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Marilou Reyes, Senior Procurement Officer

Marilou Reyes

Senior Procurement Officer·Farm Engineering and facility Maintenance, Dairy and Juice Manufacturing company

Qatar

High school or equivalent, Information technology and office management

Work experience

Total years of experience: 21 years, 3 months

Senior Procurement Officer

July 2020 - Present

Farm Engineering and facility Maintenance, Dairy and Juice Manufacturing company

Al Khawr, Qatar

July 2020 - Present

 Collaborate daily with Farm Engineering and Facilities Maintenance teams to assess material,
equipment and service needs for routine and corrective maintenance.
 Coordinate emergency procurement activities between farm end users and suppliers to ensure
timely delivery of critical items.
 Research, evaluate and negotiate with potential suppliers to secure competitive pricing,
favorable contract terms and high-quality products/services.
 Conduct meetings with supplier representatives, especially for high-value orders and OEM
products—to explore cost-saving opportunities and service improvements.
 Resolve delivery and quality issues through consistent follow-up and clear communication with
vendors.
 Conduct annual supplier performance evaluations to support continuous improvement and
relationship management.
 Manage RFIs, RFQs and RFPs through email and the Ariba procurement platform.
 Draft, review and finalize procurement contracts in compliance with company policies and
standards.
 Process purchase requests in line with Procurement Standard Operating Procedures (SOPs).
 Monitor delivery schedules, track order fulfillment and coordinate goods receipt confirmations.
 Act as the key liaison between suppliers and the Finance team regarding invoices, payments
and related issues.
 Generate requests for down payments and Letters of Credit (LC) insurance.
 Collaborate with IT teams to improve procurement systems (Ariba, S4HANA, Creatio), ensuring
feasibility and value alignment for proposed enhancements.

Company industry:
Manufacturing

Procurement Officer

February 2019 - July 2020

Farm Engineering and Facility Maintenance, Dairy and Juice Manufacturing company

Doha, Qatar

February 2019 - July 2020

 Procurement of materials and services for production engineering MRO.
 Procurement of major and minor CAPEX.
 Process credit facility application to vendor.
 Established Ariba SLP (Suppliers Life Performance) with IT business partner.
 Custodian of claims to supplier to speed up claims process of individual procurement officers.
 Generate DPRs and follow-up of pending payments.

Company industry:
Manufacturing

Procurement Officer and Admin Officer

November 2015 - September 2018

Tawasol Group

Doha, Qatar

November 2015 - September 2018

Scouting of qualified suppliers for required project materials, equipment and facilitate RFQ via mail and/or fax
 Evaluation of quotations and preparation of CBS
 Generate P.O. base on approved offer
 Expedite delivery of issued POs
 Update of Request Log
 E-filing and hard filing of Procurement documents (M.R., P.O., Delivery Notes, copy of Cash Invoice)
 Coordinate with Accounts Department for Supplier Invoice clarifications and payments
 Coordinate with End User and Vendor for quality issues and claims on procured goods and/or services.
 Process annual evaluation of suppliers’ performance.
 Process “Blanket Agreement” for fast moving items
 Process application of Credit Facility to Supplier.
 Support to Estimation Department by getting quotations for the required material, equipment and/or services for Tendering Projects
 Monitoring of vehicle registration validity & renewal.
 Vehicle Insurance application, renewal and processing of insurance claims.
 Monitoring of utility bills for payment, consumption details report & resolving utility problems and complains.
 Monitoring of validity and filing of company documents, e.g. CR, Computer card, Trade License.
 Arrange meetings and taking MOM.
 Arrange travel ticket for Management Personnel.
 Writing MEMOs, Business Correspondence & Quotations as directed by the Managing Director.
 Assist management for special staff recruitment.

Company industry:
Construction & Building
Job role:
Purchasing and Procurement

Procurement Officer

April 2014 - September 2015

Jefferson Contracting WLL

Doha, Qatar

April 2014 - September 2015

 Identify and evaluate potential suppliers; issue RFQs based on project BOQs and specific material requirements.
 Prepare detailed price analyses to support procurement decisions and ensure cost efficiency.
 Coordinate with the HR Department to prepare Purchase Orders for manpower requirements.
 Manage the rental of machinery, light and heavy vehicles, and construction equipment as needed for projects.
 Coordinate deliveries between vendors and the company’s Logistics Department to maintain timely material flow.
 Process supplier credit facility applications and maintain strong, professional vendor relationships.
 Maintain accurate procurement records through organized e-filing and physical documentation.
 Support tendering activities by providing up-to-date market pricing for BOQ items.
 Liaise with the Accounts Department to ensure timely processing of supplier payments.
 Coordinate with the QA/QC Department and vendors to resolve any issues related to product or service quality.

