senior HR Officer
NPA
Total years of experience :13 years, 10 Months
o Lead by example, motivate staff, and ensuring that all NPA activities are conducted at the highest level of standards.
o Responsible for south Iraq project with support to other regions.
Advise and implements policies relating to the effective use of human resources (HR) including working conditions, recruitment process, performance management, equal opportunities, disciplinary procedures and absence management
o Mange and facilitate the recruitment process, including developing job descriptions, preparing advertisements, preparing employment contracts, checking application forms, shortlisting, interviewing and selecting candidates in coordination with relevant department managers.
o Follow-up with the HR policy, all disciplinary issues and to act as the link between HR & Finance for pay sheets/attendance etc.
o Checking and keep track for databases, leave, attendance, P files, ID cards, etc.
o Preparing monthly time sheet for local staff.
o Prepare monthly social security and payroll lists for the finance department.
o Populate the HR database and maintain staff records.
o Interpreting and advising on employment legislation.
o Listening to grievances and implementing disciplinary procedures.
o Liaising with a wide range of governmental organizations such as social security department and the ministry of labour, and other relevant authorities.
o Understand and be fully aware of NPA’s ‘Actions On’ regarding villa security & medical incidents.
o Ensure mobile communications are maintained at all times and in the event of an emergency, be prepared to return to the office outside working hours.
• Advise and implements policies relating to the effective use of human resources (HR) including working conditions, performance management, equal opportunities, disciplinary procedures and absence management
• Recruiting staff, including developing job descriptions, preparing advertisements, preparing employment contracts, checking application forms, shortlisting, interviewing and selecting candidates;
• Prepare monthly social security and payroll lists for the finance department
• Populate the HR database and maintain staff records
• Interpreting and advising on employment legislation
• Listening to grievances and implementing disciplinary procedures
• Maintain a movements board of expat’s international travel plans
• Ensure mobile communications are maintained at all times and in the event of an emergency, be prepared to return to the office outside working hours.
• Preparing monthly time sheet for local staff.
• Any additional duties as may be required.
1. Assist the Director of Office in overall management and implementation of the Human, Resources procedures, and responsive HR functions in southern Iraq.
2. Day-to-day operations of the HR with activities with the HR team in Basra office and other SCI Programs and offices in accordance with the agreed recruitment plans.
3. Prepare and ensure successful completion of HR payroll for national employed staff and drivers with all documentation affecting employees’ pay and conditions submitted accurately and in line with payroll deadlines on a monthly basis.
4. Support HR Manager and the others in the HR team in providing a comprehensive and responsive service.
5. Update the HR information documents in a timely and accurate manner. This includes setting up new starters, leavers, amending personal details, updating contract information, inputting performance ratings, training information and running of reports on a monthly basis.
6. Maintain accuracy and integrity of data through timely input to electronic and hard copy personnel files.
7. Maintain confidentiality in respect of all candidates’ or employees’ records whether manual or computer maintained. To ensure that all confidential records are securely maintained.
8. Responsible for the issue of the national staff contracts and the creation of personal files
9. Process applications for work permit, and ask for security Checks, employment references and secondments of staff and to follow up with members and external agencies to receive relevant information and documentation to aid the on boarding process.
10. Ensure successful completion of HR payroll for SCI- South Office and national processes with all documentation affecting employees’ pay and conditions submitted accurately and in line with payroll deadlines on a monthly basis.
11. Follow up enrolment for national employees timely with their start date. Notification to the new employee accordingly of their contract and personal details and Social Security Insurance covers.
12. Respond to administration related queries on enrolment for national employees.
13. Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training.
