Maria Lourdes Aballe

Key achievements and responsibilities

Project Management Office Global Business Unit for Shell
Accounting Specialist (Netherlands)
•Acted as workforce manager in PSA resource management.
•Added/updated activity codes in MyWorkspace.
•Encoded CSAP reports to CGI process management and prepared weekly CSAP dashboard.
•Extracted data from ProDiver which will be used for weekly budget overview of all activity codes.
•Extracted data from ProDiver and prepared weekly member efficiencies dashboard.
•Produced health check monthly overview.
•Prepared Shell business unit weekly management reports.
•Performed ad hoc tasks.

NCR Project Support
Accounting Specialist (Canada)
•Created project numbers for each employee/subcontractor.
•Updated the project funds and extended the end dates as per amended project contracts.
•Assigned resources to project and updated their assignments.
•Acted as account manager and approved monthly invoices in PeopleSoft system.
•Processed monthly invoices for various government entities in Canada.

Key achievements and responsibilities

•Prepared monthly invoices and statement of accounts for office rents, management and consultancy fees, utilities, mechanical engineer fees, use of AC overtime and use of other facilities, and helpers.
•Responsible for company’s disbursements (AP). Reviewed request for payments, resolved invoices discrepancies, processed check and check vouchers, ensured proper application of taxes, posted expenses in respective cost center and monitored suppliers account.
•Petty cash fund custodian (cash advances, reimbursements, liquidation, and replenishments).
•Updated QuickBooks records: encoded invoices, checked vouchers, official receipts and recorded journal entries for adjustments and accruals of income and expenses.
•Reconciled bank and book cash balance and presented the report to immediate supervisor.
•Assisted in preparation of monthly financial reports.
•Analyzed the trial balance, balance sheet and profit and loss reports.
•Reconciled accounts with tenants and affiliates.
•Produced audit requirements for interim and annual financial audits: schedule of accounts, bank confirmations, lapsing schedule of assets and others.
•Prepared monthly BIR reports: expanded withholding tax, value added tax and income tax.

Key achievements and responsibilities

Disbursements/Accounts Payable

•Reviewed request for payments received from other departments: matched invoices with POs, delivery receipts and resolved discrepancies.
•Recorded expenses in respective cost center in GP system and ensured proper application of taxes.
•Printed out manual checks and processed wire transfer for approval of company directors.
•Monitored accounts to ensure payments are up to date.
•Prepared weekly aging reports of accounts payable and reported it to immediate supervisor.
•Accounted usages of company funds.
•Managed vendor file, liaised with vendors and responded to their inquiries.

Custodian of Company’s Petty Cash Fund

•Ensured availability of funds for company’s emergency expenses.
•Made certain that cash advances are approved or must comply with cash advance policy.
•Ensured proper liquidation of cash advances.
•Replenished petty cash fund.

Other Task

•Processed journal entries and performed accounting corrections to ensure accurate records for month end closing of books.
•Prepared accruals of expenses to ensure all expenses for the month are recorded in the books.
•Produced monthly schedule of withholding tax and value added tax to be paid to BIR.
•Prepared monthly government remittances for employee SSS, Philhealth and HDMF.
•Prepared analysis for monthly audit schedule of assets, liabilities and expenses.
•Safekeeping of all important documents, filed check vouchers.

Accounts Receivable

•Responsible for sales and accounts receivable transactions such as checking and recording of sales invoices and related documents.
•Recorded debit and credit memo of all sales/accounts receivable related transaction.
•Recorded clients´ payments in the database access system.
•Monitored advance payments and coordinated with sales/logistics for the preparation of invoices.
•Reconciled accounts receivable balance between database and platinum open items and balance sheet figures and recorded unrealized gain/loss for the month.

Accounts Payable

•Produced payable netting schedule in a specified (head office) format to be submitted to Central Treasury and checked the final netting statement of the Treasury before final cash disbursement.
•Prepared vouchers and printed out manual checks for immediate payables.
•Extracted data from AP Platinum module and uploaded it to HSBCnet (HSBC check outsourcing) and BPI checkcutting for batch payment of payables every 15th and 30th of the month.
•Processed payment of payables for foreign supplier through netting and telegraphic transfers for finance director/president’s approval.

Petty Cash Fund

•Reviewed, verified and recorded employee's liquidation report for cash advances using CA module.
•Coordinate with HRM for salary deduction scheme, if needed.
•Recorded managers’ expenses reimbursements and HSBC VISA card liquidations.

Other Task

•Monitored cash position report from time to time.
•Produced monthly bank reconciliation statement, converted amounts using the current forex rates to come up with an updated cash balance sheet.
•Prepared financial assets and liabilities report for submission to the head office.
•Presented monthly audit schedules assigned by the accounting supervisor or auditing firm.

Assigned to client's office to render accounting services such as:

•Assisted clients in preparing their monthly, quarterly and annual individual/corporate tax return by preparing all necessary forms and tax schedules as required by BIR.
•Prepared clients monthly withholding tax return (1601C and 1601E) and annual summary of withholding tax paid (1604CF & 1604E),
•Remitted monthly employee contributions and loan payment for SSS, Philhealth and HDMF.
•Produced financial statements report together with supporting schedule of accounts.
•Summarized liquidation of advances of general manager on a weekly basis.
•Prepared monthly sales reports and other reports to management.
•Processed checks and check vouchers.
•Reconciled bank and book cash balances.
•Conducted monthly and annual inventory.
•Issued monthly billings of clients.