Maricar Asia Bague

-Performs general and program specific clerical functions (e.g. answering the telephones, distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.
-Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
-Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
-Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
-Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
-Direct monitor of the supplies from different stores (Dry, Frozen & Technical or warehouses)
-Analyze market and delivery systems in order to assess present and future orders as well as items availability.
-Develop and implement purchasing and contract management instructions, policies, and procedures.
-Participate in the development of specifications for importation of food items, local products or substitute materials.
-Prepares reports regarding monthly sales and update items base costs.
-Review purchase order claims and contracts for conformance to company policy.

• Encode accounting data’s through MVISION such as:
- Petty cash vouchers
- Cheque payment vouchers
- Cash/Cheque receipt vouchers
- Stock adjustments from production to warehouse & vice versa
- Internal Deliveries (Raw Materials & Finished Goods)
- Material Issue Slips (materials used in daily production)
- Sales Invoice & delivery order (daily deliveries of goods to the customers)
• Attend incoming & outgoing calls, faxes and e-mails.
• Regular filing of accounting documents
• Checking of monthly time cards of staff, overtime requests and prepare & release monthly salary.
• Checking and updating employee files and records.
• Issuing of cash/cheque receipts to the customer for the received payment.
• Checking sales orders of the salesmen before the approval of the general manager.
• Prepare letter of inquiries to suppliers and quotations to our respective customers.
• Checking & maintenance of office supplies & stocks, and prepares a purchase request if needed.
• Monthly checking & updating of customer’s account balances through faxing of statement of accounts.

• Analyze logistic data on how the system will procure an item using MRP
(Material Requirement Planning) thru SAP System
• Creation of new items to be encoded in the system approved by marketing department
(Including discounts & prices of each article, consumption value per week & the forecasted data)
Default vendor to the item & creation of Bill of Material (BOM) for sales set item.
• Change article setting from rack jobber to outright & vice versa.
• Review Master Data Update Slip (MDUS), if the changes indicated are already changed and
in correct setting.
• Assigned to different branches of SM Supermarket nationwide as a representative of
Master Data Department for implementing SAP (Systems Applications & Products)
in Data Processing
• Listing & de-listing an article per site basis.
• Responsible in an Item not Found (INF) reported by respective branches & coordinate
to the marketing department.
• Receive MDUS for deletion & for de-listing in specific sites.
• Coordinate to the Basis Department for archiving of all articles that have been deleted & delisted.

• Greet the customer courteously & smile with warmed welcome.
• Flexible, energetic & always ready to deal with the customer regarding their goods
• Daily encoding of purchase order of the customer (Dealers & agents)
• Regular filing of encoded data (purchase order) given by the customer
• Assist warehousemen in counting & packing of undergarments for export, if needed.