Marilen Failanga

- Corresponds on emails.
- Preparing and placing an order in the SAP System
- Follow up shipment with the Suppliers.
- Data entry.
- Prepares enquiries and tenders.
- Prepares letters, reports and memos.
- Filling and bookkeeping.
- Follow up payments and reimbursement.
- Assists with maintaining calendar, scheduling appointments and meetings
- Make travel arrangements local and international, arranging hotel bookings and complete expense reports and travel authorization report from source documents, assuring necessary documentation is available.
- Maintain departmental supplies, ordering as necessary. Follow company purchase and requisition procedures.
- Establish priorities to handle competing demands within a timely manner. Identify and secure resources and monitor progress to ensure that task/project deadlines are met and results achieved. Obtain feedback on results. Clarify to ensure that the message is being accurately understood.

Prepares tender, quotations and prequalifications documents. Coordinate with the Supplier and all other department for the shipment schedule and orders. Preparing Invoices, Delivery note and Installation request. Corresponds to suppliers and client orders.
Prepare and coordinate for companies event like exhibition.
Filling, documentation, booking, registration and bookeeping.
Prepare orders and delivery to the client.
Handles client enquiry through phone and emails.

Responsible for monitoring of employee time sheet every end of the week and closing them every end of the month.
Provides administrative support such as answering calls, scanning and faxing documents, response to incoming and outgoing emails.
Assisting visitors on queries and administrative problems.
Filling and keeping documents to ensure safety.
Prepare documents and materials for meeting and events.
Ensure smooth and safety of the work place.
Assist in the selection and hiring of applicants.
Scheduled and arranged meetings and interviews.
Drafts Job Offer and Contracts.
Imposed Companies Policy and Regulations.
Motivates staff for a more better work performance.
Conducts initial interview of the applicants.
Corresponds and facilitating recruitment oversea.
Conducts local and oversea recruitment.
Conducts training, seminar and orientation employees.
Conducts proper evaluation on performance.

Attend to phone calls, customers and buyers inqueries.
Assist employees in everyday workload and daily work routine.
Reply to mails, telephone calls locally and international.
Distribute mails, letters, faxes and documents to every departments.
Scheduled exit interview and final settlement.
Booked the conference room for meetings, events seminars and trainings.
Conduct initial phone applicants interview.
Handle the company shipment of documents and samples here and outside Kuwait.
Prepare invoices and monthly report and submit it to the Finance Department.
Prepare Salary Certicates of employees.
Ensure a good and safe work place at all times.

Conduct company exam for the applicants of the company.
Do the scoring and evaluations.
Do the initial interview.
Prepares memos, reports, notice and letters.
Conduct trainings, seminars, symposium for the employees.
Monitor the time sheets of all employess.
Updates on the preformance of every employees either on sites or office.
Conduct spot check on every sites.
Keeping track records of employees file, documents and performance.
Facilitate a livelihood programs for the employees family.
Assist every employees on their work related problems and inqueries.

Conduct research study on Catastrophic Cases.
Administered psychological test for children ages 0 to 12 years old.
Do the scoring and interpretations of test scores.
Follow up the case after 1 month.
Do the monthly submission report on the case being followed.

Administered psychological test using the OLMAT, 16 PF, and SRQ to PNP applicants, promotions and re enlistment.
Do the scoring and interpretations of test scores.
Do the evaluation process.
Conduct investigation on PNP Personnel on case to case basis.
Make a report on every case handled.
Do the data entry.