HR & Admin. Manager
Tuana Hospitality & Trading
Total years of experience :13 years, 4 Months
Key Tasks:
1. Member of the pioneering key team to set up the company
2. Set up the Human Resources department and Administration department
3. Prepared and drafted the HR policies and procedures of the corporate office of Dukhan Consultancy Co. (DUKHANCO), subsidiaries and affiliates
4. Assist the CFO and Operations Manager in setting up Dukhan Restaurant Management structure, the food and beverage subsidiary of DUKHANCO
5. Assist the CFO and subsidiary GMs in setting up DUKHANCO subsidiaries
o Dukhan Law Firm
o Dukhan Properties Management
o Dukhan Sports Management
6. Prepared the corporate profile for Chief Financial Officer & MD/P approval
7. Prepared the DRM subsidiary profile for Chief Financial Officer & MD/P approval
8. Prepared the DSM subsidiary profile for Chief Financial Officer & MD/P approval
9. Member of the business development team with responsibilities delegated:
o Review all the business agreements and master franchise agreement with potential ventures
o Review business proposals with the CFO
o Meets with CFO and Operations Manager to discuss key terms in master franchise and other business ventures
o Prepare response comments for CFO with potential partners
o Draft service agreements and operating agreements
o Conduct research and F&B brand selection for potential acquisition
Scope of Responsibility as HR & Admin -
- Reports directly to the CFO
- Responsible for the corporate and subsidiaries HR & Admin supports and management
- Progressively maintain and evaluate updated records of the entire staff ensuring safe, healthy and learning working environment beneficial to company and the staff
- Evaluate ways to support the company and subsidiaries for their staffing requirements
- Prepare the preliminary job description of all staff for discussion with the department heads and approval of the CFO
- Invites and establish contact with international Recruitment Agencies
- Review and evaluate contracts
- Ensure implementation and supervision of company HR policies and procedures in conjunction to Qatar Labour Laws
- Coordinate with all division/subsidiaries heads for the division’s requirements related to HR and administration
- Conduct recruitment and head hunting for key positions as well as line staff
Scheduled and directed staff in daily work assignments to maximize productivity. Review various contract, prepares and discuss review outcome with the finance manager. Prepares presentations for the finance manager to the senior management and liaise with other relevant departments.
Additional routine:
- Manage the administrative requirements for the office of FM \[i.e., arrange delivery and collection of documents between offices and companies, arranging calendar meetings schedules and meeting requests, handling suppliers’ and contractors’ calls, handling sensitive documents for approval of GM/s related to finance, taking notes and meeting minutes, sending reminders, coordinating with other department head assistants for issues related to finance\]
= Handle/prepare the business correspondence related to Group Finance Manager which includes internal memos, letters to third party, business emails and bank transaction letters.
- Coordinating with other head of departments for inquiries related to finance
- Assists in payables by preparing the documentation for the issuance of the cheques and wire transfers related to contractors and suppliers
= Handles the release of cheques to suppliers and suppliers/contractors inquiries/complains
Handle and maintains confidential files and correspondences, prepares draft amendments of the proposed company policies. Review policy manuals and management agreements of various company owned hotels and managed units. Review proposals and departmental reports and submit comments to the manager. Prepares confidential memos and response letters for the Chairman of the company to the GMs of both owned hotels and managed units, and client firms \[both private and government agencies\]. Prepare department reviews and reports of the manager for the Chairman’s review. Prepares analysis reports on the field work reports, i.e, construction report of the new hotels and newly created managements. Assist Room Rate preparation. Initiate teamwork with the department manager and coordinate other department supervisors and heads in the formation of departmental reports and proposals for the Chairman’s review. Track down interdepartmental reports and deadlines for the manager’s update and works overtime and under pressure.
My degree is research base for general biology which ends up in teaching general biology and other related sciences. I worked as a teacher for five year at the University of Mindanao prior to pursuing my career abroad. Since my degree is a research base, it helps me alot in propelling my career in Doha.
