Maria Carizza Barzaga-Juilar

HR Administration
• Induction and Orientation of newly joined employees
• Monthly Reports, Letters, Memorandum, Certificates and correspondence
• Updating Employee personal files
• Assist the staff on different kinds of Requests and inquiries
• Involvement with the Welfare Committee with regards to the Staff Activities in the hotel
• Post announcements related to staff activities / HR in the social media (closed group)
• Regularly update the Bulletin Boards

HITS System (HR System)
• Post Newly Joined Staff’s Employment details
• Post approved Change of Status such as Promotion, Transfer and Salary Increase
• Post Leaving Employees such as Resigned and Terminated
• Monitor Leave Approvals and ensure that the posting is correct
• Review Time Shift and Attendance encoded in the HITS System
• Review and Printing Reports from the system

Recruitment
• Advertisement - Internal and External Website of the hotel
• Candidate screening and short listing
• Prepare Contract and other related forms required to be filled up by the selected applicant

Payroll
• Vacation Settlement
• Final Settlement
• Monthly Attendance and Shifts
• Overtime

HR Reports
• HR Monthly Report - Statistics and details

HR Management and Administration
• Perform Administrative and Secretarial functions
• Assist the HR Manager for administrative section as there was no HR Coordinator
• Reports, Letters, Memorandum, Certificates and correspondence
• Assist the staff on different kinds of Requests and inquiries
• Design and arrange Organizational Structure/Chart as per the HR Manager.
• Recommend new / revise HR policies, procedures, rules and regulations when necessary
• Update the existing formats and develops new formats and forms to ease the work flow, simplify procedures and
maintain consistency.
Recruitment
• Assist the HR Manager for Recruitment while waiting for the Recruitment Team to join
• Prepare the Immigration and Embassy documents required for the foreign nationals of the company and
coordinate with the Visa Officers.
• Coordinate with the Manpower Agencies from Egypt, India, Nepal and Philippines about the Recruitment and
Recruitment Trips (if there’s any)
• Coordinate with the local Recruitment Company (Bayt.com) regarding the contracts, terms and conditions and
other related issues on recruitment
• Assist the Recruitment Officer to develop job description.
• Assist the Recruitment Officer in posting vacant positions in the company website and Bayt.com.
• Applicant Screening and Interview
Menaitech (HR System) and Payroll
• Point person in the HR System - Menaitech
• Encoding New Employees, Change of Status and Leavers
• Encode Salary Advance and Loan
• Leave Balance monitoring
• Encoding Final Settlement and Leave Settlement
• Checking of Monthly Attendance and Encoding of Overtime
TRAINING
• Annual Training Plan (Training Details such as Training Name, Date, Location, Cost, intended Trainees and Trainer)
• Coordinate with the Department Head about their Training Needs and Assessment

Personnel and Administration
• New Employees induction and orientation
• Personnel File for each new associates and apply Fingerprint
• Monitor Appraisals (Probation, Midyear and Year End)
• Reports, Letters, Memorandum, Certificates and correspondence
• Monitor validity of personnel documents of all employees such as Civil ID, Passport and Residency
• In charge of Air Tickets
• In charge of Accommodation, Staff Bus and Staff Cafeteria
• Assist the staff on different kinds of Requests and inquiries
• Design and arrange Organizational Structure/Chart as per the HR Manager.
• Recommend new / revise HR policies, procedures, rules and regulations when necessary
• Assist the HR Manager and coordinate with other hotels regarding the annual salary survey
• Assist the HR Manager to develop job description, job evaluation & grading and placement practices.
• Lead the Social Committee to develop, maintain & implement Staff Activities which are done in regular basis.
HR Envision (HR System)
• Encode New Staff, Personnel Change and Leavers
• Encode Vacations and Calculate Leave Settlement
• Encode Trainings
• Constant monitoring of HR Envision
• Review of encoded requests, posting of approved requests, print out & filing of approved requests
• Encode Overtime Variables and Overtime Requests with approval of the HOD or GM
Training
• Create a Training Plan and Training Budget for the next whole year with the General Manager
• Review and visit Training courses offered through online or locally
• Evaluate the Internal and External Training that has to be executed on the coming year
• Specify the operational goals and targeted results
• Determine the trainees required for each training
• Prepare the Handouts and presentation of the Trainings
• In-charge of the Meeting Room booking, Hand Outs, Attendance and Presentation of the Trainings
Recruitment
• Create Newspaper Advertisement and Vacancy Posts in different websites
• Applicant Screening and Interview
• Induction Kit preparation such as contracts and other related documents
• Arrange Air Fare Ticket for the new Employees from Abroad & arrange Airport Pick Up
Payroll
• Monitor the adjustments that needed to be encoded in the Payroll
• Review and calculate the Overtime of each Staff according to the Kuwait Labour Law.
• Review the OT Attachments such as Fingerprint Report & Logbook before encoding in HR Envision
• Review the Payroll, Attendance and Attachments

 Received, distributed and composed mail and correspondence for all the clients, agents and government sectors from different countries
 Typed personal letters for the Managing Director to be send to different sector of the society for different countries
 Introduced new ideas to improve the Manpower Services of the company
 Assisted in the application of administrative procedures and functions for the growth of the company's human resource method
 Helped formulate job descriptions and functions for the different categories we are supplying
 Assisted with the administrative office skills to other staffs
 Gather and review proposal letters of different sectors of the Government form different countries, Agents from different countries and clients
 Supporting the Managing Director in Decision - Making in terms of the company's improvement and development
 Responsible in safe - keeping of the confidential files of the company.
 Established a filing system and maintained transaction files
 Responsible for the word processing and compiling large technical documents and other general office duties

 Checking emails from the Companies and Agents
 Composing outgoing business correspondence for all the clients, agents and government sectors from different countries
 Typed personal letters for the Managing Director to be sent to the Companies, Agents or Government Sector of different countries
 Assisted in the application of administrative procedures and functions for the growth of the company's human resource method
 Helped formulate job descriptions and functions for the different categories that the company are supplying
 Handled all the private and confidential documents pertaining to the company
 Responsible in making all the necessary reports to be passed to the Managing Director
 Responsible in preparing all the essential and important documents / files for the Managing Director before the business trips
 Summarize and present point by point all the documents handed - over to the Managing Director before the business trips.
 Established a filing system and maintained transaction files
 Responsible for the word processing and compiling large technical documents and other general office duties

 Responsible for all the Documentation of the shipment for the Exportation of goods.
 Perform quality control of good shipments that are going to be shipped out of the country.
 Make frequent visits to Carrier Agent facilities to observe the loading & offloading of the goods.
 Check loading/unloading workers while in the cargo area to make sure that the safe handling of shipment was performed accurately and corrected deficiencies prior to final crating.
 Make sure adequate supplies were on hand to complete pack-out effectively.
 Perform administrative work to include filing, correspondence and complete the necessary forms to and from the Carrier Agents as well as to and from the company.
 Work in supply warehouse providing emergency equipment for commands in need of immediate assistance.
 Perform all facets of documentation in exporting and importing of goods.
 Responsible for the word processing and compiling large technical documents and other general office duties.
 Manage, maintain and keep sensitive security company files.
 Check all the details of the Documents to be sent to the Carrier Agents to ensure that the information specified in each documents are true and correct to avoid penalties.