Martin Jacques Malan

 Responsible to control and ensure the proper management of all Project expenditures for BP ROO (Rumaila Oilfield) and BGC (Shell) Oilfields are properly captured & monitored;
 Effectively communicate with Project Director/Project Manager/ Project Engineer in charge regarding contract documents, change orders and other contract modifications, approval, and any additional services-related to billing.
 Activate and set up projects in accounting database in accordance with client billing requirements and Management of the full Commercial Function on site for the BP ROO (Rumaila Oilfield) and BGC (Shell) Oilfields Contracts.
 Raising of Estimates for BP ROO and BGC as per SAP Work Instructions received.
 Issuing of variations orders once Valves have entered the workshop and the communication of Variation orders to BP ROO and Shell.
 Checking Invoices and claims from suppliers, vendors and subcontractors.
 Prepare analyses and reconciliation to each project individually- including all expenditures, Material transfer from warehouse and to allocate and charged correctly.
 Provide planning and cost controlling support for all projects which includes variation reporting,
 Monitoring of milestone progress to the preparation of customer billing processes, etc.
 Perform and manage project activity scheduling and monitoring
 Assist technical and perform commercial review of subcontractor’s quotations for the preparation of Service agreements
 Ensure effective project implementation and utilize productive with the use of Project Management System to monitor the status of all purchases, invoicing and delivery up to the Closure of the project.
 Coordinate and work with the project management team to resolve project issues to ensure the Delivery/completion of the project work.
 Perform project costing related reporting to the team and management’s review on a monthly basis to ensure that expenditures are kept within the project budget.
 Provide cost control and planning advice to the internal team as and when required.
 Other ad-hoc duties as required- (Local Tax Compliance requirement & Financial Requirement).

Coordinate all aspects of cost control and reporting, including estimate development, forecast/trend development, cost control and progress measurement.
Support PMT and Cost Stewards with on-going project cost analysis, reporting, forecasting, budgeting and Change Management.
Analyse cost trends, develop and review cost forecasts.
Prepare monthly cost reports (budgets, forecasts, expenditures, commitments).
Maintain on-going cost vulnerability/cost reduction opportunities database.
Review Contractor's Stewardship Report for actual invoice bookings.
Review Contractor's estimates of Work-In-Place (WIP) for company and 3rd-party costs.
Review Contractor's expenditure and commitment forecasts.
Monitor and report on cost implications of changes.
Participate in contract commercial bid evaluations (as required).
Support contractor closeout of cost codes, invoicing, and contracts.
Respond to ad hoc requests from PMT related to Controls/Reporting
Monitoring and appraising the performance of the Contractor(s) in the areas of cost control, progress measurement and control.
Examine and evaluate the Contractor's cost control organization, plans, performance and procedures.
Review and, where appropriate, endorse progress and cost baselines and forecast prepared by contractors.
Analyse cost and progress trends developed by contractor
Review and endorse progress measures reported by the contractor
Review cost bases of contractor's Change Proposals - review and endorse Change Orders - monitor, analyse and report contractor invoices
Assist PMT/sub-project management in developing/reviewing cost corrective actions and recovery plans, and making sure needed actions/plans are implemented.

Develop and implement a cost management plan, project Controls plan and risk management plan to evaluate project performance and recommend action plans.
Established an effective work break down structure and cost coding structures and assigned schedule activities using Primavera and MS Project 2010 to synchronize the schedule and cost control.
Establishing of a Schedule Baseline and Cost Baseline for the project progress to be measured against.
Conduct overall project’s risk and variation management by analysing, controlling and reporting thereof.
Provided a full cost engineering, Cost and Schedule analysis and Cost Control guidance using excel and access.
Carried out a Cost Risk Analysis and managed contingency.
Review Contractor’s invoices for actual cost and trending.
Managed the Project Cash Flow.
Support the Project Management Team with Monthly Project Cost reviews.
Ensured Cost Report FFC and Cash Flow forecast aligns to the Project Schedule completion dates and planned completion dates.
Provided accurate variance commentary for the project, sighting variances cause, effect and mitigation.

Support Project Engineers in developing, reviewing and benchmarking of Conceptual and Baseline Estimates and contracts cost control, as well as the compilation and co-ordination of the 5 Year Business plan, as well as the annual CAPEX and OPEX Budgets for Onshore Facilities.
Maintaining a cost estimate database with cost estimate data, norms and rates.
Perform Cost Risk Analysis, using deterministic and probabilistic analysis
Analysis of baseline cost estimates against actual cost spend against the project, upon completion of the project to determine trends.
Develop and maintain Cost Reporting Systems in line with cost estimates and approved budgets.
Manage and co-ordinate the AFE process, as well as prepare monthly reports regarding AFE status.
Produce expenditure and cash flow analysis for annual budgets for all projects.
Develop and implement the Work Breakdown Structure to track and control against the baseline estimate and Project Activity Code Structures to provide suitable custom layouts for reporting.
Cost Reporting by Original Budgets, Current Budgets (Original + Approved Changes), Commitments, Actual Expenditures and Forecasts to complete by using Trend Registers.
Identify and track changes in conjunction with project controls team and management.
Prepare Cost and Risk reports utilizing the controls software systems, including comparison of planned, earned and actual costs.
Familiar with earned value, scope control and change management concepts, principles and methodologies.
Collects and analyses data for tracking purchase order and subcontract commitments and expenditures to funding limitations.
Exposure to basic scheduling and cost baseline fundamentals, concepts and principles.
Ensuring that project controls processes are implemented by each team member.
Administer, in conjunction with others, selected sub contractors, including reporting requirements.
Manage the Risk and Opportunity process, including Quantitative Analysis.

Developing and maintaining cost control methodologies and procedures
Analysing, planning and coordinating the cost control activities
Managing and controlling the department budgets and working closely with the budget holder
Produce a monthly cost report and feed to Planning Department for inclusion into Project reports
Produce and maintain trend data to support all changes
Provide VOWD on a monthly basis
Carry out audits of contractors to insure accuracy and content of data received.
Maintain data in various systems such as SAP, IMIS and Project Excel Reports.
Maintain historic records for feedback to estimating
Ensure all costs have correct WBS coding allocated.
Coordinating cost control for both the Contractor and the in-house management expenditures
Providing support to the project engineers in developing estimates and contracts cost control
Providing services including assistance during contract preparation, bid evaluation, contract administration and verification of contractual payments.
Assist with the preparation of presentation data for N.O.C. Quarterly review meetings.
Attend various meetings with management, partners and auditors.