Administrative Assistant
Emirates Aluminium
Total years of experience :7 years, 5 Months
DUTIES AND RESPONSIBILITIES
• Manage all the administrative duties efficiently including basic correspondence, office communication, basic accounting, personnel matters and required trainings for the department.
• Handle the front office, attend incoming calls and divert responses to concerned person.
• Manage the routine office management functions, deals with visitors and maintain corporate relations.
• Arranges stationeries and staff office requirements
• Prepare reports, memos, letters and related documents
• Responsible for conference room reservations
• Responsible for reimbursement for petty cash of our department
• Responsible for the department team building
• Undertake photocopying and collation of documents
• Outsourcing beneficial trainings for warehouse staffs
• Coordinate fax transmission and distribution of incoming faxes
• Prepares / Compile monthly employee attendance & leave
• Responsible for keeping commitments in a timely manner and resolving issues promptly
• Responsible for Minutes of Meetings & Conference rooms
• Create Non Stock Purchase Requisition / Reservations in SAP / MSDS Attachments/ Service Entries / Manpower Budget / Create CAPEX PR
• Coordinate with the Procurement & Logistic Department
• Responsible for of the confidential files, matters and documents for the management.
• Provide assistance in the Organization of meetings, seminars, courses and workshops relation to project activities.
• Assist the Warehouse Manager
• Responsible for Controlling Material Master Application Form in order to catalogue at SAP
• Responsible for monitoring and updating the Developments at the Warehouse
• Responsible in updating and creation of OPEX & CAPEX budget with the Manager
• Responsible in creation of Strategic A3 Plan of the Warehouse Department with the team
DUTIES AND RESPONSIBILITIES
• Responsible for the office operation and administration
• Organized all correspondences
• Responsible for all office documents
• Arrange parcel delivery via TNT, Aramex, UPS or DHL
• Responsible for Flight bookings
• Provide a reception service for all visitors and callers to the office
• Receive all telephone calls and redirect as necessary
• Coordinate all travel and hotel arrangements for Glomar staff with designated travel agent
• Undertake photocopying and collation of documents
• Coordinate fax transmission and distribution of incoming faxes
• Coordinate visa requests with PRO
• Supervise activities of the Office Assistant
• Compile monthly employee timesheets / expense claims
• Assistant to the Accountant; maintains petty cash fund; prepares cheques and updates bank records and other related matter
• Updates invoices, settles bills and statement of accounts
• Company vehicle updates
• Ensures shipments
• Monitors shipment status
• Prepares Bill of Entry / Exit during shipment
• Prepares LPO / Proforma Invoice / Invoice / Packing List
• Coordinate with Freight forwarding companies regarding shipments
• Providing other necessary documents for shipment
• Responsible in building up relationship to local liners & Local Air carriers especially export matters.
• Responsible for keeping commitments in a timely manner and resolving issues promptly
DUTIES AND RESPONSIBILITIES
• Monitors and ensures the availability of buildable materials
• Creates plan and control production order for every sales order that was issued at the system
• Creates forecast for buildable items
• Assess the shortages
• Plans and schedule the production run
• Executes the plan shipment
• Performs such necessary transaction at SAP
• Plans shipment for any commitment to customer that has been made
• Coordinates with the head buyer and team leader for any issues that appears
• Makes necessary report
• Responsible for shipment transactions
• Responsible for inventory transfer of finish goods
• Firm production orders / purchase orders
• Coordinates with vendors and Traffic/Logistics Provider in tracking incoming shipments
• Run MRP and analyze suggested Production Orders and Material Requirements to determine what needs to be purchased, how much to be purchased and when to effect deliveries
• Coordinates with Warehouse, Receiving and IQA to ensure correct inventory data and buildable materials
• Finalize, Confirm and Transfer Planned MRP Purchase Orders to actual Purchase Orders
• Monitor perishables and slow-moving items to limit expiration and obsolescence
• Performs other duties as may be assigned
DUTIES AND RESPONSIBILITIES
• Monitors the receiving of invoices from different supplier.
• Transacts the incoming and outgoing to SAP
• Evaluates history of item in any case that there is a problem.
• Coordinates with the planner of such item
• Makes report after the inventory taking.
• Makes the hold report of different materials due to some issues
• Coordinates with the IQA section if there is an urgent transaction that need to be settled
• Endorse important documents to finance for billing
• Assist the auditors during inventory
• Transfer posting of stock to production
• Coordinates with the production head
• Transacts the issuance of different projects
• Acts as the OIC of the designated project during inventory taking
• Coordinates with the LSG (Logistic Support Group) due to urgency of items
• Performs other duties that maybe assigned
DUTIES AND RESPONSIBILTIES
• In charge in Incoming and Outgoing entry of transaction of materials in the system (WMS-Warehouse Management System).
• Responsible in preparing and issuance of Delivery Order Receipt.
• In charge of dealing with subcontractors and customers on issues related to Material Discrepancies.
• Responsible in issuing Material Discrepancy Report (MDR) to concerned departments.
• Conduct regular follow-ups to concerned departments on unsettled MDR.
• Update and maintain real time Material Inventory Report of SLP Warehouse and subcontractor warehouse.
• Conduct Actual Stock Taking of parts both SLP Warehouse and subcontractor warehouse as needed.
• Responsible in tracking and maintaining records of transferred materials either permanent or temporary.
• Responsible in preparing and analysis of inventory reports and reconciliation against record of subcontractor.
• Generate and submit official monthly inventory report.
• Performs other Duties and responsibilities that may be assigned from time to time
Tertiary DOMINICAN COLLEGE San Lorenzo South Subd. Sta Rosa, Laguna Course: B.S.C. Management Date Graduated: March 25, 2001 Secondary Colegio de Sta Rosa de Lima Olympia Park Subdivision
I graduated from College with the award of Best in thesis that has been nominated by all of the Faculty members of the School.