Secretary- 1
Dr. Sulaiman Al Habib Medical Group
Total years of experience :14 years, 1 Months
Maintains the strictness confidentiality of all patient and personnel data.
* Making daily patient list for patient’s update (e.g admission, discharge, trans-in, trans-
out, transfer, DAMA and expired patients).
* Assists the Doctor’s in making Patient’s admission and discharge in the system and
typing Patient’s Medical and Mortality Report.
* Assists the Nursing staff to process patient orders and other services such as X-rays,
laboratory tests and patient transfers.
* Attends and takes minutes of the meetings and weekly lectures in the Unit.
* Monitors and updates Nursing staff and Doctor’s attendance through CATS in timely
manner for payroll preparation.
* Making Unit monthly report summary for nursing staff as an update for overtime,
Time back, leave and absences.
* Making staff database and leave planner.
* Making Department Patient’s Statistics on a monthly basis
* Assemble and maintain patient charts from admission and discharge. (Checking and
completing the discharged files before sending it to Medical Records).
* Keeps and maintains all Forms of the department and observe availability at all times.
* Order office supplies, medical and purchase requests and maintains the availability
at all times.
* Communicates effectively with Medical Staff and allied personnel.
* Assists in the new staff during hospital and department orientation.
* Responsible for typing, distribution and maintenance of all correspondence and
records relating to the Department while maintaining confidentiality at all times.
* Provides administrative assistance to the Head of the department,
Doctor’s, Head Nurse and to all Nursing staff.
* Performs other tasks and duties assigned in the realm of her knowledge, skills and
ability.