14. Provide administration support in response to emergencies work that the HR team will be supporting with
15. Administer paperwork relating to benefits, maintaining accurate records both manually and electronically.
16. Share the workload of the Recruitment Coordinator and provide cover as appropriate.
17. Provide administrative support the Compensation and Benefits team
18. Provide support and cover for Reception and other Administrative functions within SCI.
19. Arrange to purchase domestic air tickets as and when asked maintaining cost effective and timely manner.
20. Draft vacancy announcement based on SC formats for approved recruitments
21. Schedule job interviews with candidates in accordance with SC procedure
1. Ensure that the logistics policies and procedures, where applicable, are adhered too and in place.
2. Ensure confidentiality, integrity and Anti Fraud policies and procedures are adhered to.
3. Conduct day to day logistics tasks, not limited to, review of the procurement plan, stocks are tracked, etc
4. Ensure that vehicle supplies, maintenance and fuel accounts are maintained for all SCI owned vehicles
5. Update the Suppliers, Contractors, Filing, etc Tracking Sheets related to Procurement.
6. Work closely with Logistics Staff to ensure that Procurement Support Services are delivered to programs.
7. Prepare the weekly report for logistics and submit to the P&L Coordinator for revision and submission
8. Any other related tasks as requested by supervisor.
9. Giving the Help to the staff with any logistic issue, and make sure that, they follow the right logistic procedures
10. Receiving and storing materials and supplies.
11. Managing and accounting for inventory
12. Overseeing facilities maintenance and office communications
13. Documenting logistics transactions (waybills, ledgers, goods receipts, etc)
14. Preparing logistics reports
15. Managing service contracts
16. Filing and safeguarding official office communications
17. Other tasks as required.
1. Responsible for supporting safety and security procedures for the Basra Office
2. preparing weekly transport plans and reports
3. Monitoring the status and situation of vehicle movement with staff and drivers.
4. Prepare daily report and send it to CSSM/S for revision.
1. Responsible for supporting safety and security procedures for the Basra Office
2. Preparing weekly transport plans and reports
3. Monitoring the status and situation of vehicle movement with staff and drivers.
4. Help the CSSM/S in preparing the security and safety plans in terms of printing / distributing / filing.
5. Providing administrative support as office receptionist
6. Conducting security checks inspections of female visitors and staff to office
7. Keep the interior door of the organization always locked.
8. Follow up the employees who are out of the organization in commissions through write their names on the board and call them phone each 30 minutes and warning them if there is any think threats on them, and tell the security manager when they arrival.
9. Keep follow the news in internet/Radio/newspapers and translated them, then sending them to the manager for checking.
10. Follow up the guards needs with the adviser of the guards
11. Prepare daily report and send it to CSSM/S for revision.
12. Help security guards and drivers to check and print their timesheet and other administrative paperwork if needed.
13. Receive and follow up Travel Authorization Request (TARs) of the employees and send them to CSSM/S to check and sign them.
14. Keep the reception area organized and tidy.
15. Keep the Supervisor appointments during his absence.
16. Follow up and collect vehicle request to the employees and offer them to the manager and sign them.
1. Responsible for supporting safety and security procedures for the Basra Office
2. Preparing weekly transport plans and reports
3. Monitoring the status and situation of vehicle movement with staff and drivers.
4. Help the CSSM/S in preparing the security and safety plans in terms of printing / distributing / filing.
5. Providing administrative support as office receptionist
6. Conducting security checks inspections of female visitors and staff to office
7. Keep the interior door of the organization always locked.
8. Follow up the employees who are out of the organization in commissions through write their names on the board and call them phone each 30 minutes and warning them if there is any think threats on them, and tell the security manager when they arrival.
9. Keep follow the news in internet/Radio/newspapers and translated them, then sending them to the manager for checking.
10. Follow up the guards needs with the adviser of the guards
11. Prepare daily report and send it to CSSM/S for revision.
12. Help security guards and drivers to check and print their timesheet and other administrative paperwork if needed.
13. Receive and follow up Travel Authorization Request (TARs) of the employees and send them to CSSM/S to check and sign them.
14. Keep the reception area organized and tidy.
15. Keep the Supervisor appointments during his absence.
16. Follow up and collect vehicle request to the employees and offer them to the manager and sign them.
1st year student of 2- at college of Art, English department - Applied lingusitics graduation 2022
in process
Bachelor’s degree