Office Manager
finance House
Total years of experience :4 years, 1 Months
• Managing Chairman's Office to ensure smooth and accuracy of day-to-day workflow.
• Setting up of Board of Directors Meetings, preparing Agenda and Minutes of Meetings.
• Handling Annual General Assembly Meetings' task list and proxies in coordination with the concerned parties.
• Preparing Annual budget of Chairman’s Office.
• Coordinating with the senior management (GM, COO, CIFO, EVP-SP & others) to pass Chairman's requirements and ensure implementation of his instructions.
• Handling Chairman's diary of very complicated travel arrangement.
• Assigning and monitoring clerical, administrative and secretarial responsibilities and tasks among office staff.
• Allocation of resources to enable task performance.
• Coordinating office staff activities to ensure maximum efficiency.
• Evaluating and managing staff performance.
• Recruiting and selecting Chairman’s office staff.
• Organizing orientation and training of new staff members.
• Designing and implementing filing systems.
• Ensuring filing systems are maintained and current.
• Ensuring security and confidentiality of data.
• Monitoring and maintaining office supplies inventory.
• Reviewing and approving office supply acquisitions.
• Maintaining a VIP contact list updated regularly.
• Handling customer inquiries and complaints.
• Involved in Annual Reports translation and articles
• Managing crew salaries of two pleasure yachts and their related requirements. In addition to, liaising with various Yachts industries for regular and emergency maintenance requirement.
• Coordinating the annual summer cruise.
• Arranging for business events and catering on board of yachts.