HR Assistant
Swissboring Overseas Piling Corporation Ltd.
Total des années d'expérience :16 years, 4 Mois
Handling employee and company related inquiries and issues.
Maintaining current HR Files and databases including personnel files.
Assisting with the recruitment process. Arrange pre-onboarding//offboarding formalities.
Coordinate with visa processing for new application/renewal/cancellation.
Preparing documents for visa medical and work permits new application/renewal/cancellation.
Prepare official letters to staff as per Management approval (NOC’s, offer letter, circular, salary certificate,
salary transfer, employment certificate/service certificate).
Manage the monthly timesheet of Italian expatriates.
Assist to payroll preparation ensuring the attendance, absences and leave are tracked in the system.
Booking the tickets for employees, managers, guests and reservation for hotel accommodation.
Supporting HSE & Technical department for HR related data/reports for HSE audits/ISO and related certification/Tender requirements.
Handling the Rentals-Tenancy Contracts.
Monitor the Municipality occupational health medical new application/renewal.
Manage the monthly submission of ticket/hotel invoices to Accounts.
Monthly distribution of pay slips.
Provide documents as required by project sites.
Received and screened incoming calls, queries, request and referred to appropriate sources. Obtain and relayed messages. Provided information to callers if/whenever required.
Meet and greet clients and visitors. Screened and direct to correct destination. Monitored visitors’ access and maintained security awareness. Performed e-mailing, faxing and self-correspondence.
Prepared airway bill for shipment of materials and documents by courier.
Ensure knowledge of staff movements in and out of organization.
Prepared letters, invoices and other supporting documents for submission to clients.
Respond to, on behalf of the Branch Manager, straightforward correspondence and inquiries.
Maintained Branch Manager’s calendar constantly updated to facilitate appointments and meeting schedules.
Assist Administration/Finance Manager in carrying out daily activities including correspondence with banks, clients, main and subcontractors. Coordinated with clients, banks and all third parties dealing with the company.
Arranged travel & hotel reservations, car rentals of all employees local and international.
Provided administrative support to head office finance team. Monitored all follow up activities.
Performed proper records of incoming and outgoing correspondence, file documents and letters systematically and keep all assigned files up-to-date. Maintain their confidentiality.
Placed order for office supplies, service office equipment and arrange for servicing in case of major repairs.
Kept the database of business contacts updated.
Proper maintenance of files pertaining to different plans like receiving and checking estimated plans and ensure the complete documentation.
Coordinates with the team leaders and Japanese Manager for urgent and complicated special plans.
Monitors and ensure the plans needed to estimates are finished on the target date.
Performed such other tasks as assigned by team leaders from time to time.
Answered inquiries regarding savings accounts and checking other bank related products.
Handled outgoing and incoming fax transmittals.
Photocopy, scanning and file various documents.
Assisted walk-in clients, new accounts staff and tellers.
Updated balances.
ATM Pin encoding.
Received and encoded Social Security System payments.
Inventory