Maria Sulit

Account Payable Officer / Paymaster at Movenpick Hotel West Bay Doha

• Qatar - Doha
• January 2013 to July 2017

Account Payable Officer
• Compares and controls suppliers’ invoices and credit notes with all related documents (purchase order/request, delivery notes and “receiving” reports).
• Ensures that purchases are duly authorized and that all documents are signed by the concerned officials.
• Coordinate with purchasing, receiving, store, other departments and the suppliers.
• Reconciles the statements from suppliers against invoices and solves any discrepancies by contacting the supplier and the concerned department.
• At month-end, verifies with the Cost Controller, that the total purchases of goods tallies with the invoice amounts entered and posted in subsidiary ledger. Any discrepancy should be resolved before closing the month.
• Reviews month end subsidiary ledger's trial balance of suppliers and make corrections as required after ensuring that it balances with the General Ledger.
• Control LPOs, check and verify long outstanding LPOs.
• Coordinate with Head office for the settlement of Supplier payments.
• Post all the payments (Cheque / Bank Transfer) into main account ledger system.
• Prepare Creditors’ age analysis report at the end of each month.
• Maintain filling of all paid invoices, unpaid invoices and payable vouchers in an orderly manner.
• Perform other duties as assigned by the "Asst. Financial Controller".

General Cashier

 Collect all front office and hotel outlet cashiers’ daily cash drop envelopes under an assigned witness and verify them against the daily cash drop register sheet.
 Tallies the cash envelope content with the system report.
 Issuing and auditing cash float to all hotel outlets and Front Office cashiers.
 In charge of petty cash disbursement, check encashment and monthly cash salary payouts.
 Prepare the hotel’s daily bank cash and check deposit
 Prepares foreign currencies for exchange and records the gain/loss for the day.
 Change in the system the daily foreign currency rate according to the updated bank information.
 Prepares the Daily General Cashier’s Report
 Preparing monthly cash and check collection report.
 Ensures secrecy of cash safe combination.
 Sees to it that all cash operations of the hotel are properly accounted, documented and monitored.
 Assists the accounts payable/receivable department in compilation of credit card vouchers, making invoices, preparing payment vouchers and other end of month activities.
 Performs other duties and responsibilities that are assigned by the Financial Controller from time to time.