Personal Assistant
Abraaj Capital
Total years of experience :35 years, 10 Months
• Full diary management
• Organising internal/external meetings, conference calls
• Booking complex travel and making all necessary arrangements for business travel.
• All admin duties,
• Personal assistance when required.
• Provided comprehensive secretarial and administrative support to the Senior Vice President (SVP) of Dubailand Park & Resorts, a multi-billion project to develop the world’s largest theme park.
• Successfully supported the SVP with the production of Power Point presentations and reports for development proposals to gain approval from group Board of Tatweer.
• Acted as key point of contact managing day-to-day operations within the office in the absence of the SVP.
• Co-ordinated and organised attendance for SVP at international events, maintaining a complex agenda.
• Attended meetings and handled all internal and external communications with a high level of confidentiality. Reviewed and followed up on actions log.
• Effectively liaising with HR to manage the itinerary of key Global Executives arriving in Dubai for potential employment with the organisation.
• Reviewed expenses of senior management team, proactively addressing irregularities.
• Consolidated weekly reports from the management team.
• Supported two Directors with global travel arrangements and effectively co-ordinated meetings and management communications, consistently optimising time for key players.
• Managed incoming/outgoing correspondence, corporate events and training for the management team.
• Acted as key point of contact for management team and maintained effective liaison with internal/external departments in the absence of the Directors.
• Produced reports in line with requirements.
• Produced and distributed minutes of meetings in a timely manner.
• Successfully coordinated and prioritised the daily activities of the General Manager, managed communications through email and written correspondence.
• Responsible for organising travel bookings, visas, internal and external meetings, events, agendas and all administration tasks for the team.
• Provided secretarial support including production of reports, PowerPoint presentations and correspondence.
• Organised meetings, seminars, global travel and expense reports.
• Managed the HR function for the Middle East team, including processing of employee leave requests, medical insurance and other internal HR-related functions.
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• Acted as the single point of contact between UK office and Omani sponsor.
• Arranged hotel bookings, coordinated visa requests.
• Performed local logistics for global staff visiting the Sultanate.
• Performed accounting functions to include journal entries, accounts payables/receivables, petty cash, bank reconciliations and trial balance.
• Successfully managed the credit control function. Generated invoices and statements and prepared regular monthly reports to the Management.
• Set up the processes and procedures to support the administration function including Quality Insurance Programs.
• Prepared documentation on consultancy missions, produced invoices, correspondence, arranged travel schedules and meetings.
• Supported the accounting function and prepared reports on monthly bonuses/wages for consultants.
• Organised trainings for customers and staff, ordered hardware for paging system and alarm system “digilarm”, maintained schedule for repairs, organized travel for the team and updated database on system installations.
• Was the first point of contact for the sales team and its clients, prepared quotations, correspondence and organised travel, hotel bookings .