Executive Secretary
Vision Investment Services Co SAOC
مجموع سنوات الخبرة :12 years, 0 أشهر
• Experienced, energetic, reliable and detail-oriented Executive Secretary
• Excellent knowledge of office systems software
• Ability to maintain strict adherence to policies and procedures to ensure smooth functioning of the top management office
• Strong knowledge of composition of business letters, reports, charts and tabular material
• Excellent communication skills
PROFESSIONAL EXPERIENCE
2008 - 2012
Executive Secretary
Directly reporting to - Chief Executive and Executive Director
Vision Investment Services Co SAOC - Muscat, Oman
A leading investment house, providing advisory, investment banking and asset management services for large institutions and HNWs in the region.
Duties & Responsibilities: • Handling daily office tasks (correspondence, phone calls, emails and faxes)
• Maintain CEO's & Executive Director's calendar (plan and schedule meetings, teleconferences and travel)
• Participate in and coordinate committees and task forces, as assigned.
• Scheduling of all internal and out-of-office meetings
• Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings, as required
• Maintaining of files and other confidential documents
• Coordinated travel and meeting arrangements for Senior Executives travelling for Business Conferences.
2004-2005
Executive Secretary
Directly reporting to the CEO
Madison Outdoor Media Solutions Pvt. Ltd. - Mumbai, India (MOMS)
MOMS, an out of home planning & buying media agency which is a part of the Madison Group.
Duties & Responsibilities: • General Correspondence via letters, emails and fax
• Management of executive diaries
• Scheduling and arranging meetings with the clients
• Greeting of clients and visitors
• Preparing Minutes of the Meeting
• Organization of executive trips
• Arranging Travel and Hotel Bookings
• Maintaining files and confidential documents
2002 - 2004
Executive Secretary
Reporting to the National Creative Director & Executive Vice President
McCann Erickson (India) Pvt. Ltd. - Mumbai, India
The world's largest and most globally experienced advertising agency network. McCann Erickson has been recognized as the creator of the modern global advertising agency model.
Duties & Responsibilities: • Official Correspondence
• Coordinating with the creative and client servicing team on various client accounts
• Getting updates on various client company brands
• Arranging meeting with the clients and the senior level management
• Managing the Creative Awards at both National & International Level
• Travel & Hotel Bookings
1999 - 2002
Secretary
Reporting to the CEO
Percept Advertising Pvt. Ltd. (Mumbai - India)
An entertainment, media and communications company, which is at an enviable leadership position today.
Duties & Responsibilities: • Arranging Travel & Hotel Bookings for the department, celebrities and crew members
• Coordinating job related tasks such as shows, arranging venues, etc.
• Official correspondence for the CEO, the marketing team, the client servicing team & the celebrity management team (via letters, faxes and emails)
• Arranging meetings with various clients and celebrities
• Bachelor of Commerce - 1998 Mumbai University, India OTHER RELEVANT INFORMATION References can be made available on request.