Administrative Assistant cum Receptionist
Amotea International DMCC
Total years of experience :6 years, 10 Months
- Assisting the Managing Director, General Manager, Financial Manager, Financial Controller and Purchasing Manager of the company
- Answering phone calls
- Responding to emails
- Sending and receiving fax messages
- Arranging and organizing files
- Welcoming and receiving guests
- Transmitting documents via courier
- Preparing business correspondence/letters
- Ordering office supplies
- Arranging repairs and maintenance of office equipment
- Handling outstanding bills and payment invoices for Du, Etisalat, and Dubai Electricity and Water Authority (DEWA) accounts
- Preparing spreadsheet reports for these accounts
- Coordinating with Du, Etisalat and DEWA Customer Service
- Preparing hotels and ticket bookings
- Doing errands as needed
handling phonecalls and inquiries from clients
receiving items from the customers
making invoices for the received items
coordinating with professional dry cleaners of the factory
cash-handling and sending cash remittances to the main office
accomplishing clothes dispatch list (shop-to-plant) and clothes delivery list (plant-to-shop)
preparing daily sales report
attending to customer complaints
forwarding major customer complaints to the Manager
inventory of stocks
preparing payroll accounts of employees
accounting and invoicing
coordinating with client companies
preparing business letters/correspondence
arranging files and documents
handling phonecalls and faxed messages
assisting the Chief Operating Officer (COO) of the company
coordinating with main office in Sri Lanka, as well as with Sri Lankan embassy
coordinating with sponsors, clients, and other business affiliates
preparing business letters/correspondence
purchasing office supplies, equipment and other stuffs
arranging tickets and reservations for personnel’s flight
cash-handling and accounting cash in-flow and out-flow
preparing action plans and schedules for company meetings, events, and other activities
arranging files and documents
handling phonecalls, fax and emails
specializing on Toyota Special Service Campaigns (SSC’s)
formulating strategies for the faster development of the project
handling customer concerns through phonecalls (inbound and outbound), emails, faxed letters and registered mails
coordinating with Toyota Dealers’ Service Departments regarding SSC matters
preparing weekly monitoring and accomplishment reports
presenting technical updates on SSC during Parts and Service Coordination meetings
helping in the arrangement and organization of sectional, departmental and company-wide events
teaching Korean college, highschool, and elementary students on English grammar, vocabulary, reading and writing
assisting the students in assignments and other academic requirements such as film review, journal critique, and essay writing
encoding returned orders in the system
monitoring orders from Visayas and Mindanao customers
preparing daily sales order and order status reports
analyzing warehouse performance and efficiency issues through documents and interviews
presenting weekly monitoring report
assisting the Vice-Chancellor
keeping track of meetings and appointments
updating the diary and schedule board
encoding necessary documents
organizing files
answering phonecalls and responding to emails
coordinating with sub-units of OVCCA
updating UPLB directory of building administrators
administering permit for the use of UPLB Billboard to student organizations
doing errands as the superior may request
assisting the Department Head in the research for on-going projects
preparing press releases
making publicity materials such as posters and flyers
writing scientific articles and policy brief
popularizing researches and translating them into layman’s term
editing science articles written by co-researchers
Brief description of the major field: The Master of Management major in Business Management degree program was born in 1998 in response to the rapid growth of industrial and non-agri-based enterprises. The curriculum is aimed at developing success-oriented and socially-responsible managers and entrepreneurs who shall establish and manage non-agri-based enterprises into economically-viable entities. It seeks to continue the role of the Department of Agribusiness Management in the University of the Philippines developing and serving the managerial requirements of the region and the surrounding areas.
Description of the course: The Bachelor of Science in Development Communication in the University of the Philippines aims to train students to apply theories, principles, and techniques of communication to help solve issues and problems of a developing society. They also take technical and social science electives which guide the content and context of communication. The program equips students with values and skills that will make them more adept at facilitating, mediating, and drawing out consensus whether through media or face-to-face interaction. Students are trained to assume leadership roles in communication-related endeavors of government and the private sector.
