Administrative Secretary
TAHLAK ELECTROMECHANICAL CONTRACTING L.L.C.
Total years of experience :8 years, 10 Months
a. Handles management correspondence, managers itenerary, minutes of meeting & travel booking.
b. prepare quotations and proposal for building Annual Maintenance Contract.
c. interact with client and tenants for any related maintenance request.
d. prepare statements and invoices monthly.
e. updating files and organize record for every client/real estate companies.
f. maintain and keep updated of stock materials monthly.
g. enhance the strategies for maintaining quality of services to the customer.
h. update the company profile for marketing purposes.
*Undertake secretarial duties at construction site project with aim of maximizing project and departmental efficiency and effectiveness by company policies and procedures.
*Maintain comprehensive filing system with standard procedure and policies by the company.
*Prepare manager's correspondence and handles transmittal filing system according to the file index.
* Prepare minutes of meeting monthly.
*Received incoming drawing submittals from subcontractor's and samples and other related submittals and log to main record of computer system and update the status of each submittal.
*Attend incoming calls and relays messages to concern person.
*Handles petty cash for the Department
*Coordinate with the consultant for incoming and outgoing documents.
*Responsible to keep the office in a well organized and tidy manners at all times.
*Provide administrative and secretarial support to administration and staff, including special projects, officd workflow, appointments, correspondents, data compilation,
*Maintains records through filing, retrieval, retention, storage, coding, updating.
*Types routine correspondence and reports from dictation or handwritten copy using personal computer.
*Operates office equipment such as photocopier, fax machine, and calculator, coordinates the servicing of equipment.
*Completes various request forms as per required detailed related to the projects.
*Coordinating site engineers and foreman for the materials requirements at site.
and prepare LPO for the materials.
*In charge of inventory, stock-taking and purchasing orders for office supplies.
*Keep the office in a well organized and tidy manner.
Certificate for Seminars as follows: Computer Programming/Software (MS Excel, Word, Data base++) -yr 1996 Secretarial Program - yr1996 Personality Development - yr1996
