Sales / Purchase Coordinator (Project Division Management)
Mabrook Hotel Supplies
Total years of experience :17 years, 2 Months
Sales/Purchase Coordinator (Project Division Management).
Maintain records of Equipment’s and Services ordered and received.
Locate vendors of heavy duty and kitchen equipment thru international suppliers.
Assist in controlling purchase requisition and cost.
Develop and implement purchasing and contract management instructions, policies and procedure.
Direct and coordinate activities of buying and distributing materials, equipment, machinery and supplies.
Managing and executing all orders related activities of clients for equipment’s.
Generate quotations in response to sales enquiries.
Preparing, processing requisitioning of purchase orders of the clients, assist in controlling, sourcing process of new local and overseas suppliers and communicate latest ETA and delivery duration to all concern function.
Responsible for accurate and timely issue of quotations and proforma invoices to customers as required.
Interact with vendors to discuss production, sample requests, shipping, vendor errors and other pertinent issues.
Manage in preparing shipping and legal documents.
Follow up with warehouse to ensure timely delivery of products to customers.
Follow up with operations for updating execution progress of projects in hand.
Maintains historical records of customer purchases.
Maintain and develop existing and new customers through planned individual accounts.
Reporting directly to the Project Division Manager in daily basis.
•Receives request from the Division/Departments to verify the route, travel dates, necessary accommodation and arrange the trip in accordance with the travel budget with respect to the grades of each traveler.
•Assists the travelers on the online registrations for seminars/exhibition (if necessary).
•Compares the airline tickets and hotel rates in line with the available rates online against the travel agencies rates, and working on the m the most economical cost effective means.
• Once the business trip flight itineraries/hotel is confirmed by the traveler and the rates are aligned with the budget, Business Trip Forms are prepared and sent to management for approval.
•Gathers resources for the entire company is sourcing the hotel and apartments.
•Ensures that the travelers are well informed of his/her itineraries and remind them the day before the actual departure date.
•Clears off travel agencies, hotels invoices on a timely basis.
•Prepares monthly travel report at the end of each month for HR Manager Information.
•Works with Travel Agency for booking of flight and hotel arrangements.
•Ensures all reservations are confirmed prior to travel.
•Encoding travel details of each and every employees to be track on monthly record.
•Booking ticket and arranging accommodation for interview candidates and new hires/overseas employees.
•Prepares monthly report to be submitted to Payroll Department to deduct accrued tickets of employees.
•Greet, assist and/or direct students, visitors and the general public
•Receive, direct and relay telephone messages and fax messages
•Pick up and deliver the mail
•Open and date stamp all general correspondence
•Maintain the general filing system and file all correspondence
•Assist in the planning and preparation of meetings, conferences and conference telephone calls
•Respond to public inquiries
•Develop and maintain a current and accurate filing system
•Monitor the use of supplies and equipment
•Preparing appointments to the payroll regarding the resigned/terminated employees.
•Answer all incoming calls and handle caller’s inquiries whenever possible
•Re-direct calls as appropriate and take adequate messages when required
•Interact and assist the concern of the customers/clients on possible solutions to their different financial problem.
•Accommodate cash deposits to the banks and create more awareness of the bank, its products and service.
•Interfacing with the customers on behalf of the bank.
•Having a field work, giving flyers to the selected areas.
•Develop and implement appropriate strategies by selecting, segmenting and targeting markets, and promoting products and services to those markets
•Develop plans for advertising, sales promotion, public relations, personal selling and sales management
•Undertake marketing audits to monitor sales performance.
•Market the bank sale or market the products and services of the bank.
•Prepares daily releases report to monitor the loans side of the bank.
•Assisting the marketing manager and supporting the marketing team with marketing activities.
•Coordinating the production of a wide range of marketing communications
•Assisting with the clients/customer needs regarding the loan purposes.
•Assist with the collation of information for promotional literature.
•Field work by giving flyers and promotional offer by the company.
•Telemarketing the clients to renew their previous loan.
•Prepares daily report about the daily releases.
•Verifying the existing account of the clients in the bank.
•Loan processor
College Graduate