HR / Admin Officer
Petrofac International Ltd.
Total years of experience :12 years, 11 Months
1. Administrative Support: Efficient and detail-oriented with ability to process paperwork, manage hard copy and electronic files for document control, maintain accurate and confidential records for Human Resources.
2. Procurement-purchase supplies and place orders for Inventory. Set up meeting logistics and luncheons with conference room set ups.
3. Compose, edit business correspondence and minutes.
4. Create reports, presentations and spreadsheets.
5. Travel arrangements, Domestic and International-Visa/Passport Processing.
a. Assist Corporate booking in Client’s office
b. Answer phone/email enquires pertaining to Corporate / Overseas Travel Agents Booking
c. Monitor/Chase for cheque payment and process credit card payment bookings
d. Generate report assigned by Ticketing Manager
e. Back end sourcing of parcels, processing & fulfillment of tickets
f. Attend to walk-in customers, handle collection of tickets at venue,
g. Arrange collection and delivery of tickets to clients
h. Other duties assigned by Ticketing/Admin Manager
i. Able to work beyond working hours to complete task on hand
6. Assist Administration Manager’s day to day updating Manpower.
7. Attend bi-weekly standing meeting with the Planning Department and the client and take minutes of the meeting as needed.
8. Handling daily basis transportation.
a. Plan, organize and manage the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements.
b. Serve as contact persons for all workers within assigned territories.
c. Implement schedule and policy changes.
d. Collaborate with other managers and staff members in order to formulate and implement policies, procedures, goals, and objectives.
e. Direct activities of staff performing repairs and maintenance to equipment, vehicles, and facilities.
f. Provide administrative and technical assistance to those receiving transportation-related grants.
9. Conduct employee training sessions on subjects such as hazardous material handling, employee orientation, quality improvement and computer use.