Administration Section Head
Egyptian steel
Total years of experience :20 years, 0 Months
1. Plan and follow up on the Administration budget and Administration CAPEX (office equipment) of the HQ and the four plants
2. Responsible for the planning of the corporate travel budget by liaising with different departments on their travel needs and allocating it across the whole year to ensure the best prices in the required timings.
3. Acts as the focal point for budgeting the stationary and conferences plan
4. Administers and processes of Petty Cash transactions, Maintains the Petty Cash float and prepares Reimbursement Claims on a weekly basis.
5. Acts as the focal point to generate and update the related admin policies and procedures by corresponding to other functions and reporting to the business development to ensure alignment with the company guidelines.
6. Acts as the focal point for planning and organizing and follow up on all corporate related business travel for all Egyptian Steel employees effectively which including issuing visas, flight bookings, hotel reservation, meet and assist, transportation, travel insurances.
7. Monitor related budget expenditure actual versus budget and report to the Executive director of corporate services as relevant heads of the departments accordingly to ensure effective budget implementation and report on out of budget incidents every quarter.
8. Evaluating the direct subordinates (office boys’ cafeteria staff, housekeeping, reception)) by monitoring their performance during the year.
9. Manage the travel arrangements (transportation, accommodation) for the 4 plants and the Headquarter employees through travel authorization request forms by following the approval cycle.
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11. Procurement and inventory management of the pantry supplies, water, cleaning tools by communicating with contracted suppliers to facilitate day to day employees needs in the HQ.
12. Supervise and maintain the Administration department contracts like renting flats, cars, stores, security company contract agreements, cleaning contracts and renewing all accommodation and hotels contracts, to manage the invoices renewal or cancellation by communicating with the plants managers to collect data to facilitate filling system and database.
13. Prepares administrative reports by collecting and analyzing information and drafting memos and letters. Monitoring and creating the admin monthly reports by organizing the admin data of the 4 plants by collecting data from (maintenance, transportation, business travel and security).
14. Contacting with different services providers by researching and negotiating with them to deliver the best and most suitable services available.
15. Minimize the department expenditure by ensuring proper selection and following up on the selected vendors for cafeteria in addition to monitor the admin usage of supplies to minimize the cost.
16. Representing the admin department by acting as the focal point with other functions to create the awareness of admin functions and roles &responsibilities in addition to handling the meeting rooms requests generated from portal.
17. Dealing with the accounting department regarding to cafeteria supplies and housekeeping outsources vendors to ensure best prices with the best qualities
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Aids in designing and implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Keeps management informed by reviewing and analyzing
special reports summarizing information; identifying trends.
• Maintains office staff by orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.
• Ensure compliance with company's procedures for documentation, ticketing, voids, refunds.
• Ensure compliance with client's corporate travel policies.
• Manage online reservations and confirmations.
• Extensive background in travel practices with a leaning toward corporate needs.
• Arranged travels, tours and other needs while complying with corporate travel policies.
• Arranged client approved travel plans through network of reputable vendors.
• Manage all visa procedures and documents.
Maximizes revenue and traffic for air line
• Handles passengers with good care and responsibility
• Responsible for all kind of bookings
• Handles the frequent flyer department
• Assists travel agents with fares and routing
• Handles passenger' special requests.
•Prepares load sheet and ramp handling.
•Looks after the safety and punctuality of the aircraft on ground.
•Communicates with the ATC to achieve the highest punctuality of taking off and landing.
•Boards and offloads passengers through AMADIOUS system.
•Handles all Administration work and all baggage claims and supervises the handling agent while checking-in and closing the flight, screens telephone calls, inquiries and requests, and handles them when appropriate
•Organizes and maintains diaries and makes appointments.
•Deals with correspondence and writes letters, takes dictation and minutes.
•Organizes and attends meetings, and ensures the manager is well-prepared for meetings.
•Looks after the safety and welfare of passengers on board as a first priority.
•Achieves company's goal of customer satisfaction and repeating business.
•Aircrafts types: A310-200, A330-200/300, B777-200/300/380.