CONTRACTS OFFICER
TEKFEN CONSTRUCTION & INSTALLATION COMPANY
Total years of experience :16 years, 1 Months
Prepares and processing of outgoing letters to KEO (Consultant) and Subcontractors to be
initialed by respective disciplines.
• Responsible for management signature, stamping / scanning and filing of Letter of Intent
2 of 6
• Responsible for management signature, stamping / scanning and filing of Subcontracts.
• Responsible for management signature, stamping / scanning and filing of Addendums and
Variation Orders
• Responsible for sending the signed and stamped Subcontracts, Variation Orders, Letter of
Intent, Addendums / Amendments via letter to all our Subcontractors
• Sending E-mails and coordinates with different Section in Construction Site office for Friday
work schedule
• Prepares letters to KEO for Friday work schedule
• Updates outgoing correspondence log.
• Regular updates for all the incoming correspondences for reply
• Assists Contract Manager, Contract Chief and Contract Engineers
• Ensure that Contract Manager’s office / desk is well organized and properly cleaned in daily
basis
• Updates the Pending Correspondences Log for all Subcontractors
• Liaise with Site Construction Managers and office managers for document review and signature
• Liaise with different Subcontractors regarding Subcontracts and all kinds of related documents
TIMS ADMINISTRATOR (TIMESHEET INFORMATION MANAGEMENT SYSTEM
2017
• Responsible for the preparation and activation of new project in CAEL Timesheet Information
and Management System (TIMS), which includes registering of job information and Cost Time
Resources (CTR) budget.
• Responsible for resource stewardship for individual projects (Billable Man-hours).
2014
• Prepares Project Department Management Presentations
• Management of office systems/records/IOM administration for Project Dept. Manager
• Development and stewardship of formal client/contract document transmittals and letters
through E-Cosmos
• Coordinate Client Invoice and billing processes Clients for Management endorsement and
record.
• Maintain compliance with Office safety and gate access/security requirements, access controls
and meetings arrangement.
• Coordinate and maintain current organization charts using Visio software and
records/implementation of assignment and development of projects personnel
• Steward compliance and support staff with Company office standards, procedures and quality
deliverables, and recommend revisions.
• Coordinate office management/utilization of fax machines, copiers, and IT systems, to produce
stewardship spreadsheet, word processing, database management, and other applications.
• Process Billing of Invoice from Clients for Manager’s signature.
• Review work done by others to check for correct spelling and grammar, ensure that company
format policies are followed, and recommend revisions.
3 of 6
• Operate office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheet, word processing, database management, and other applications.
• Schedules management and departmental meetings using share point.
• Writing down minutes of meetings and circulates among meeting attendees and other
designated individuals.
SECRETARY TO HEAD OF ENGINEERING DEPT.
RASGAS (HEXU & UTILITIES) HELIUM EXTRACTION FEED
HELIUM 2 PROJECT
Support the Engineering Department Team in all Administrative activities
Management of multi-project office IOM/transmittal administration for management
endorsement.
Maintenance and improvement of all office administration systems and record keeping for all
outgoing documentation.
Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions,
etc.
PA to senior management coordinating diary/calendar for internal and external teleconferencing
and IT interfaces.
Coordinating Management and Staff logistics, travel bookings, employees attending trainings
and workshops and prepare Business Travel Authorization for all Department staff.
Coordinate Continuous Improvement Database (CIDB) and tracking register for the Project
Team.
Coordinate organizational development training, staffing forecast and recruitment.
Focal point for Engineering Department for their monthly timesheet and overtime approval.
Promote HSE compliance and perform Weekly Office Safety walk and prepares Safety
Observation Card to ensure the Company’s Safety, Health and Environment regulations and
standard.
RasGas)
Ras Gas Onshore Expansion Projects Phase 2 (Train 6, 7 & AKG2
Responsible for all aspects of Departamental office administration and communications
Ensuring compliance with document control systems and Company procedures
PA to senior manager coordinating IT, communication and interface schedules
(meetings/conferences.
coordinating IT, communication and interface schedules
(meetings/conferences.)
Responsible for all aspects of Departmental office administration and communications
Ensuring compliance with document control systems and Company procedures
Coordination of SITE access visitors and vendors induction and control
Responsible for all internal and external correspondence, transmittals and Contracts reporting.
Coordinate Training sessions and seminars
Briefing of office guidelines for the newcomers
Anticipate the needs of others in order to ensure their seamless and positive experience.
Maintain polite and professional communication via phone and e-mail.
Screening phone calls and and routing callers to the appropriate party.
STI (System