Marilou Reyes

 Collaborate daily with Farm Engineering and Facilities Maintenance teams to assess material,
equipment and service needs for routine and corrective maintenance.
 Coordinate emergency procurement activities between farm end users and suppliers to ensure
timely delivery of critical items.
 Research, evaluate and negotiate with potential suppliers to secure competitive pricing,
favorable contract terms and high-quality products/services.
 Conduct meetings with supplier representatives, especially for high-value orders and OEM
products—to explore cost-saving opportunities and service improvements.
 Resolve delivery and quality issues through consistent follow-up and clear communication with
vendors.
 Conduct annual supplier performance evaluations to support continuous improvement and
relationship management.
 Manage RFIs, RFQs and RFPs through email and the Ariba procurement platform.
 Draft, review and finalize procurement contracts in compliance with company policies and
standards.
 Process purchase requests in line with Procurement Standard Operating Procedures (SOPs).
 Monitor delivery schedules, track order fulfillment and coordinate goods receipt confirmations.
 Act as the key liaison between suppliers and the Finance team regarding invoices, payments
and related issues.
 Generate requests for down payments and Letters of Credit (LC) insurance.
 Collaborate with IT teams to improve procurement systems (Ariba, S4HANA, Creatio), ensuring
feasibility and value alignment for proposed enhancements.

 Procurement of materials and services for production engineering MRO.
 Procurement of major and minor CAPEX.
 Process credit facility application to vendor.
 Established Ariba SLP (Suppliers Life Performance) with IT business partner.
 Custodian of claims to supplier to speed up claims process of individual procurement officers.
 Generate DPRs and follow-up of pending payments.

Scouting of qualified suppliers for required project materials, equipment and facilitate RFQ via mail and/or fax
 Evaluation of quotations and preparation of CBS
 Generate P.O. base on approved offer
 Expedite delivery of issued POs
 Update of Request Log
 E-filing and hard filing of Procurement documents (M.R., P.O., Delivery Notes, copy of Cash Invoice)
 Coordinate with Accounts Department for Supplier Invoice clarifications and payments
 Coordinate with End User and Vendor for quality issues and claims on procured goods and/or services.
 Process annual evaluation of suppliers’ performance.
 Process “Blanket Agreement” for fast moving items
 Process application of Credit Facility to Supplier.
 Support to Estimation Department by getting quotations for the required material, equipment and/or services for Tendering Projects
 Monitoring of vehicle registration validity & renewal.
 Vehicle Insurance application, renewal and processing of insurance claims.
 Monitoring of utility bills for payment, consumption details report & resolving utility problems and complains.
 Monitoring of validity and filing of company documents, e.g. CR, Computer card, Trade License.
 Arrange meetings and taking MOM.
 Arrange travel ticket for Management Personnel.
 Writing MEMOs, Business Correspondence & Quotations as directed by the Managing Director.
 Assist management for special staff recruitment.

 Identify and evaluate potential suppliers; issue RFQs based on project BOQs and specific material requirements.
 Prepare detailed price analyses to support procurement decisions and ensure cost efficiency.
 Coordinate with the HR Department to prepare Purchase Orders for manpower requirements.
 Manage the rental of machinery, light and heavy vehicles, and construction equipment as needed for projects.
 Coordinate deliveries between vendors and the company’s Logistics Department to maintain timely material flow.
 Process supplier credit facility applications and maintain strong, professional vendor relationships.
 Maintain accurate procurement records through organized e-filing and physical documentation.
 Support tendering activities by providing up-to-date market pricing for BOQ items.
 Liaise with the Accounts Department to ensure timely processing of supplier payments.
 Coordinate with the QA/QC Department and vendors to resolve any issues related to product or service quality.

