Cost Control Officer
qatargas operating company limited
Total des années d'expérience :18 years, 1 Mois
Provides SAP entries (i. e., Purchase Requisition, Purchase Orders & Service Entries) for Invoices & Application for Payments;
Verifies SAP Values thru SAP Document Nos. with existing COMPANY records & with the VENDOR’s, to monitor payments;
Responsible for SAP Codings (i. e., Account Assignments, PO History, Workflow approvals) Table of Financial Authorities as per Department, Purchasing Group, Purchasing Organization.
Requests registration of VENDOR/Suppliers in the SAP system with appropriate Bank Details and supporting documents;
In charge for Value of Work Done (VoWD) for the Onshore, Offshore and Drilling Team, to generate Forecasts and Forecast-to-go;
Determines monthly Accruals for Onshore, Offshore and Drilling
Provides SAP WBS reports to WWDSF team;
Assists the Contracts Department, Supply Department and Accounts Payable with the invoice processing (including Approval as per TOFA, SAP Entries, Rejection of Invoices/Payments, Payment Booking and issuance of Payment Advise Certificate)
Assists in the Final Account Status and Close-Outs for each Agreement (FAS);
Verifies Invoice registers for Taxes Claimed and Paid as per procedures;
Verifies and reviews Proforma Invoices/ Interim Certificates (for Onshore, Offshore, Drilling and WWDSF Team) in accordance with the Agreements and COMPANYpolicies and procedures.
Inputs Invoice details to SAP system, creates Purchase Orders and Service Entries (PO/SE) for references and booking/posting of payments. Executes call-off orders creation from existing Contracts and uses the Workflow for sending SEs for Acceptance/Approval within the SAP system.
Assists in the Coding (WBS, Plant/Company Code, GL Accounts, Purchasing Org. & other Account assignments); Approval as per TOFA and PO/SE creation with other QG Projects.
Independently performs activities related to Purchase Requisitions; CWO-Service PO in the SAP system.
Maintains QG3&4 Onshore Invoice records and payment Logs for reconciliation references.
Directly coordinating with SUPPLIERS/CONTRACTORS/VENDORS and CONTRACTS in resolving disputed invoices.
Monitors company accounts in the system to ensure payments to be up to date;
Prepare analyses and reports (i.e., Invoice Ageing, Treasury Lists) associated with accounts/Cost Control in a weekly and monthly basis.
Supports the Internal Cost reports (i.e., Commitments, Manpower Histograms on Estimated/ Not to Exceed Values and Actuals).
Performs support to the Project ContractsTeam, Cost Control Team, QG Accounts Payable and QG Finance Ventures.
Provides assistance to the A/P Officers, A/P Supervisor and Lead/Senior Cost Specialist in the preparation of any ad hoc reports, and management information to satisfy internal and external requirements.
Coordinates with the Accounting/ Cost Control Team and Contracts Team in reviewing and scrutinizing Invoices from various vendors, and relieves A/P Officers as required.
Demonstrate commitment to protect the health and safety of every employee involved in Company activities .Ultimate goal is to minimize all injuries, occupational illnesses, unsafe practices and environmental incidents.
Maintains and uploads the archives and logs of the Accounts Payable Department/Contracts Dept.
Individually uploads each invoice to PIMS for records once received from Vendors and QG A/P.
Accurately prepares and coordinates Invoice Approval Sheet with other departments for payment approval as per TOFA,
Performs PO/SE creation for Project Invoices (i.e., Manpower, LLI, Spare parts, Capital Spares, Custom Duties and Progress)
Troubleshoots system and programs of A/P’s and Contracts’ Technical issues.
Sends out confirmation and request thru Correspondences/ emails with regards to Purchase Orders, receives and verifies Delivery Notes and Invoices for SAP ammendments (SAP number & Cost Code requests, Close outs, & extensions). Sending out notices to respective vendors, whenever Invoices received and/or processed by the team were rejected and/or returned due to inconsistencies.
To prepare for cash operations for efficient delivery of cash services and maintain an optimum level of cash in vault and to schedule inventory account of items in his/her custody and safekeeping. and as a Branch teller, responsible for attentive, propmt, accurate and cheerful servicing of deposits and withdrawals of depositors and receiving of collection payments from clients.
Receives inbound calls from participants with regards to On-Line Banking. (i.e., Checking of Balances, Forgotten PIN Number requests, Stop Payment requests, Statement of Accounts, Funds /Wire Transfers, Credit/Debit Cards querries, Dues, Payments, Charges, Security inspections on each transaction and other financial services).
Answers Client’s questions, i.e., ask over Clients to obtain full understanding of what information and data are being requested.
Records all calls with regards to Customer’s enquiries, accurately using Call Tracking System due to sensitivity and confidentiality of transactions being executed. Provides quality customer service on every call.
Monitors Call Tracking for responses from administrative team to ensure calls are returned and are done in a timely manner.
Promotes and raise knowledge of the products, services or promos that are offered. Promotes teamwork and call center success.
Communicates clearly and effectively with Clients. Stimulates good listening, computer and Oracle navigation, net browsing skills. Recognizing and managing assertive customer calls.
Reviews monthly publication of Effective Telephone/On-Line Banking Techniques. (i. e., Listens to and critique recorded conversations for purposes of improving customer skills. Organizes and classifies duties of an effective Banker).
Personally entertains and assists clients on querries (Providing lists of requirements, i. e., opening an account, answering phone calls, verify the documents as presented by clients; facilitate the over-the-counter transaction).
Run off checks on Electronic Clearing Machine to authenticate and manually identifying inaccuracy in checks and money in accordance with the Philippine Banking rules and regulations (i. e., sorting of bills and checks, using the Automatic Counting Machine, microfilming of checks for referrences, encoding and printing of defective checks to be sent to the Central Bank of the Philippines immediately for processing).
Assists the bank teller whenever the need emerges.
Performs and coordinates the office’s administrative activities (i. e., scheduling of Manager’s meetings and appointments, filing and sorting of clients information details/Credit limits, maintains paper and electronic files, disseminate notices before due dates thru correspondences, receives phone calls, operates fax machine, and e-mails, photocopying, scanning, prepares minutes and accounts, safekeeps office supplies, and additional inventories), maintains and distributes staff weekly schedules and support staff in assigned project based work.
Assists the Bookkeeper if considered necessary for the weekly and monthly reports.
My grade point average was 2.00, and a third honor awardee during the first semester of the school year 2005-2006. Have passed the Carreer Service Examination-Paper and Pencil Test (Professional Level) last October 28, 2007. Gained experiences on previous employment as secretary and cashier/ teller and from internship at a well-known financial institution in the Philippines (Equitable PCI Bank- now Banco de Oro) last April-May 2006.