Admin Staff | Hr Assistant
Lootah Perfumes LLC
مجموع سنوات الخبرة :11 years, 10 أشهر
• Performs experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail etc.
• Answers telephone communications and record messages.
• Communicates in a positive and effective manner with staff, co-workers, and clients
• Composes letters, memorandum, develops charts, graphs, and diagrams
• Schedule meetings and reserve rooms for meetings
• Maintain files and financial records
• Distribute email, prepares materials for workshops, conferences, meetings, duplicate/collates
• Prepares and expedites purchase orders and direct payments, etc.
• Liaising with Account Managers and suppliers on the customers’ behalf, checking on order progress and communicating any special requirements to ensure that specific order requirements are fulfilled.
• To oversee the transactional processing of a sales order and co-ordinate the provision of logistic services.
• Transcribes dictation
• Maintains attendance reports, leave records, trip records and logs
• Maintain and process forms
• Arrange travel and hotel accommodation for business meeting
• Process application of visa.
• Follow planned & actual dispatches and monitor progress. At the first indication of potential delays take action to bring orders back on track, keeping Account Managers fully informed.
• Orders, distributes, and keeps an inventory of supplies
• Performs other duties assigned
• Good administrator with an excellent attention to detail and thorough, dependable approach.
• Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Attracts potential customers by answering product and service questions; suggesting information about other Flight inquiries and services.
• Opens customer accounts by recording account information.
• Maintains customer records by updating account information.
• Resolves product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.