Administration Officer cum Accountant
Speed Track Garage
Total years of experience :8 years, 10 Months
DutiesandResponsibilities
MaintainthedailyAccountandAdministrativetask.
ManagingAccountsReceivable&AccountsPayablefunctions.
Ensuretimelypostingofallpaymentvouchers.
RenewAccountsReceivableandissueinvoices.
Overseeanddirecttheaccountingaswellaslogisticalfunction.
Generateandsubmitweekly/monthlyreports.
Conductmonthlybankreconciliation.
Preparemails, letters, posts, emailsandmaintaincallsswitchboardandofficialemailaccounts
forbothinternalandexternalcorrespondence.
Handleadministrativesubordinatestaff.
Confirmpaymentsinvoices.
Analyzeandrecorddaytodayfinancialtransactionsthroughenteringaccountinginformation
intothesystem.
DutiesandResponsibilities
Keepfrontdesktidyandpresentablewithallnecessaryneededintheoffice.
Attendingmanagersandclients’needs.
AssistinissuingguestpassesandemployeeIDcards.
Handlingcustomerandclients’complaints.
Answerallincomingcallsandredirectthemorkeepmessages.
Receiveletters, packagesetc.andproperlydistributetodesignatedperson.
Responsibleforreceivingandlog-inintologbookofallsalesinvoiceandstatementaccountfrom
differentsuppliers.
Monitorofficesuppliesandplaceorderswhennecessary.
Keepingrecordsupdatedandconfidentialfiles.
Monitorofficeexpensesandcosts.
Assistsotherdepartmenttaskswhenneeded.
Duties and Responsibilities:
• Answering calls with proper etiquette and forwarding calls to the concerned person.
• Prepares reports needed by the Managers.
• Prepares billing invoice for various client.
• Record progress of all client's inquiries.
• Prepare quotations and related documents for new and existing clients.
• Making and serving tea and coffee to guests and managers
• Maintain the general filing system and file all correspondence.
• Receive couriers, packages, mail, and disseminate to the concerned person.
• Perform other Clerical receptionist duties such as filing, photocopying, and faxing etc.
• Other
Responsible for receiving of all invoices or statement of accounts from different suppliers.
• Responsible for safekeeping of all documents on files.
• Prepare of Accounts Payable Voucher.
• Liquidation of C.O.D Purchases (Maintenance & Construction)- All project
• Responsible on approval of the Projected Cash Budget
• Auditing of Weekly Cash Budget report
• Preparation of Debit Memo
• Prepare a Monthly Report- Project Expenses
• Prepare a Monthly Report- Summary of CMPCI Payroll & Government Remittances
• Prepares 2307 BIR
• Answer to supplier’s follow-up and reconciliation of accounts
• Perform other tasks assigned by the Management and