
Created effective document control processes, petty cash reimbursement procedures, and other important processes for the site office in Qatar that is now being used and applied across the entire organization.
Site Office Manager ADB
Aug 2007 - July 2013
Airfield Solutions
Leuvensesteenweg 585
B 1930 ZAVENTEM
Belgium
SIEMENS W.L.L.
7th Floor Al Wakra Tower
Old Salata Road
P.O. Box 21757
Doha, State of Qatar
Project: New Doha International Airport
• Administration
➢ Organized and coordinated office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
➢ Supported implementation of project policies, procedures, programs necessary to achieve business and management objectives.
➢ Assisted with event organization, dealing with hotels, suppliers, travel arrangements and visa process.
➢ Coordinated proactively with the client to ensure flow of information is efficient and project reports are submitted on time
➢ Established procedures for document control and ensured the security and confidentiality of data.
➢ Worked closely with the customer, company partners to meet their company's organizational needs.
• Commercial / Accounts
➢ Provided management the status on actual cash flow and projected expenses for budget allocation.
➢ Prepared site commercial reports, analyzes Debit and Credit charges from main contractor.
➢ Managed company assets and facilities, including office, vehicles and miscellaneous equipment.
• Procurement
➢ Interfaced with vendors and service providers to ensure the adequate supply of stationery and equipment and appropriate stock control measures are in place
➢ Sourced site materials to support project efficiency.
➢ Coordinated with logistic concerns, suppliers, shippers and service providers and ensured timely arrival of materials.
Administration Manager MECHANICAL ELECTRICAL PLUMBING Dec 2006 - July 2007
ENTERPRISES W.L.L.
P.O. Box 22452
Doha, State of Qatar
• Human Resources and Administration
➢ Responsible for recruitment of labor and work force.
➢ Administration of employment contracts and review of project contracts.
➢ Overseeing insurances, ensuring company policy and procedures are adhered to.
➢ Review of current labor sourcing mechanisms, identification of alternative markets, suppliers and labor procurement activities.
➢ Establishing and maintaining the company's pay system and devise ways to ensure fair equitable pay rates.
➢ Hiring and separation of employees, supervise various workers including equal employment and opportunity.
➢ Conduct and supervise training and development program for employees in order to develop skills, enhancing productivity and quality of work and increasing individual and organizational performance to achieve positive business results.
• Accounts / Payroll
➢ Maintains the company's financial statement.
➢ Prepares journal entries, cash flows projections and budget allocation
➢ Analyzes and reconciles expenditure and fixed assets accounting.
➢ Monitors all cash outflow, issuing cheques and reconciles monthly bank
statements.
➢ Prepares all employees payroll, leave pay and advances.
Site Administrator MERCURY ENGINEERING Apr 2005 - Nov 2006
2nd Floor Mercury House
809 Ibn Al Nafees St. Zone 3
P.O. Box 37023
Doha, State of Qatar
Project: Regency Residential Tower West Bay Doha, State of Qatar
• Administrative
➢ Coordinates with manpower agencies for labor supply
➢ Prepares general correspondences and memos
• Accounting / Commercial
➢ Prepares Interim Payment Certificate, Monthly Progress Report and Monthly Cost Evaluation, working directly with the Commercial Manager.
➢ Prepares commercial offer based on Material take off, BOQ (Bill of Quantity) in line with the specification and tender drawings
➢ Prepares possible variation claims of the project by maintaining all data relative to orders like site instructions, time and cost implications.
➢ Prepares Petty Cash reports, delivery reports and cash payment vouchers.
• Procurement
➢ Prepares the order confirmation for each material as per the terms and conditions related to the project
➢ Material requisitioning based on approved manufacturer and specification required by the project.
Store Manager GUESS? USA Apr 2002 - Sep 2004
California Clothing Inc.
SM Southmall, Las Piñas City
Metro Manila, Philippines
• Managerial Function
➢ Managed store operations and personnel.
➢ Evaluated performance of personnel for merit increase, possible promotion, transfer or dismissal.
➢ Conducted regular staff meeting to motivate employees in order to maintain high morale and discipline among personnel.
➢ Ensured that the new personnel are properly oriented on the job's duties and responsibilities, company policies, procedures and recommend further training when necessary.
• Accounting Function
➢ Monitor the budget of the store, analyzes the profit and loss for the whole year.
➢ Responsible on receiving and recording daily cash collection from the cashiers; ensure that all bills received are tally with the cash endorsement report.
➢ Responsible in preparation of cash advance request and make liquidation thereof.
➢ Responsible in preparing purchase orders and sending to the merchandisers.
➢ Summarizing credit card service charges which require accurate tally of bank statement.
Bachelor of Science in Physical Therapy Our Lady of Fatima University Fatima Medical Science Foundation Fairview, Quezon City Metro Manila, Philippines