Senior Document Controller
Shapoorji Pallonji
Total years of experience :12 years, 9 Months
• Main contact for all Document Control related processes and activities
• Set up an electronic library system for the management of technical documentations
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
• Maintain proper organization and storage of documents and information
• Provide full admin support to the team
• Undertake any other ad hoc projects/duties assigned
• Coordinates all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Ensures all documentation is transmitted to the client as per client requirements and in an expedient manner
• Development and Implementation of all necessary procedures/work instructions to ensure that Information Management is carried out at optimum effectiveness
Establish procedures to maintain & control the documents, evaluate & develop improved
techniques of document control.
* Determine & enforce document control requirements in order to meet company’s internal &
external needs and promote documentation.
* Directly responsible for implementation and maintenance of the company document control
system.
* Engineering documents for manufacturing and other operating departments ensure compliance
with applicable processes and procedures.
* Post changes to computerized and/or manual control records, releases documents and notifies
affected departments.
* Ensure that superseded versions of documents are removed from distribution, kept under control
and relevant versions of applicable documents are available at various points of use.
* Ensure all documents and drawings received or created are properly controlled and maintained
within master records.
* Help and assist the departments in preparing training materials for various internal training
requirements.
* Ensure all transactions are carried out in compliance with the applicable standards, Company
Quality (ISO) procedures and provide advice to the QHSE Department of any non-conformance
issues.
Curriculum Vitae of Mark Paul S. Taller Page 3
* Comply with all occupational health, safety and environmental procedures of both the company
and of client while working.
Carry out other similar or related activities as requested by the superior.
* Responsible for all secretarial functions and local purchasing system including typing jobs using
personal computer under the application on Microsoft 2000, includes business correspondences,
reports, summaries, schedules, quotations, local purchase orders and any other general or
specific items as required.
* Control and allocation of outgoing correspondence reference numbers from master lists.
* Control over incoming correspondence, including registration, date stamping and circulation.
* Filing correspondence (in & out), reports documents and all other documents.
* Maintenance of filing system - including preparing and labeling new files, controlling issue of
current and ensuring their return, security of storage, controlling access etc.
* Receiving office & computer supplies requisitions kingdom wide and obtain the approval of senior
managers.
* Preparing Purchase Order of approved requisitions and serve to company approved suppliers.
* Responsible in purchasing of office & computer supplies etc.
* Responsible and handling the distribution and shifting of office & computer supplies to all
concerned Departments kingdom wide.
* Using of facsimile machine for sending and receiving documents.
* Control over photocopy machines and fax machines consumables and ensuring re-order.
* Analysis of data and preparation of reports/schedules on variety of subjects as required.
* Responsible for the distribution and circulation of all outgoing memorandum and reports to
concern parties.
Monitor and maintain the computer systems and networks of an organization. They may install
and configure computer systems, diagnose hardware and software faults and solve technical and
applications problems, either over the phone or in person. Depending on the size of the
organization, a technical support officer's role may span one or more areas of expertise.
* Organizations increasingly rely on computer systems in all areas of their operations and decision-
making processes. It is therefore usually crucial to ensure the correct running and maintenance
of the IT systems.
* IT technical support officers may be known by other job titles including help desk operators,
technicians, and maintenance or applications support specialists. The work is as much about
Computer Science is the study of computers and computational systems. Unlike electrical and computer engineers, computer scientists deal mostly with software and software systems; this includes their theory, design, development, and application.