 Supervise daily operations of the Procurement Department.
 Source project materials for ongoing and upcoming projects.
 Prepare Purchase Orders for both local and international procurement using Tally ERP 9.
 Encode and update records for all procured goods and services.
 Maintain and submit weekly reports on the status of Material Requests.
 Manage central filing of all procurement-related documents, including both physical and
electronic records.
 Appoint and coordinate with forwarders and clearing agents for all logistics and shipment
requirements.
 Expedite the delivery of outstanding orders, both domestic and international.
 Coordinate with the Material Control Department regarding all pending and outstanding
requests.
 Source materials, equipment and services required by the Tendering Department for project
bids.
 Liaise with international company branches for procurement support when necessary.
 Handle documentation for the mobilization of equipment and project necessities for new
projects, both locally and internationally. Serve as the point of contact for all procurement
needs in the absence of designated officers.
 Coordinate with the Accounts Department regarding international payments and all supplier
related financial matters.
 Assist the QC/QA Department in addressing quality issues related to procured goods and
services.
 Evaluate vendors based on actual performance and reliability.
 Process Credit Facility Agreements and Blanket Purchase Agreements.

 Coordinate the rental requirement of heavy equipment, as well as light and heavy vehicles.
 Process the procurement of tools, maintenance services, third-party certifications, personal
protective equipment (PPE) and all types of consumables.
 Process the purchase of manpower service requirements.
 Source and follow up with subcontractors for essential project services, including diesel supply,
water delivery, sewage services, laundry, catering and cleaning.
 Maintain monthly reports of all company-owned assets in coordination with Site
Administration.
 Maintain monthly reports of all rented equipment and vehicles in coordination with Site
Administration.
 Process and coordinate contracts for staff and worker accommodations.
 Manage hotel reservations for staff as needed.

 Report directly to the Project Operations Manager, providing clerical and administrative
support as needed.
 Liaise effectively with staff across departments and external contacts to ensure smooth
communication and coordination.
 Organize and maintain filing systems for project documentation.
 Prepare and submit Daily Activity Reports to track project progress.
 Prepare material requests to support project operations.
 Assist the Document Control Department in managing project records and documentation.

 Organize and maintain filing systems for the Creative Departments documents.
 Ensure a clean, orderly, and efficient working environment.
 Assist in ordering office supplies through coordination with the Administration Department.
 Arrange gate passes for new staff and visitors within the Creative Department.
 Liaise with the Ingest Department to support ingestion and quality control of promotional
materials.
 Research and upload footage to the server to assist Promo Producers.
 Provide clerical support to other departments as needed.

 Maintain a clean and organized working environment
 Assist in ordering office supplies from Administration Department
 Arrange gate passes for the new staff and visitors of Creative Department
 Liaise with Ingest Dept. for ingestion and quality control of promotions
 Research footage on browse and put to server for Promo Producers
 Assistance to other department for clerical works when needed

 Skilled in catering services and cafeteria management
 Preparation of daily sales, reports and weekly & monthly inventory
 Requisition of items needed base on current stock status
 Filing of all reports
 Reports directly to Director for cafeteria status

 Check packaging stock levels in the warehouse using the E-inventory system.
 Prepare packaging material requests based on client bulb orders.
 Process RFQs, evaluate supplier proposals, and prepare Purchase Orders accurately and promptly.
 Expedite delivery of packaging items to meet production schedules.
 Implement new packaging designs created by end clients, ensuring compliance and quality.
 Liaise with international clients to address packaging-related concerns and maintain strong communication.
 Keep customers informed about packaging transitions and updates.
 Report packaging status regularly to the Purchasing Department Head.
 Conduct annual inventory counts in collaboration with Storekeepers.

 Check packaging stock levels in the warehouse using the E-inventory system.
 Prepare packaging material requests based on client bulb orders.
 Process RFQs, evaluate supplier proposals, and prepare Purchase Orders accurately and
promptly.
 Expedite delivery of packaging items to meet production schedules.
 Implement new packaging designs created by end clients, ensuring compliance and quality.
 Liaise with international clients to address packaging-related concerns and maintain strong
communication.
 Keep customers informed about packaging transitions and updates.
 Report packaging status regularly to the Purchasing Department Head.
 Conduct annual inventory counts in collaboration with Storekeepers.

 Manual inspection of Microchips external qualities.

 Assist the Bank Collector in daily Cash deposit collection from the client.
 Update clients account.
 Encoding data and filing of documents.
 Office call receptions.