Senior Executive Assistant-VP
Mann Hummel
مجموع سنوات الخبرة :4 years, 9 أشهر
• Basic Responsibilities as Personal Assistant.
• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation for the management;
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments
• Research, prioritizes, and follow up on incoming issues and concerns addressed to the CEO, including those
of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Facilitates cross-divisional coordination of management progress reports proactively, and follow-through on
project to successful completion, often with deadline pressures.
• Involve in planning and facilitation of corporate and trade events of the company.
• Provides a bridge for smooth communication between the Chief Executive Officer’s office and internal
departments; demonstrating trust and support with all the employees.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings; preparing and
sending minutes of the meetings accordingly.
• liaising with the Property Management Director, Portfolio Director and Administrative Staff
• Coordinating with different department heads to ensure that goals set by the Management are being achieved.
• Coordinating w/ HR for matters involving the Higher Management.
• Conducting spot checks on Employees and providing feedback to Department Heads or HR if additional
measures are required to improve Staff’s efficiency.
• Reviewing company processes and making changes if necessary, for improvement
Reading, monitoring and responding to the General Managers email’s, as required.
• Answering calls and liaising with clients competently.
• Preparing correspondence on the General Manager’s behalf.
• Delegating work in the General Manager’s absence.
• Diary management - planning and organizing meetings.
• Organizing travel and preparing complex travel itineraries.
• Attending meetings on behalf of the GM.
• Taking action points and writing minutes.
• Preparing reports for meeting (collecting and analyzing information)
• Taking dictation & preparing presentations.
• Planning and organizing events.
• Drafting communications on the General Manager’s behalf.
• Managing and reviewing filing and office systems, typing documents.
• Assist in all internal and correspondence translation needs
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
• Handling work permits access for Tenants and Contractors.
• Follow up on the delivery and bills processing for payments, handling of petty cash.
• Prepare regular reports on expenses and office budgets.
• Draft and implement all policies and procedures to be followed by the back office.
• Work with management to integrate continuous improvement methodologies and framework into your day-to-day operations.