Human Resources Officer
Moevenpick Hotel Al Bida'a Kuwait
مجموع سنوات الخبرة :20 years, 10 أشهر
HR Administration
• Induction and Orientation of newly joined employees
• Monthly Reports, Letters, Memorandum, Certificates and correspondence
• Updating Employee personal files
• Assist the staff on different kinds of Requests and inquiries
• Involvement with the Welfare Committee with regards to the Staff Activities in the hotel
• Post announcements related to staff activities / HR in the social media (closed group)
• Regularly update the Bulletin Boards
HITS System (HR System)
• Post Newly Joined Staff’s Employment details
• Post approved Change of Status such as Promotion, Transfer and Salary Increase
• Post Leaving Employees such as Resigned and Terminated
• Monitor Leave Approvals and ensure that the posting is correct
• Review Time Shift and Attendance encoded in the HITS System
• Review and Printing Reports from the system
Recruitment
• Advertisement - Internal and External Website of the hotel
• Candidate screening and short listing
• Prepare Contract and other related forms required to be filled up by the selected applicant
Payroll
• Vacation Settlement
• Final Settlement
• Monthly Attendance and Shifts
• Overtime
HR Reports
• HR Monthly Report - Statistics and details
HR Management and Administration
• Perform Administrative and Secretarial functions
• Assist the HR Manager for administrative section as there was no HR Coordinator
• Reports, Letters, Memorandum, Certificates and correspondence
• Assist the staff on different kinds of Requests and inquiries
• Design and arrange Organizational Structure/Chart as per the HR Manager.
• Recommend new / revise HR policies, procedures, rules and regulations when necessary
• Update the existing formats and develops new formats and forms to ease the work flow, simplify procedures and
maintain consistency.
Recruitment
• Assist the HR Manager for Recruitment while waiting for the Recruitment Team to join
• Prepare the Immigration and Embassy documents required for the foreign nationals of the company and
coordinate with the Visa Officers.
• Coordinate with the Manpower Agencies from Egypt, India, Nepal and Philippines about the Recruitment and
Recruitment Trips (if there’s any)
• Coordinate with the local Recruitment Company (Bayt.com) regarding the contracts, terms and conditions and
other related issues on recruitment
• Assist the Recruitment Officer to develop job description.
• Assist the Recruitment Officer in posting vacant positions in the company website and Bayt.com.
• Applicant Screening and Interview
Menaitech (HR System) and Payroll
• Point person in the HR System - Menaitech
• Encoding New Employees, Change of Status and Leavers
• Encode Salary Advance and Loan
• Leave Balance monitoring
• Encoding Final Settlement and Leave Settlement
• Checking of Monthly Attendance and Encoding of Overtime
TRAINING
• Annual Training Plan (Training Details such as Training Name, Date, Location, Cost, intended Trainees and Trainer)
• Coordinate with the Department Head about their Training Needs and Assessment
Personnel and Administration
• New Employees induction and orientation
• Personnel File for each new associates and apply Fingerprint
• Monitor Appraisals (Probation, Midyear and Year End)
• Reports, Letters, Memorandum, Certificates and correspondence
• Monitor validity of personnel documents of all employees such as Civil ID, Passport and Residency
• In charge of Air Tickets
• In charge of Accommodation, Staff Bus and Staff Cafeteria
• Assist the staff on different kinds of Requests and inquiries
• Design and arrange Organizational Structure/Chart as per the HR Manager.
• Recommend new / revise HR policies, procedures, rules and regulations when necessary
• Assist the HR Manager and coordinate with other hotels regarding the annual salary survey
• Assist the HR Manager to develop job description, job evaluation & grading and placement practices.
• Lead the Social Committee to develop, maintain & implement Staff Activities which are done in regular basis.
HR Envision (HR System)
• Encode New Staff, Personnel Change and Leavers
• Encode Vacations and Calculate Leave Settlement
• Encode Trainings
• Constant monitoring of HR Envision
• Review of encoded requests, posting of approved requests, print out & filing of approved requests
• Encode Overtime Variables and Overtime Requests with approval of the HOD or GM
Training
• Create a Training Plan and Training Budget for the next whole year with the General Manager
• Review and visit Training courses offered through online or locally
• Evaluate the Internal and External Training that has to be executed on the coming year
• Specify the operational goals and targeted results
• Determine the trainees required for each training
• Prepare the Handouts and presentation of the Trainings
• In-charge of the Meeting Room booking, Hand Outs, Attendance and Presentation of the Trainings
Recruitment
• Create Newspaper Advertisement and Vacancy Posts in different websites
• Applicant Screening and Interview
• Induction Kit preparation such as contracts and other related documents
• Arrange Air Fare Ticket for the new Employees from Abroad & arrange Airport Pick Up
Payroll
• Monitor the adjustments that needed to be encoded in the Payroll
• Review and calculate the Overtime of each Staff according to the Kuwait Labour Law.
• Review the OT Attachments such as Fingerprint Report & Logbook before encoding in HR Envision
• Review the Payroll, Attendance and Attachments
Received, distributed and composed mail and correspondence for all the clients, agents and government sectors from different countries
Typed personal letters for the Managing Director to be send to different sector of the society for different countries
Introduced new ideas to improve the Manpower Services of the company
Assisted in the application of administrative procedures and functions for the growth of the company's human resource method
Helped formulate job descriptions and functions for the different categories we are supplying
Assisted with the administrative office skills to other staffs
Gather and review proposal letters of different sectors of the Government form different countries, Agents from different countries and clients
Supporting the Managing Director in Decision - Making in terms of the company's improvement and development
Responsible in safe - keeping of the confidential files of the company.
Established a filing system and maintained transaction files
Responsible for the word processing and compiling large technical documents and other general office duties
Checking emails from the Companies and Agents
Composing outgoing business correspondence for all the clients, agents and government sectors from different countries
Typed personal letters for the Managing Director to be sent to the Companies, Agents or Government Sector of different countries
Assisted in the application of administrative procedures and functions for the growth of the company's human resource method
Helped formulate job descriptions and functions for the different categories that the company are supplying
Handled all the private and confidential documents pertaining to the company
Responsible in making all the necessary reports to be passed to the Managing Director
Responsible in preparing all the essential and important documents / files for the Managing Director before the business trips
Summarize and present point by point all the documents handed - over to the Managing Director before the business trips.
Established a filing system and maintained transaction files
Responsible for the word processing and compiling large technical documents and other general office duties
Responsible for all the Documentation of the shipment for the Exportation of goods.
Perform quality control of good shipments that are going to be shipped out of the country.
Make frequent visits to Carrier Agent facilities to observe the loading & offloading of the goods.
Check loading/unloading workers while in the cargo area to make sure that the safe handling of shipment was performed accurately and corrected deficiencies prior to final crating.
Make sure adequate supplies were on hand to complete pack-out effectively.
Perform administrative work to include filing, correspondence and complete the necessary forms to and from the Carrier Agents as well as to and from the company.
Work in supply warehouse providing emergency equipment for commands in need of immediate assistance.
Perform all facets of documentation in exporting and importing of goods.
Responsible for the word processing and compiling large technical documents and other general office duties.
Manage, maintain and keep sensitive security company files.
Check all the details of the Documents to be sent to the Carrier Agents to ensure that the information specified in each documents are true and correct to avoid penalties.
Bachelor of Arts Major In Psychology Had On-the-Job Training at: Industrial Psychology (HR)