Company industry:
Construction & Building

Senior Procurement Officer / Logistic (MEP)

May 2011 - December 2013

AMEM Engineering

Doha, Qatar

May 2011 - December 2013

 Supervise daily operations of the Procurement Department.
 Source project materials for ongoing and upcoming projects.
 Prepare Purchase Orders for both local and international procurement using Tally ERP 9.
 Encode and update records for all procured goods and services.
 Maintain and submit weekly reports on the status of Material Requests.
 Manage central filing of all procurement-related documents, including both physical and
electronic records.
 Appoint and coordinate with forwarders and clearing agents for all logistics and shipment
requirements.
 Expedite the delivery of outstanding orders, both domestic and international.
 Coordinate with the Material Control Department regarding all pending and outstanding
requests.
 Source materials, equipment and services required by the Tendering Department for project
bids.
 Liaise with international company branches for procurement support when necessary.
 Handle documentation for the mobilization of equipment and project necessities for new
projects, both locally and internationally. Serve as the point of contact for all procurement
needs in the absence of designated officers.
 Coordinate with the Accounts Department regarding international payments and all supplier
related financial matters.
 Assist the QC/QA Department in addressing quality issues related to procured goods and
services.
 Evaluate vendors based on actual performance and reliability.
 Process Credit Facility Agreements and Blanket Purchase Agreements.

Company industry:
Construction & Building

Procurement Officer and Logistic

October 2010 - May 2011

AMEM Engineering

Doha, Qatar

October 2010 - May 2011

 Coordinate the rental requirement of heavy equipment, as well as light and heavy vehicles.
 Process the procurement of tools, maintenance services, third-party certifications, personal
protective equipment (PPE) and all types of consumables.
 Process the purchase of manpower service requirements.
 Source and follow up with subcontractors for essential project services, including diesel supply,
water delivery, sewage services, laundry, catering and cleaning.
 Maintain monthly reports of all company-owned assets in coordination with Site
Administration.
 Maintain monthly reports of all rented equipment and vehicles in coordination with Site
Administration.
 Process and coordinate contracts for staff and worker accommodations.
 Manage hotel reservations for staff as needed.

Company industry:
Construction & Building

Personal Assistant

October 2008 - October 2010

AMEM Engineering

Musayid, Qatar

October 2008 - October 2010

 Report directly to the Project Operations Manager, providing clerical and administrative
support as needed.
 Liaise effectively with staff across departments and external contacts to ensure smooth
communication and coordination.
 Organize and maintain filing systems for project documentation.
 Prepare and submit Daily Activity Reports to track project progress.
 Prepare material requests to support project operations.
 Assist the Document Control Department in managing project records and documentation.

Company industry:
Construction & Building

Creative Assistant Coordinator

March 2008 - August 2008

(Apprentice) Al Jazeera English Channel

Doha, Qatar

March 2008 - August 2008

 Organize and maintain filing systems for the Creative Departments documents.
 Ensure a clean, orderly, and efficient working environment.
 Assist in ordering office supplies through coordination with the Administration Department.
 Arrange gate passes for new staff and visitors within the Creative Department.
 Liaise with the Ingest Department to support ingestion and quality control of promotional
materials.
 Research and upload footage to the server to assist Promo Producers.
 Provide clerical support to other departments as needed.

Company industry:
Media Production

Creative Assistant Coordinator (Apprentice)

March 2008 - July 2008

Al Jazeera English Channel

Doha, Qatar

March 2008 - July 2008

 Maintain a clean and organized working environment
 Assist in ordering office supplies from Administration Department
 Arrange gate passes for the new staff and visitors of Creative Department
 Liaise with Ingest Dept. for ingestion and quality control of promotions
 Research footage on browse and put to server for Promo Producers
 Assistance to other department for clerical works when needed

Company industry:
Journalism
Job role:
Administration

Cashier and Waitress

October 2006 - July 2008

Fauchon Paris, Doha

Other

October 2006 - July 2008

 Skilled in catering services and cafeteria management
 Preparation of daily sales, reports and weekly & monthly inventory
 Requisition of items needed base on current stock status
 Filing of all reports
 Reports directly to Director for cafeteria status

Company industry:
Catering, Food Service, & Restaurant
Job role:
Customer Service and Call Center

Packaging Purchasing

January 2005 - September 2006

Global Lighting Philippines, INC.

