Mariam Saliba

Personal Assistant – Operations’ Controller – Accounting at Arkhos Holding sal

• Lebanon - Beirut
• October 2018 to December 2021

• Administrative assistance and follow-up (emails, minutes, trade register, powers of attorney, contracts’ translation from/to ῀Arabic - French - English῀),
• Certify shipping documents; organize legalizations, notarizations and apostilles.
• Preparation of visa applications and personal documents for the CEO.
• Establish structure and modify the accounting software rules to work remotely, without additional budget, as well as assisting the logistics department to continue delivery during the lockdown without personal contact among the employees.
• Management and data entry of accounting records for local branches, in addition to accounting control for international branches, besides coordination between all branches and the local auditor.
• Preparation of cost reports, income statements, and P&L for the different branches with suggested recommendations to the CEO.

Captain of the 3rd place team in Hult Prize at AOU. at Hult Prize – Social Entrepreneur

• Lebanon
• December 2017 to January 2018

 Distinction as the captain of the 3rd place team in Hult Prize at AOU.
 Attending workshops and applying: Business Plan, Financial Business Model, Stages of a company lifecycle, Presentation and Pitching, Fundraising for startups.

Executive Assistant - Project Coordinator - Accounting - HR at Dergham Printing & Publishing

• Lebanon - Beirut
• June 2007 to May 2017

 Secretarial work (incoming and outgoing emails).
 Customer Service (proposing best quality of printed materials
according to client’s budget, studying and preparing offers, negotiating
prices, getting confirmations and processing orders).
 Internal follow up with designers for job progress and compatibility
with customer request.
 Follow up orders consist of: Sending confirmed jobs to the printer,
ordering raw materials (paper and other necessities for print), then a
daily follow up for each order’s progress, quality control before delivery
to client, in addition to handling customer complaints if any.
 Preparing daily delivery of finished orders.
 Preparing customers’ invoices, credit notes, receipts, and follow-up
for collection.
 Preparing weekly suppliers’ payments.
 Handling Internal accounting (banks statements, clients & suppliers’
statements, balance sheets, monthly P&L)
 Bank’s operations and accounts reconciliation.
 Assist in quarterly auditing (CNSS, TVA, Taxes, etc…).
 Screening CVs, interviewing candidates, integration of new employees, and handling attendances and monthly payrolls.

Administrative Assistant at DIGITAL FILE SARL

• Lebanon
• June 2005 to May 2007

 Secretarial work (incoming and outgoing emails and letters).
 Internal physical and Electronic Archiving.
 Testing for new developed software.
 Quality Control on products and services before delivery to customers.
 Writing content for: Website, Manual (help) for Electronic Archiving Solutions, Brochures, etc...
 Follow up process of files correction for a project in France.
 Monthly Check-up and control of statement of accounts.
 Handling monthly payrolls for employees.
 Preparing: tickets, reservations in hotels, and all needed documents for the manager's trips

Executive Secretary at MESCO GROUP

• October 2003 to June 2005

Correspondence with customers and suppliers (including inquiries,
proposals and offers for tenders).
 Search for new customers and suppliers through internet.

Marketing & Sales Assistant at GHANEM DEVELOPMENT & TRADING CO. SARL

• June 2004 to June 2005

Customer Service (Contacting, Promoting, and Negotiating offers and
prices).
 Placing orders with Plastic Raw Materials’ suppliers, locally and
internationally.
 Search for new customers & suppliers.
 Preparing periodical case study on all customers showing latest
status.

Executive Assistant at TAKLA TRADING LTD

• July 2000 to May 2004

Secretarial work involving Outgoing & Incoming e-mails,
correspondence, filing.
 Follow up routing of orders, payments (transfers, L/C’s, L/G’s), &
shipments of goods.
 Offers for customers in the Middle East Area promoting the company
products.

Store Manager Assistant at AQUARIUS S.A.L., Zalk

• Lebanon - Beirut
• July 1998 to April 2000