Document Controller
Qatar Building Company
Total years of experience :9 years, 11 Months
Setting up and administer documentation and submission to client via online ACONEX.
• Prepares document transmittal, permit to work and drawings for submission
• Prepares Operation and Maintenance Manuals for submission to client
• Prepares Material submittal, Method Statement, Materials delivered to site and Pre-
qualifications for submission.
• Coordinates with Sub Contractors, Third Party Vendors to ensure records are well maintain.
• Online application of gate passes for the staff and workers for all the Reservoir Pumping
Station (RPS) under M/s Kahramaa (client).
• Compose official letters to be submitted to clients
• Provides Material Exit/Entry Pass Form for all materials need to pull out or deliver to site.
• Filing all documents in terms of correspondences, samples, drawings etc.
• Maintains the document transmittal Logs Updated.
Gathering information for implementing the new project
• Collecting inputs from clients
• Listing out the Documents and documenting the project details
• Explaining the Project Plan to internal operation team
• Utilizing a range of office software, including email, spreadsheets and databases
• Tracking the pending documents through weekly progress reports
• Notifying the involved party for tacking appropriate action on the pending documents
• Manual follow up with the clients internal team to get an expected schedule for all pending
documents
• Responsible for controlling all documentation related activities in a project
• Assists in documentation control
• Performs all computer operation/encoding as instructed by the Operations Manager
• Assist in preparing and managing documentation internally/by subcontractor
• Ensure accessibility, traceability and accuracy of documents
• Control workflows management and documents distribution
• Support and coordinates with discipline with administration and control
• Data Entry of new projects, new workers details
• Preparation of Report through V Look up
• Control and maintain project Record of incoming project documents
• Follow up with clients / consultants about whether the emailed file has been received and
notify them of any delay in response time
• Record keeping of received and sent letters to the various consultants and other contractors
• To maintain proper records for all documents whether inside or outside the company
• Maintaining a tracking facility to enable documents to be updated easily
• Scanning in all relevant new documents
• Checking all documents are accurate
Thesis: Automated Student Registration and Voting System for CCS Organizations