Cavite City, Philippines

January 2005 - September 2006

 Check packaging stock levels in the warehouse using the E-inventory system.
 Prepare packaging material requests based on client bulb orders.
 Process RFQs, evaluate supplier proposals, and prepare Purchase Orders accurately and promptly.
 Expedite delivery of packaging items to meet production schedules.
 Implement new packaging designs created by end clients, ensuring compliance and quality.
 Liaise with international clients to address packaging-related concerns and maintain strong communication.
 Keep customers informed about packaging transitions and updates.
 Report packaging status regularly to the Purchasing Department Head.
 Conduct annual inventory counts in collaboration with Storekeepers.

Company industry:
Industrial Production
Job role:
Purchasing and Procurement

Packaging Purchaser

January 2005 - September 2006

Global Lighting Philippines, INC.

Cavite City, Philippines

January 2005 - September 2006

 Check packaging stock levels in the warehouse using the E-inventory system.
 Prepare packaging material requests based on client bulb orders.
 Process RFQs, evaluate supplier proposals, and prepare Purchase Orders accurately and
promptly.
 Expedite delivery of packaging items to meet production schedules.
 Implement new packaging designs created by end clients, ensuring compliance and quality.
 Liaise with international clients to address packaging-related concerns and maintain strong
communication.
 Keep customers informed about packaging transitions and updates.
 Report packaging status regularly to the Purchasing Department Head.
 Conduct annual inventory counts in collaboration with Storekeepers.

Company industry:
Manufacturing

Quality Control Inspector

June 2004 - September 2004

ROHM Electronics Philippines Inc.

Cavite City, Philippines

June 2004 - September 2004

 Manual inspection of Microchips external qualities.

Company industry:
Industrial Production

Office Assistant (O.J.T.)

January 2004 - March 2004

Batangas Rural Bank, INC.

Batangas, Philippines

January 2004 - March 2004

 Assist the Bank Collector in daily Cash deposit collection from the client.
 Update clients account.
 Encoding data and filing of documents.
 Office call receptions.

Company industry:
Banking

Education

Cristo Rey Institute for Career Development

April 2004

April 2004

High school or equivalent, Information technology and office management

Philippines

Cristo Rey Institute for Career Development

March 2004

March 2004

Diploma, Information Technology and Office Management Skills

Philippines

Information Technology and Office Management Skills
View attachment

Skills

Cost Savings
Expert
Cost Savings
Expert
Global Sourcing
Expert
Global Sourcing
Expert
Vendor Management
Expert
Vendor Management
Expert
Negotiation
Expert
Negotiation
Expert
PROCUREMENT
Expert
PROCUREMENT
Expert
MECHANICAL ELECTRICAL AND PLUMBING MEP SYSTEMS
Intermediate
MECHANICAL ELECTRICAL AND PLUMBING MEP SYSTEMS
Intermediate
CONSTRUCTION
Intermediate
CONSTRUCTION
Intermediate
FACILITY REPAIR AND MAINTENANCE
Intermediate
FACILITY REPAIR AND MAINTENANCE
Intermediate
ACCOUNTING
Intermediate
ACCOUNTING
Intermediate
BUSINESS NEGOTIATION
Expert
BUSINESS NEGOTIATION
Expert
STRATEGIC SOURCING
Expert
STRATEGIC SOURCING
Expert
VENDOR MANAGEMENT
Expert
VENDOR MANAGEMENT
Expert
Microsoft Office
Intermediate
Microsoft Office
Intermediate
SAP 4Hana User
Expert
SAP 4Hana User
Expert
Cost Savings
Expert
Cost Savings
Expert
Global Sourcing
Expert
Global Sourcing
Expert
Vendor Management
Expert
Vendor Management
Expert
Negotiation
Expert
Negotiation
Expert

Languages

English
Intermediate

Training and Certifications

Certifications
Advance Level – English Language Proficiency
Project Management Professional
Effective Purchasing, Contract Preparation, Tendering & Supplier Selection
Emotional Intelligence
Increase Personal Effectiveness
Commercial Risk Management

Training
Effective Purchasing, Contract Preparation, Tendering & Supplier Selection
OHA INDUSTRIAL SAFETY SERVICES
Sep 2021
Commercial Risk Management
Leaders Training Centre
May 2025