MARITES QUILAP-QUILAP

Duties and Responsibilities:
Job Role: Management Department
 Greet and assist visitors / guests.
 Perform a variety of administrative, HR and clerical tasks
 Providing support to accounting manager, operation manager, support manager and employees in daily
office needs and managing company’s general administrative activities.
 Post and process journal entries to ensure all business transactions are properly recorded.
 Handle Inventory, Petty Cash Fund and assist with reviewing of expenses, payroll records, cheques. as
assigned
 Update financial data in databases to ensure that information will be accurate.

Industry: Construction
Client: Public Works Authority - Ashghal (Government)
Project: Upgrading of Mesaimeer Road Project

Good English communication and well organized and well versed in handling customers/ visitors. Greet and
assist visitors in helpful manner.
* Good computer skills and experience in documentation.
* Handles general secretarial work, which includes preparation, reproduction, sending, and receiving of
correspondences, e-mails, and other tasks with similar nature.
* Experience in organizing office tasks, filling documents for the top management, regularly update contact
information of employees, subcontractors. Distributes outgoing and receives incoming documents.
* Schedule appointments, meetings, and reservations as needed.
* Generating reports, presentations, maintain and reordering office supplies.
* Drafting correspondences, memo, reports, sending emails to Contractor, Supervision Consultant and Client.
* Maintain polite and professional communication via phone and emails.
* Screening phone calls and routing callers to the appropriate party.

Industry: Installation, Maintenance, and

Duterte Street Davao City Philippines
Duties and Responsibilities:
* Receives Purchase Order (PO) Form and Receiving Report from Merchandising Department for items or
goods delivered from suppliers.
* Maintain records as to amounts owed and due, processing various items for payment including invoices,
check requests, computing discounts, and preparing vouchers for timely payment, and accurate filing.
* Perform vendor account reconciliations.
* Handle customer calls and provide timely and accurate response to all inquiries (vendor or internal)
* Coordinate with vendors and departments regarding corrections to purchase orders and invoices.
* Check and evaluate thoroughly Purchase Order Form against the Receiving Report forwarded and ensures
proper and accurate computation of cost of goods billed from suppliers.
* Prepares Debit Memo Form for returned merchandises.
* Prepares Entry in