Maruthi Srinath Sarma Kalaga

Contract Drafting & Negotiation:
Draft, review, and negotiate contracts with clients, subcontractors, vendors, and suppliers, ensuring alignment with company policies and legal standards.

Agreement Management:
Handle complex agreements including NDAs, Exclusivity, Teaming, Agency, and Service contracts, safeguarding commercial and technical interests.

Contract Administration:
Oversee contract lifecycle management, maintain accurate records, and ensure all obligations and milestones are met.

Claims & Variations Management:
Evaluate project scope to prepare and submit variations, claims, and Extension of Time (EoT) requests as per contract clauses.

Risk Assessment & Mitigation:
Identify, assess, and mitigate contractual risks, implementing strategies to address legal, financial, or operational issues.

Compliance & Regulatory Adherence:
Ensure compliance with internal standards and regulatory requirements, reporting deviations and enforcing corrective measures.

Project Support & Advisory:
Provide guidance to project managers and stakeholders on contract interpretation, dispute resolution, and claims management.

Stakeholder Communication:
Facilitate clear communication with clients, subcontractors, and internal teams, acting as liaison between legal, finance, and operations to ensure project success.

Contract Review & Compliance:
Conduct detailed study of FIDIC, Particular Conditions, LOA, Contract Agreements, Employer’s Requirements, and other contractual documents to ensure compliance for C4-UG01, C4-UG02, and C4-DPT01 projects.

Contractual Advisory:
Provide guidance to Resident Engineers, Top Management, and Client on contractual and commercial matters, including disputes, variations, potential claims and claims.

Contractual Correspondence Management:
Acted as the primary point of response for all contractual communications from contractors, analyzing and drawing inferences from relevant documents including the GCC (General Conditions of Contract), PCC (Particular Conditions of Contract), Employer’s Requirements, pre-bid queries, and other project-specific contractual records to ensure accurate, compliant, and timely responses.

Claims & Variations Assessment:
Review DPRs, site records, and contractor submissions; assess Variations, Claims, Provisional Sums, and EoT requests under relevant FIDIC clauses, proposing mitigation measures where necessary.

Negotiation & Stakeholder Coordination:
Lead negotiations with contractors using proven techniques (e.g., BATNA) and conduct monthly commercial meetings to reach consensus on ongoing and potential claims.

Project Monitoring & Compliance:
Track site progress, key dates, and statutory obligations; serve notices under contract clauses and ensure timely notification of liquidated damages or delays.

Commercial Issue Resolution:
Address contractor concerns regarding price center payments, deductions, approvals, and other commercial matters, maintaining alignment with contract terms.

Documentation & Reporting:
Maintain master lists of claims, variation orders, key date trackers, and EoTs; prepare Change Request Forms (CRFs) and submit detailed reports to top management and client.

Strategic Contract Coordination:
Consult and coordinate with Chief Contracts Expert to ensure consistent contract interpretation, contributing to cost savings (~4% of contract prices) and effective risk management.

Contract Analysis & Compliance:
Studied contract agreements to understand deliverables, obligations, RoW clauses, schedules, and client requirements, ensuring timely compliance.

Client Correspondence & Liaison:
Acted as the primary point of contact for clients on contractual matters, submitting programs, progress reports, stage payment statements, and RoW status updates.

Permits, Securities & Guarantees:
Ensured timely submission and renewal of permits, insurances, performance securities, and mobilization of advance bank guarantees as per contract timelines.

Claims & Variation Management:
Prepared and submitted EoT requests, variation claims, and insurance claims, successfully securing ₹2 Cr in insurance claims for force majeure events. Secured EoT approval from Client, by effectively presenting claims in key meetings with the consultant, state administrative authorities, and MoRT&H.

COVID-19 Response & Relief Measures:
Managed contract-related communications during COVID-19, including site condition updates, special requests to clients, and Schedule-H claims for Atmanirbhar Bharat relief measures.

Project Planning & Monitoring:
Developed baseline and revised schedules, S-Curves, and milestone tracking using MSP; coordinated with clients, authority engineers, and utility departments for smooth project execution.

Design & Site Coordination:
Collaborated with design directors, proof & safety consultants, and site teams to resolve design and contractual issues, monitoring site progress for compliance and risk mitigation.

ISO Coordination & Compliance:
Served as ISO Coordinator, managing audits and demonstrating operational procedures, playing a key role in the successful renewal of the company’s ISO certification.

Contract Review & Compliance:
Conducted detailed study of contractual documents and FIDIC guidelines for EPC and turnkey projects, ensuring adherence to client requirements.

Claims & EoT Management:
Prepared and submitted Extension of Time requests, claims, and Change in Law adjustments (GST 2017), securing client approvals.

Client Coordination & Billing:
Managed timely correspondence with clients, prepared monthly bills, and facilitated on-time payments.

Project Planning & Resource Mobilization:
Developed project schedules (S3 & S4) with site teams, monitored execution, and mobilized resources to achieve planned targets.

Audits & Process Standardization:
Conducted periodic site/project audits, standardized processes and documentation, and coordinated ISO audits as project coordinator.

Subcontractor & Stakeholder Management:
Oversaw subcontractor activities for metro projects (Mumbai Metro Line 3, Hyderabad Precast Yard), resolving conflicts and ensuring smooth execution.

Vendor Engagement & Contracting:
Engage, negotiate, and finalize subcontractors/vendors; issue work/purchase orders and maintain contract documentation.

Project Planning & SAP Coordination:
Prepare WBS and maintain schedules in SAP-PS; mobilize pre-qualified vendors as per project scope.

Billing & Performance Monitoring:
Review, verify, and certify subcontractor invoices and bills; prepare liability statements and performance review reports.

Site Coordination & Reporting:
Conduct regular site visits to monitor execution, coordinate with headquarters, and ensure compliance with project requirements.