Admin Secretary/Purchaser
NEST Furniture for Al Khalid Group
Total years of experience :12 years, 7 Months
- Preparing product presentations in Excel sheet from Suppliers/Vendors from International Market.
- Establishing professional relationships with clients as well as vendors and suppliers.
- Negotiate appropriate contracts for pricing and supply
- Examine and review products and supplies to ensure quality
- Work with team members, supervisors, and purchasing manager to develop future purchasing plans and source potential relationships with vendors
- Collaborate with financial team members on contracts, invoicing, and other financial matters
- Track incoming inventory, delivery arrival time, and note actual arrival time
- Ensuring all stock is packaged appropriately and delivered to the correct location in a timely manner.
- Updating and maintaining records of all orders, payments, and received stock. Organize and update database of suppliers, delivery times, invoices, and quantity of supplies
- Ensure Administrative job runs smoothly and effectively.
- Organized and Focused especially to the needs of the managements, colleagues, and clients.
- Provide a comprehensive support to Direct line management or higher. Give effective and proactive support even anticipating their needs for the benefit of the company.
- Exercises independent judgment and action, making frequent decisions in accordance with delegated responsibilities from assigned supervisor.
- Preparing considerable correspondence, compiling and summarizing data.
Supervise, maintain & coordinate clerical and secretarial duties as listed below:
* Monitor and record long distance phone calls
* Control and maintain correspondence records
* Consolidate internal communication (and present them to executive management in a consolidated report)
* Attend and record minutes of meetings
* Liaise with other agencies, organizations and groups
* Maintain selected office equipment
* Assign and monitor clerical and secretarial functions
* Orient and train office employees
* Ensure filing systems are maintained, organized, and up to date
* Define procedures for record retention
* Ensure protection and security of files and records
* Ensure effective transfer of files and records
* Transfer and dispose records according to retention schedules and policies
* Implement office systems, layout and equipment procurement
* Maintain and replenish office stationary inventory
* Organizing office maintenance and repair work
* Supervising the implementation of new office systems
* Maintain and supervise office hygiene and safety standards
* Perform other related duties as required
- Support management work flows
- utilize power office equipment
- file documents in order
- set schedules for manager's meeting and coordinate colleagues.
- send, receive, sort, and relay emails.
- Excellent organizational skills s
- Prepare & attend to client inquiry
- Front desk Clerk
- Manage files from recent transactions
- Encode transaction sent to USA, Philippines, Bangladesh, & Sri Lanka
- Fax files of transactions
- Attend customer related problems and concerns
- Assist customers with bank accounts in the Philippines
The course focuses on computer software level 1-2.
