HR Administrator
Eltete Middle East
Total years of experience :19 years, 9 Months
Duties & Responsibilities:
Recruitment
Identifying manpower requirements, keeping an eye on competency development & maintaining employee cost.
Maintaining the technical skill inventory for all employees.
Screening employees; conducting interviews for selection of best candidates and responsible for post-selection induction and joining formalities of new recruits.
Receiving Calls & Visitor
Receive and correctly route incoming and outgoing telephone calls at a switchboard or multi-line phone and maintain long distance call logs. Take and distribute accurate messages.
Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee.
Respond to routine inquiries from internal or external sources, for example on the organization’s location, hours of operation, phone numbers, or email address.
Perform administrative activities such as booking ticket, hotels, providing RND services to the staff members, organizing and distributing mail, receiving and sending courier packages.
Coordinating with visitors for gate pass and supporting in recruitment.
Database Administration
Maintaining the updated staff details on the internet as well as database.
Processing addition and deletion of staff members for medical insurance.
Maintaining the line of approvals for Business trips.
Time Attendance
Maintaining database of annual leaves, sick leaves and other absenteeism
Ensuring staff members comply with the attendance policy
Tracking incoming and outgoing flow of staff members.
Bill & Invoices
Ensuring timely submission of supplier’s bills, like stationery, travel agency, DEWA, utilities etc.
Handling irate customers professionally and friendly
Ensuring visits regularly.
Filing
Maintain the filing for all documents.
Visa & Administration of Office
Processing visa and Tecom related work
Coordinating the schedule of drivers as required
Calling the applicants for interview
Payroll Management
Maintaining and process monthly payrolls
Accountable for high volume, full scale payroll functions.
Compensation and Benefits
Designing and implementing remuneration and other reward systems through unilateral and bilateral processes to maximize performance. This is mainly being done through wage negotiation process.
Maintaining attendance details for all employees to identify LWP (leave without pay) deductions & completing necessary Insurance and medical cover formalities.
Handling salary of managerial staff & responsible for formulating a proposal.
Relationship Management / General Administration
Establishing good relationship among employees, resolving their queries and following up with them to ensure maximum employee satisfaction by achieving delivery & quality norms.
Implementing staff welfare policies with key focus on enhancing employee motivation.
Updating and maintaining the General Manager’s calendar, and accordingly managed his travel arrangements as well as assisted managers on projects as needed.
Tracking progress and job costs of multiple projects taking place.
Liaising and maintaining open lines of communication among senior executives, board members, shareholders, middle management and administrative staff.
Coordinating preparation and timely dissemination of company reports and slide presentations for board meetings.
Al Quoz, Industrial 1
Dubai, U.A.E
December 29, 2011-March 08, 2012
Assistant to CEO cum Administrative Officer cum Event Operations Assistant
Duties & Responsibilities:
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting clients and suppliers
• Dealing with incoming email and faxes
• Doing contracts, quotations and invoices for potential clients
• Doing local purchase orders to be sent to the suppliers
• Organizing and attending meetings and ensuring my manager is well-prepared for meetings
• Liaising with clients, suppliers and other staff
• Arranging travel and accommodation for out of town or out of the country business trips
• Processes purchase requests for approval
• Handles logistics for weddings and corporate events
• Handling confidential information related to Administrative and Accounts data
• Provides administrative support by overseeing all aspects of general office coordination
Emirates Asset Management
1st floor room 6c, Tower 1 Amenity Centre
Al Hamra free zone
Rasal Kaimah
February 7, 2011 to December 09, 2011
Personal Assistant/ Secretary
Duties & Responsibilities:
• Checking the Website of the company
• Making weekly and monthly report for the sales
• Log all the client in the system
• Calling all the client from other country
• Answers phone calls and direct calls to appropriate staff
• Making the Monthly expense
• Get the prospective client from our database
• Filling all the Client information
• Organize all the office supply in the company
• Handling visa for all the employee
• Handling petty cash of the company
• Scan and Fax Billing to respective users.
• Monitor and record the daily attendance of all employees.
• Checking of Payroll
• Responsible to audit and do the monthly financial report of the company
• Prepares and issues the cheque and cash for the payment
• Performs day-to-day administrative task such as maintaining information files and processing paperwork
• Arrange travel, hotel for Managing Director
• Schedule meeting for all the staff.
General Electric Internationl Inc.
9th floor room 901, City Tower 2
Sheikh Zayed Road
Dubai, UAE
March 01, 2010 to November 30, 2010
Administrative Assistant
Accounts Payable
• Log all the invoices & Claims received to our tracker.
• Scanning all the received invoices, Purchase order and claims to accounts for Image Capture
• Segregate all the claims and invoices and arrange them alphabetically for easy searching
• Attaching booking vouchers in every invoices and claims with payment advises
• Filing of payment vouchers
• Releasing of Purchase order from our Support Central System and send the PO copy to the supplier/requestor
• Preparing old the files to send for archive (Encode in excel sheet)
Documents Controller
• Ensures all supplier invoices from all the G.E. sites and business are received on a timely manner for processing.
• Ensures all documents from all GE employees are recorded and receipt to be forwarded to each designated departments. ( Compensation and benefits, Travel and Living reimbursements, payroll)
• Ensures all processed and paid vouchers are properly filed and archive for annual, quarterly and monthly audit purposes.
Travel and Living Accountant
Controllership/Compliance
• Audits and handles the claims for G.E. employees with in the whole Middle East and Africa region. Mainly Algeria, Angola, Bahrain, Saudi Arabia, Kuwait, Egypt, Ghana, Kenya, Pakistan, Qatar, Nigeria, Oman, Lebanon, Jordan, Tunis and U.A.E region.
• Ensures all claims are within the limits of the G.E. Business policies
• Answers phone calls and direct calls to appropriate staff
• Schedules and confirms patient appointments and medical consultations
• Provides personal assistance, medical attention, emotional support or other personal care to clients
• Compiles and records medical charts, reports, and correspondence, using personal computer
• Performs day-to-day administrative task such as maintaining information files and processing paperwork
• Completes insurance and other claim forms
• Coordinates and issues letter with the insurance company
• Collects the cash amount paid by the clients
• Responsible to audit and do the monthly financial report of the company
• Prepares and issues the cheque and cash for the payment to insurance company and clients to Company's Bank Account
PERCOM
(Personal Computer Specialists Inc.)
3rd Floor, Liberty Building,
Arnaiz Avenue, Makati City.
April 1, 2004 to November 1, 2007
Senior Administrative Assistant
Duties and Responsibilities: • Provide administrative support services to all business units.
• Process overtime of service employee's.
• Checking of Payroll Attendance every 15th and 30th of the month.
• Handles Globe and PLDT Billings for assigned post paid plan for Team Leaders and Service Engr's.
• Scan and Fax Billing to respective user's.
• Monitoring of leave credits of permanent employee's.
• Provide Attendance incentive report.
• Monitor and record the daily attendance of all employees.
• Responsible for supplies requisition and inventory
• Issuance of memos in accordance to company standards.
• Back-up of collection officer.
• Performs other duties as may be assigned from time to time.
Bachelor of Science in Business Administration Major in Management Accounting - St. Paul University Surigao City, Philippines 1999 - 2003