Administrative Assistant
Starlight General Trading LLC
مجموع سنوات الخبرة :3 years, 9 أشهر
Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
Organizing travel arrangements for senior managers.
Writing letters and emails on behalf of other office staff.
Booking conference calls, rooms, taxis, couriers, hotels etc.
Processing expenses sheets and invoices.
Monitoring stationary levels and ordering office supplies.
Covering the reception desk when required.
Maintaining computer and manual filing systems.
Provide information to internal colleagues or external enquirers.
Handling sensitive information in a confidential manner.
Taking accurate minutes of meetings.
Coordinating office procedures.
Relying to email, telephone or face to face enquiries.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receiving, sorting and distributing the post.
Answering telephone calls and passing them on.
Managing staff appointments.
Oversee and supervise the work of junior staff.
Maintain up-to-date employee holiday records.
Coordinating repairs to office equipment.
Greeting and assisting visitors to the office.
Photocopying and printing out documents on behalf of other colleagues.
Accounts/Invoicing:
Assisting the Accounts Executive.
Checking, Printing of Vouchers.
Preparing LPO, Receipt Vouchers, Payment Vouchers & Petty Cash Vouchers.
Encoding Petty Cash in Quickbooks.
Handling and checking Production Team’s Invoices/Receipts.
Ability to understand the mode of payment for clients and vendors.
Make sure all the Vouchers are signed for all Company Signatories.
Dealing with payments for the clients.
Handling all the incoming and outgoing calls.
Responsible for office daily routines.
Responsible for staff monitoring.
Basic office commands for the company staff.
Filling, organize the documents accordingly
Preparing LPO, Receipt Vouchers.
Records all activities of the company and staff.
Ensures knowledge of staff movements in and out of organization.
Prepare letters, emails, and documents.
Scheduling meeting appointments, clients and applicants.
Maintain the reception area tidy
Maintain office Stationeries and consumables.