QC Technical Clerk
Chiyoda Almana Engineering LLC
Total years of experience :19 years, 7 Months
Focal Point in transmitting communication, requests, meetings between Site office and Doha Office.
To support / assist that the project obtains the quality needed to achieve project goals.
Prepares Internal Memorandum, document transmittals, dispatching of correspondences through E-Cosmos and CDMS.
Preparation and filling of Minutes of Meeting, reports and other general requisitions of the team.
Prepares, verify, data entry and review Vendor Invoices and dispatched it for payment.
Provides technical assistance and scheduling of trainings for the team.
Typing / encoding / routing of documents, and follow up all the needs of the team.
Do the answering of telephone calls, answer queries, scheduling appointments / meetings, booking of flights and hotels and provides information.
Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored.
Maintain files and documentation thoroughly and accurately as per the Document Numbering procedure of the company.
Retrieving of documents, drawings and useful information using CDMS, Citrix and E- Cosmos
Coordinates all activities related to the document control procedure, including technical documents, Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored.
Maintain files and documentation thoroughly and accurately as per the Document Numbering procedure of the company.
Retrieving of documents, drawings and useful information using CDMS, Citrix and E- Cosmos.
Coordinates all activities related to the document control procedure, including technical documents,
drawings and correspondences.
Input data into the standard register ensuring that the information is accurate and up to date.
Make sure that the controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Filing, copying, typing on computer, use fax machines, and scanning of documents.
Performs other duties that maybe assigned from time to time.
Review all invoices for appropriate documentation and making approval prior to payment.
Verify that transactions comply with financial policies and procedures.
Coordinates with the Accounting / Cost Control Team and Contracts Team in reviewing and scrutinizing Invoices from various vendors, with minimal supervision.
Data entry of purchase order and non-purchase order invoices to include matching to purchase orders and receiving documents and accurate entry of accounting coding based on supporting documents.
Creates Invoices Purchase Order and Service Entry and input it on SAP for payment.
Process invoices for payment to vendors by checking invoices for accuracy, resolving discrepancies, and entering data into system.
Analyze/review vendor’s statements for accuracy and check credit balances; request cash refunds on credit balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Transmitting/ dispatching invoices and contracts of personnels of various vendors to the main accounting department for recording and filing upon processing and logging.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Sending out notices to respective vendors, whenever Invoices received and processed by the team were rejected and/or returned due to inconsistencies.
Reconciles processed work by verifying entries and comparing system reports to balances.
Monitor accounts to ensure payments are up to date.
Prepares transmittal (Onshore and Offshore) for Recommended Spare Parts List (RSPL).
Maintain updated vendor files and file number.
Do the answering of telephone calls, answer queries, scheduling appointments and provide informations.
Filing, copying, typing on computer, use fax machines, and scanning of documents.
Document routing, record keeping and data entry.
To provide clerical and administrative support to site personnel and initiate relevant correspondence as necessary.
To compile data returns and maintain records and to administer sickness forms.
Process Exit Permits of the personnels.
Writing and preparing reports, documents and spreadsheets.
Performs other duties that maybe assigned from time to time.
Responsible for attentive, prompt, accurate and cheerful servicing of deposits and withdrawals of depositors and receiving of collection payments from clients.
Conducts daily bundle cash in vault at the end of the day and ascertains that count tallies with the cash proof.
Controls custody, disposition issuance of customer’s checkbooks of closed account, blank Official Receipts, late check deposits, any cash demand in any amount and denomination are always met.
Ensures that cash deposit with the depository bank for transfer to another branch is properly sorted, verified and delivered without delay.
Pays duly approved reimbursements of expenses incurred by the employee.
Receive and verify loan payments, mortgage payments and utility bill payments.
Initiate and open new accounts.
Receives and verifies cash deliveries from other department for special accounts where the bank acts as collection agent based on duly accomplished cash tickets and official receipts.
Validates thru machine all documents supporting deposits, paid checks and withdrawal slips or official receipts covering collection payments received.
At the close of banking hours, conducts final balancing of transactions by comparing machine totals vs. distributing totals and cash accountability.
In case of discrepancy, reconcile machine validation vs. distributing blotter. In case of shortage/ average, refers to cash tickets and cash count deposits received or payments made.
Prepares the necessary reports (Teller Accounts, Tellers blotter, Tickets) pertaining to daily transactions.
Encash Cashiers check and over the counter cash checks properly verified by the Bookkeepers and endorsed by the payee.
Received loan payments and issued corresponding official receipt for the said payment.
Balances daily transactions.
Filing, copying, and scanning of documents.
Document routing, record keeping and data entry.