HR Officer/Coordinator
Kentech International
مجموع سنوات الخبرة :21 years, 5 أشهر
Directly reporting to HR Manager (Middle East Region) & HR Manager (Abu Dhabi & Dubai) of the Company.
Monitor the development and implementation of cost effective recruitment/selection/retention policy and standards, with support from the HR team to ensure that the Company is provided with effective recruitment services.
Receive and process applications for all vacancies. Communicate with agencies/candidates effectively and professionally, and respond to all applications and ensure on-hold database/files are maintained and utilized effectively to source candidates.
Liaise with agency to recruit qualified candidates.
Prepare accurate Employment Offers in line with current HR procedures.
Keep, monitor and update the recruitment status report on applicants and their process.
Liaise with the Administration staff to ensure visas; tickets; & accommodation are processed to meet the arrival expectations.
Provide an updated monitoring recruitment report to all concerned sites/departments.
Process the transfers of employees, i.e. demobilization and mobilization from site to site/office.
Prepare HR Department management reporting as required and at monthly, quarterly and yearly basis.
Manage Middle East Reports to be send to higher management every week.
For MANAGEMENT (Head Count by Job Title & Cost Centre; Middle East Rolling Head Count; Overall Head Count including Manpower Supply; Joiners & Leavers - Net Movement; Leavers - Analysis by Leaving Reason; Recruitment Open Requisition Lists & WPS (Wages Protection System) Report)
For PROJECT MANAGERS (Project Specific Open Requisition List; On-boarding Report; Head Count Report; Project Specific Work Permit Expiry Report; Project Specific Passport Expiry Report)
Manage Core HR System (New Employee File Record; Medical Insurance; Labour Card; Residence Visa; Bank Account Details; Employee Transfer Form; Leave Tracking (Vacation Leave, Sick Leave, etc.)
Manage Payroll for head office & site based employees on a monthly basis using Wages Protection System
Prepare accurate Employment Offers in line with current HR Procedures.
Received and process applications for all vacancies. Communicate with agencies/candidates effectively and professionally, and respond to all applications and ensure on-hold database/files are maintained and utilized effectively to source candidates.
Manage Medical/Accident Insurance Cards & Claims for all staff.
Conduct general induction for new comers - Company profiles; Company Code of Ethics & HSE statement.
Prepare HR management reporting as required and at monthly, quarterly and yearly basis.
Manage leave register; overtime; leave and ticket accruals; loan & cash balances; end of probation review; exit interview; clearance forms; bank letters & etc.
Make all necessary arrangements for new staff and ensure that the formalities regarding visas, immigration and site requirement are completed properly and promptly.
Keep, monitor and update the recruitment status report on applicants and their process.
Liaise with the Administration staff to ensure visas; tickets; &accommodation are processed to meet the arrival expectations.
Directly reporting to Chief Executive Officer & Chairman of the Company.
Preparing reports and other documents using available formats and tools according to PPE & its sister companies department’s instructions.
Preparing purchase approvals invoices & follow-up the same with the concerned.
Executing forms and procedures as requested by the office manager in the proper format.
Carrying out all tasks this might be deemed necessary for the execution of my duties and or for the benefit of PPE & its sisters companies.
Encoding all necessary information related to the budget, purchasing, inventory and payables procedures on the installed management system.
Assisting & guiding the clients/suppliers & Contractors to the appropriate department for their follow-up and concerns.
Arranging trips to the concerned company personnel including and not limited to airline reservation, hotel reservation, meetings & etc.
Attending & assisting the different departments or any administration task in case of additional work.
Operating the telephone system in a professional manner. Receiving, circulating & distributing all incoming mails & faxes to the necessary entities.
Filing & documenting incoming & outgoing documents. Typing & drafting correspondences.
Handles phone calls. Make correspondences - for accepting and declining any kind of tenders to bid from different oil companies. Responsible for booking flights and reserving rooms of all staffs.
Assisting office manager in making letter to any persons he is dealing with everyday.
Responsible in filling, making it easy to understand by all concerns.
Sending and monitoring documents to different branches outside Abu Dhabi office using FEDEX Software.
Communicating all staff with different languages through phone.
Consolidate recon and analyze sales monitoring report through pivot table
Directly reporting to Finance Manager
Files and monitor all documents of all clients, from the start of transaction to finish.
Check/approve/disapprove discount given by agents & brokers. Prepare agents and brokers commissions.
Post/encode Reservation Agreement to Accounts Receivable System
Prepares, checks and signed Contract To Sell & Deed of Absolute Sale
Sign & checks Clearances for TURN-OVER of unit to clients
Receives phone calls from clients, property consultants & others, regarding notarized CTS, commissions & clearances.
Receives cash and PDC’s (Post Dated Checks) from Sales Information Assistants (SIA) / agents/ brokers / clients
1. counts the cash in front of SIA / Clients / Agents / Brokers
2. issue OR (official receipt)
3. file and transmit official receipt to all clients
Deposit cash and PDC’s (Post Dated Checks)
1. if cash - prepare official receipt
2. if PDC - prepare official receipt upon clearing
Print official receipts of all projects
Monitor CTC’s (Certificate Title of Condominium) of all projects
1. release CTC for transfer of title (Legal Dept.)
2. release CTC for bank financing, HDMF accounts, and for In-House Financing
3. prepare weekly report/monitoring
Monitor and release Title of condominium to buyer’s name.
Prepare weekly report & directly reporting to Treasury Manager.
Designed and developed Japanese houses according to customers need.
Prepared report